College of Arts and Social Sciences
Information Studies Department
Course Portfolio
INFO3630
Management of Archive
Period: Fall 2014
September 2014
Course File
I. COURSE FILE SUMMARY
1. COURSE INFORMATION
College/Institute/Centre
COLLEGE OF ARTS AND SOCIAL SCIENCES
Department
Information studies
Program Title
Archive
Semester\Year
Fall 2014
Program Code
Course Title
English
Course Code
Management of Archive
INFO3630
Course Type
Major requirement
Pre Requisites
-
Teaching Language
Arabic
Credit Hours
3
Lecture
3 (Weekly)
Practical/Fieldwork 1 (Weekly)
15
Teaching Hours
Teaching Weeks
Arabic
‫إدارة األرشيف‬
Total
4
Number of students
Lecture
Practical/Fieldwork
Number of Student dropped
13
13
1
1
2. COURSE DESCRIPTION
ENGLISH COURSE DESCRIPTION
ARABIC COURSE DESCRIPTION
This course provides an understanding of
the principles and methods of creating and
maintaining organizational records in the
context of different traditions and different
juridical systems. It also provides an
understanding of the theory, methods, and
practices of records management as they
apply to creating and maintaining records
generated by contemporary organizations.
In addition, it provides the intellectual
framework to evaluate record-keeping
practices in contemporary organization
‫يبرز المقرر فوائد نظام األرشيف الجاري والوسيط‬
‫وأسسهما النظرية ومرتكزا تهما التشريعية كمبدأ احترام‬
‫ ويسعى إلى مد‬،‫النشأة ونظرية األعمار الثالث للوثائق‬
‫الطالب بالمهارات التي تخول له إعداد المسح الشامل‬
، ‫ وكيفية تسجيل الوارد والصادر‬،‫لوضعية الوثائق‬
‫ووصف الوثائق وكيفية بناء نظام تصنيف للوثائق‬
‫الجارية والوسيطة وجداول استبقائها في البيئتين الورقية‬
.‫والرقمية‬
3. COURSE AIM
To recognize the concept of new system to manage documents and how to build it
4. COURSE OBJECTIVES
1234-
Know the concept of new system to manage documents
Know the different circles of the system
Understand how to build the system
Differentiate between different system tools
5. COURSE INTENDED LEARNING OUTCOMES
Student will get understanding of the management of documents and different archives
systems
2
6. LECTURES SCHEDULE
WEEK
TOPIC
1
Course introduction
2
Main concepts
3
Policy of managing archived documents
4
Basics of documents management
5
Managing archived documents programme
6
The programme parts
7
Mid-term exam
8
Active documents management
9
Semi active documents management
10
Classification table
11
Retention periods table
12
Final document process
13
Electronic document management
14
Document management tools
15
Review
7. TEACHING STRATEGIES AND TECHNOLOGY APPLICATION
Teaching Method

Teaching Media
 Word files
 Power point slides
8. GRADING AND ASSESSMENT
POINTS
Final 40%
WRITTEN
Mid 15%
ORAL
15%
TERM PAPER
10%
CONTINUOUS
10%
9. COURSE RULES
Attendance
Attendance at class is mandatory. Course Instructors should keep attendance records. An
"absentee warning notice" will be issued if a student is absent for:
• More than 10% in courses with less than 75 total contact hours.
• More than 5% in courses with 75 or more total contact hours.
An "absentee withdrawal notice" will be issued and the student will be deemed to have
withdrawn from the course with an 'FW' grade if a student is absent for:
• More than 20% in courses with less than 75 total contact hours.
• More than 15% in courses with 75 to 150 total contact hours.
• More than 10% of total contact hours for courses with more than 150 total
contact hours.
10. INSTRUCTIONAL MATERIALS
DESCRIPTION
3
‫‪Archimag. (2011). Records management‬‬
‫‪and archiving. 2nd edition. Paris.‬‬
‫جاد هللا‪ ،‬محمد حسن (‪ .)2009‬إدارة الوثائق الجارية في‬
‫الهيئات و المؤسسات و المنظمات‪ .‬االسكندرية ‪ :‬دار‬
‫الثقافة العلمية‪،‬‬
‫إبراهيم‪ ،‬محمد محمد (‪ .)2010‬اإلدارة وإعادة هيكلة‬
‫المؤسسات‪ .‬االسكندرية ‪ :‬الدار الجامعية‪.‬‬
‫أحمد‪ ،‬ناهد حمدي (‪ .)2011‬تصنيف الوثائق وإدارة‬
‫الملفات في األجهزة الحكومية‪ .‬القاهرة ‪ :‬العربي‪.‬‬
‫توفيق‪ ،‬عبد الرحمن (‪ .)2010‬معالجة البريد الصادر‬
‫والوارد‪ .‬القاهرة ‪ :‬مركز الخبرات المهنية لإلدارة (بميك)‪.‬‬
‫‪English Reference Books‬‬
‫‪Arabic Reference Books‬‬
‫‪Lecture Notes/Hand-outs‬‬
‫‪Electronic Materials, Web Sites etc.‬‬
‫التبيني‪ ،‬المبروك‪ .)2007(.‬أدوات العمل األرشيفية‪:‬‬
‫األداة الثانية‪ :‬نظام تصنيف الوثائق اإلدارية‪ .‬تم‬
‫االسترجاع بتاريخ ‪ .2014/12/1‬من خالل الرابط ‪:‬‬
‫‪http://alyaseer.net/vb/showthread.php?t=947‬‬
‫‪1‬‬
‫‪Attachment‬‬
‫‪LECTURES‬‬
‫‪LECTURE NOTES/HAND-OUTS‬‬
‫‪EXAMS SAMPLE‬‬
‫‪A SAMPLE OF STUDENTS’ ANSWERS‬‬
‫‪A SAMPLE OF EXERCISES AND STUDENTS’ ANSWERS‬‬
‫‪A SAMPLE OF ASSIGNMENTS AND STUDENTS’ ACTIVITIES‬‬
‫‪RESULTS AND GRADES‬‬
‫‪4‬‬
‫‪II.‬‬
‫‪III.‬‬
‫‪IV.‬‬
‫‪V.‬‬
‫‪VI.‬‬
‫‪VII.‬‬
‫‪VIII.‬‬