REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday, April 11, 2011
MEMBERS
PRESENT
Mark Winter, Dave Holper, John Johnston, Alles Rebel, Ron McQueen, Martha
Racine (phone), Becky Blatnick (phone), Lee Lindsey, Keith Snow-Flamer,
Utpal Goswami, Ahn Fielding, Roxanne Metz
MEMBERS
ABSENT
ASCR rep (1), Jose Ramirez, Jolene Gates
CALL TO ORDER
Utpal Goswami called the meeting to order at 3:03 p.m.
MINUTES
The minutes of 03/21/2011 were approved as presented.
UNFINISHED
BUSINESS
AP 4021 PROGRAM
REVITALIZATION
OR
DISCONTINUATION
The Council reviewed draft AP 4021 ‘Program Revitalization or
Discontinuation’.
Support staff noted that work to draft AP 4021 ‘Program Revitalization or
Discontinuation’ began with an ad-hoc committee of the Academic Senate in
2009. College Council subsequently reviewed the ad-hoc committee’s draft
and authored revisions. A subcommittee of the Managers and Administrators
group made further changes to AP 4021 in the summer of 2010. In spring
2011, the Academic Senate ad-hoc committee took up and revised the draft
once again, resulting in the version presented to College Council on 04-11-11.
ACTION A motion was made, seconded and passed unanimously to distribute AP 4021
to constituents for a 30 day review period.
College Council noted that draft AP 4021:
1. Did not contain a provision for program discontinuance due to
emergency budget situations.
2. Did not outline provisions for task-force member replacement
3. Contained a two-week time line limitation outlined in the ‘identification of
at risk programs’ section. The time line may be ineffectual.
BP/AP 4231 GRADE
CHANGES
The Council reviewed draft BP and AP 4231 ‘Grade Changes’.
Support staff noted that a previous draft of BP and AP 4231 had been reviewed
by College Council but the one under current consideration had undergone
recent revision by the Academic Standards and Policy Committee.
Discussion included the Board of Trustee’s role in the grade change process.
The draft under consideration calls for the Board of Trustees to verify that the
grade change process is executed according to the procedure.
ACTION A motion was made, seconded and passed unanimously to distribute AP 4231
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April 11, 2011
to constituents for a 30 day review period.
AP 2435
EVALUATION OF
THE PRESIDENT/
SUPERINTENDENT
A motion was made and seconded to distribute AP 2435 to constituents for a
30 day review period.
Some members of Council expressed concern that the administrative
procedure names a specific vendor to facilitate the presidential evaluation
process.
The Council discussed the implications of utilizing a district wide survey as part
of the presidential evaluation process and noted the importance of considering
constituent feedback as part of the evaluation.
Utpal Goswami reported that discussions were ongoing within the Board’s Adhoc Presidential Evaluation Committee regarding the evaluation process and
that College Council ought to wait till those discussions concluded to revise the
administrative procedure.
A new motion was made, seconded and passed unanimously to table AP 2435
pending further discussion with the Board’s Ad-Hoc Presidential Evaluation
Committee.
ACCREDITATION
SELF STUDY
UPDATE
Utpal reported that district stakeholders had posted 30 pages of feedback
regarding the draft accreditation self study report. Utpal reported that the
accreditation standard committees will be evaluating the feedback and
considering revision to the report.
POLICY AND
PROCEDURE
SUBCOMMITTEE
Support staff noted that a meeting was scheduled where a group of individuals
would outline the plans for a subcommittee designed to help College Council
be more nimble, responsive and effective.
The Council suggested the group be called the Policy and Procedure Review
Subcommittee. The group will consist of:
1. Cheryl Tucker
2. Pru Ratliff
3. Sue Alton
4. Doug Edgmon
5. Ruth Moon
The Council outlined their vision for the subcommittee. College Council sees
the subcommittee as a review group that makes sure ‘things are ready to go for
College Council.’ The subcommittee would ensure things like:
1. Draft is written in the proper format
2. League templates have been considered
3. Ed Code, Accreditation Standards, and Title 5 have been considered
4. Best practices have been considered
5. Draft does not include errors/typos
6. Legal counsel has been consulted if appropriate
7. No “missing pieces”
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April 11, 2011
8. Authors clearly define which existing policies and procedures are being
updated
9. The appropriate constituent groups were involved in the policy and
procedure draft development
The sub-committee will not be a writing committee but a review committee.
The Council discussed how the subcommittee would vet policies and
procedures before submission to College Council.
The Council suggested that when a draft was presented to College Council for
its first review, the author and a member of the subcommittee should be
present to provide context.
INSTITUTIONAL
EFFECTIVENESS
Keith Snow-Flamer reported that the first planning summit was held April 8 th,
and a second was scheduled for April 14th. The agenda for the April 14th
summit includes linking planning to governance. The product of the summit will
be considered by the Institutional Effectiveness Committee when drafting their
Annual Assessment Report.
NEW BUSINESS
REASONABLE
LIMITS TO
COLLEGE COUNCIL
AGENDAS
The Council concluded that College Council agendas should include a
reasonable number of agenda items.
STUDENT
SERVICES BPs/APs
After discussion regarding the process for their creation, a motion was made,
seconded and passed unanimously to distribute to constituents for a 30 day
review period the following BPs and APs:
BP
5010
5030
5040
5400
5410
5420
AP
5010
5011
5012
5030
5031
5040
5054
5400
5410
5420
AP 5054 ‘Challenging Content and Access Log’
BP/AP 5400 ‘Associated Students Association’
BP/AP 5410 ‘Associated Students Elections’
BP/AP 5420 ‘Associated Students Finance’
Some members of the Council expressed concern regarding specifics
contained within draft AP 5012 ‘Admissions and International Students’,
including:
 Provisions for students who can demonstrate an economic hardship
(possible mis-interpretation of ed code)
 Requirement for providing evidence of financial responsibility or financial
need
The Council discussed BP/AP 5010 ‘Admissions and Concurrent Enrollment’
and AP 5011 ‘Admission Special Part Time H.S. Students’. The Council
discussed concurrent enrollment provisions related to high school students.
A motion was made, seconded, and passed unanimously that requested that
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April 11, 2011
the Policy and Procedure Review Subcommittee review the following policies
and procedures prior to re-submission to College Council:
BP/AP 5010 ‘Admissions and Concurrent Enrollment’
AP 5011 ‘Admission Special Part Time H.S. Students’
AP 5012 ‘Admissions and International Students’
BP/AP 5030 ‘Fees’
BP/AP 5040 ‘Student Records, Directory Information and Privacy’
POLICY AND
PROCEDURE
REVISION
PROCESS
To be discussed at a subsequent meeting of College Council.
GOVERNANCE
PRINCIPLES
To be discussed at a subsequent meeting of College Council.
The meeting was adjourned at 4:35 pm
DE