College of Arts and Social Sciences
[Name of Department]
Course Portfolio
INFO 3640
Government Institutions and Documents
Period: Fall 2014
September 2015
Course File
I. COURSE FILE SUMMARY
1. COURSE INFORMATION
College/Institute/Centre
COLLEGE OF ARTS AND SOCIAL SCIENCES
Department
Information Studies
Program Title
Management of Archives
Semester\Year
Fall 2014
Program Code
English
Arabic
Course Title
Government Institutions and
Documents
Course Code
INFO 3640
Course Type
Required
‫تصنيف الوثائق‬
Pre Requisites
Teaching Language
Arabic
Credit Hours
3
Lecture
--2--- (Weekly)
Practical/Fieldwork --1--- (Weekly)
--15---
Teaching Hours
Teaching Weeks
Number of students
Lecture
Practical/Fieldwork
Number of Student dropped
Total
-3----
14
13
13
01
2. COURSE DESCRIPTION
ENGLISH COURSE DESCRIPTION
ARABIC COURSE DESCRIPTION
The course covers the concept of
Government Institutions and Documents.
Pillars of the state apparatus, including
legislative, executive, and judicial bodies.
Different ministries, institutions and their
organization in general and those concerned
with documents and archives in particular
with special focus on different types of
administrative and financial documents and
their age and management.
‫يغطي المقرر مفهوم التنظيم المالي واإلداري والمالي‬
‫والمبادئ العامة التي يرتكز عليها جهاز الدولة بسلطه‬
‫ التشريعية والتنفيذية والقضائية وبوزاراته‬:‫الثالث‬
‫المختلفة وإداراته وتنظيماتها وخاصة منها المؤسسات‬
‫التي تعنى بالوثائق والمحفوظات مع التركيز على‬
‫أنواع الوثائق اإلدارية والمالية وأعمارها وقيمتها‬
.‫وكيفية التعامل معها والتصرف فيها‬
3. COURSE AIM
Make students familiar with the concept of government institutions organization and
documents
4. COURSE OBJECTIVES
-
Develop knowledge of the concept of administrative and financial
organization
-
Acquire knowledge of the government apparatus and its subdivisions
-
Gain knowledge of the institutions concerned with documents and
Archives
Differentiate between the different types of administrative and financial
documents.
-
5. COURSE INTENDED LEARNING OUTCOMES
-
Students will be able to understand the administrative and financial
organization of government institutions and differentiate between the
different types of documents they produce and how they are created and
structured.
6. LECTURES SCHEDULE
WEEK
TOPIC
An overview of the course, its objectives, content, evaluation, and
1
assignments
State administrative organization
2
State financial organization
3
Concept and characteristics of administrative documents
4
Structure of administrative documents
5
Relationship between administrative organization and documents
6
Midterm exam
7
administrative documents in use and their control
8
General administrative documents
9
Administrative documents related to human resource development
10
Administrative documents related financial resources
11
Administrative documents related physical resources
12
Types of administrative documents according to their format
13
Printed administrative documents
14
Electronic administrative documents
15
7. TEACHING STRATEGIES AND TECHNOLOGY APPLICATION
Teaching Method
 Lectures
Teaching Media
 PowerPoint presentations
 Educational Technology
8. GRADING AND ASSESSMENT
POINTS
Final
Exam
40%
WRITTEN
ORAL
TERM PAPER
CONTINUOUS
Midterm 15%
Participation
10%
20%
15%
9. COURSE RULES
Attendance
Attendance at class is mandatory. Course Instructors should keep attendance records.
An "absentee warning notice" will be issued if a student is absent for:
• More than 10% in courses with less than 75 total contact hours.
• More than 5% in courses with 75 or more total contact hours.
An "absentee withdrawal notice" will be issued and the student will be deemed to
have withdrawn from the course with an 'FW' grade if a student is absent for:
• More than 20% in courses with less than 75 total contact hours.
• More than 15% in courses with 75 to 150 total contact hours.
• More than 10% of total contact hours for courses with more than 150 total
contact hours.
10. INSTRUCTIONAL MATERIALS
DESCRIPTION
English Reference Books
1.
Cavoukian, Ann ( 2003). Electronic Records and Document Management Systems: A
New Tool for Enhancing the Public’s Right to Access Government-Held Information?
https://www.ipc.on.ca/images/resources/up-erdms_e.pdf
2.
Xerox (2015). Government Document Management Solutions.
http://www.services.xerox.com/federal-governmentservices/federal-government-solutions/government-documentmanagement/enus.html
3. Ann-Margaret Jacob and Agatha Augustine (2014). Electronic
Document Preparation and Management for CSEC 2nd . Oxford:
Oxford Publishing.
4. EMC Education Services (2012). Information Storage and
Management: Storing, Managing, and Protecting Digital
Information.
5. Shepherd, Elizabeth and Yeo, Geoffrey (2014). Managing Records
A handbook of principles and practice . London: Face Publishing.
6. . Interrelationship
between document management, information management and
knowledge management. Special issue South African Journal of Information Management, 7
(3), 2005.
file:///C:/Users/Administrator/Downloads/270-1046-1-PB.pdf
Arabic Reference Books
. 7 ‫ الدار الجامعية‬:‫ اإلسكندرية‬. ‫ اإلدارة وإعادة هيكلة المؤسسات‬.)2010( ‫ محمد مجمد‬،‫إبراهيم‬
Lecture Notes/Hand-outs
Electronic Materials, Web Sites etc.
II.
III.
IV.
V.
VI.
VII.
VIII.
LECTURES
LECTURE NOTES/HAND-OUTS
EXAMS SAMPLE
A SAMPLE OF STUDENTS’ ANSWERS
A SAMPLE OF EXERCISES AND STUDENTS’ ANSWERS
A SAMPLE OF ASSIGNMENTS AND STUDENTS’ ACTIVITIES
RESULTS AND GRADES