Page 1
Cameron University Banner Project
Meeting Agenda and Notes
May 29, 2016
Banner Technical Team
Committee/Meeting Name
February 23, 2009
11:00 am
Date
Time Convened
Time Terminated 12:15 am
Julie Duncan
Location Admin 201
Recorder
Dawne Massey, Julie Duncan, Debbie Goode, Angela Melton, Greg Duncan, Kurt Jn Marie, Chase Bailey, Rick Clyburn,
Members Present
Cheryl Davis, Kelly Simon, Sherry Hendrix
Members Absent
Visitors
Topics
Minutes from Feb
17
Next meeting
Draft email for SBI
systems downtime
Update from
Sherry
Any outstanding
issues for SGHE
that need to be
escalated?
Upcoming events
Discussion, Information
Action Taken, Decisions, Recommendations, Time Line
Okay
March 2
Everyone had reviewed the draft email regarding downtime
for SBI systems during spring break on March 19 from 8am
to noon and said it looked okay. It will be sent from the
helpdesk email.
The new project manager will start March 9.
Sherry is checking to see if some of the student sessions can
be switched.
She is working with the team leads to change the student
CRP so that student and FA have theirs at the same time.
None.
Date
Time
2/23/09
8:30-4:30
2/23/09
1-4
2/24/09
8:30-4:30
Functional
Area
HR/PY Cetes
207
AD – S Shep
407
FI – Admin Brd
Description
Postings/Hiring Employees
Managing AD Individuals - virtual
Consult, Process Journal Vouchers, Manual Encumbrances - onsite
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Cameron University Banner Project
Meeting Agenda and Notes
Topics
Comments or
concerns from
training last week
Discussion, Information
2/24/09
8:30-4:30
2/24/09
2/24/09
2/25/09
8:30-4:30
4:30-5
8:30-4:30
2/25/09
8:30-4:30
2/25/09
8:30-4:30
2/25/09
12:30-4:30
2/26/09
2/26/09
8:30-4:30
8:30-12
2/26/09
1-4
2/27/09
1-4
Date
Time
3/3/09
3/3/09
3/4/09
3/5/09
3/6/09
3/9/09
3/10/09
3/11/09
3/11/09
3/12/09
3/12/09
3/13/09
10 a.m.
1-5
1-4
1-4
1-4
1-4:30
8:30-4:30
8:30-4:30
9-5
9-5
1-4:30
9-5
Rm
HR/PY Cetes
207
ST – Bur AITC
FI
FI – Admin Brd
Rm
HR/PY Cetes
207
ST – S Shep
407 8-12
Bur AITC 1-4:30
AD – S Shep
407
ST – Bur AITC
FI – Admin Brd
Rm
AD – S Shep
407
AD – S Shep
407
Functional
Area
ST & AR
HR/PY
FA & AD???
AD
AD
FI
HR/PY-onsite
HR/PY-onsite
FA-onsite
FA-onsite
FI
FA
May 29, 2016
Action Taken, Decisions, Recommendations, Time Line
Postings/Hiring Employees
Workshop - onsite
Discuss FI bridges
Consult, Process Journal Vouchers, Manual Encumbrances - onsite
Workshop - onsite
Managing AD Organizations – virtual
Workshop – onsite
Consult, Process Journal Vouchers, Manual Encumbrances – onsite
Managing AD Individuals – virtual
Managing AD Individuals – virtual
Description
Conf Call w/ Doreen re: discussion of AR items of interest
Processing Accrued Leave
Processing Student Employment w/ HR
Establish Advancement Designations Part 1
Establish Advancement Designations Part 2
Maintaining Security; Managing Approvals
Benefits/Deductions
Benefits/Deductions
Consulting on Previous Topics
Consulting on Previous Topics
Security & Approvals Follow-up
Consulting on Previous Topics
For the classes in Burch, there needs to be another person in
addition to Margot who can boot up the instructor computer
in case she is not there.
The Functional team leads MUST contact Chase for any
security changes.
Sherry will contact Linda regarding making sure recruiting
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Cameron University Banner Project
Meeting Agenda and Notes
Topics
Discussion, Information
Updating PPRD
General Person
Data
Synchronization
SOW
Policy on Banner
Mods
Update on
Windows Servers
IFAS update
Finance Bridges
ODS/EDW and
Cognos timeline
Workflow
Clean Address
Two days of exclusive access to PPRD is needed to make
the upgrades to the same version as Seed and Test.
ILT is discussing this. We may need to have a conference
call with questions but will wait until April for the call..
TCC did this and were pleased with the results.
The Steering Committee supports the policy and it is going
to V.P. McArthur for his review. There may need to be an
added clause regarding state/federal mandated changes.
Almost all of the windows servers are on 2008 now. A lot of
day to day stuff is taken care of on this version. Scott is
trying to get owa switched over but is running into issues.
Anyone using Outlook 07 may have errors until everything
is fixed and moved over.
The financial aid update is ready to move to sunfire. They
are looking at March 3 as it needs to be done before spring
break. They will be requesting that it be down from 8am to
1pm.
Rick indicated that it’s possible that we may not need either
of the bridges. They will have more discussion in a meeting
tomorrow.
Take a look at the timeline spreadsheet and get the
info/questions back to Debbie ASAP so we can get the dates
confirmed.
The overview of Workflow is next week. Check the Banner
calendar.
Clean Address needs to be run in batch mode
Action Taken, Decisions, Recommendations, Time Line
is covered if Frank is unable to attend any of the meetings.
Decided that the week of Summit should work well for this.
Once her email is established, we will need to start
carboning both Sherry and Jill until Sherry indicates to stop
this practice.
Task Lists
Debbie
Sherry forwarded the input from Linda and Donald re: OU Nursing – to be
discussed 2/26/09 in ST training
E-mailed OBU 1/26/09 re: dual entry of general person
Greg, Julie,
Blackboard integration w/ Banner – conf call setup for 2/27/09 @ 10:30 in
Sandra Beaulac
May 29, 2016
Remove from task list.
Page 4
Margot, Sherry,
Debbie, Woogie,
Aubree
Sherry
Tech Team &
ITL
Tech Team &
Functional Areas
Debbie
Rick & Angie
Cameron University Banner Project
Meeting Agenda and Notes
Admin Brd Rm
Following up on Nolij Transfer for management of multiple PIDMs through
her sources
Continue to update:
W:\workgrps\its_share\Banner\BANNER Data handling.docx
Data cleanup - ongoing process
Dawne
Debbie
eVision software update
Tech Team &
Functional Areas
ST
Dawne
Debbie
Need to add regents info and where it’s coming from when.
Inform everyone of proposed date for internet outage during Spring Break –
proposed e-mail sent for I.T.’s review.
IFAS 2008 year end release
Rick provided input re: Finance Bridges to Sherry - fwd: to Mike Pfeifer –
NEW UPDATE 
Identify suggested timelines in project schedule for: Early Alert; Bb
Transaction Card System; Bb eLearning; Library; TMA; XAP App; Higher
One
Additional GPA, placement/forgiveness customization: Waiting to review
what SHGE provides to TCC
Document FICE code scenario and send to Kurt, Kelly and Julie for DS
team
Contact Jamie Jackson @ XAP re: race code changes mandates by
OSRHE & IPEDS – Jamie Jackson suggests to get that going late April or
May – they have already made changes for other schools – Sent to Jamie,
Zoe, Brenda: 2/5/09.
OSRHE mandate change in preliminary enrollment reporting.
Sherry
May 29, 2016
Sherry to email for an update
Change to ‘Take to student team meeting.’ Dawne submitted the
pre-file. There were a few issues but overall it went smoothly.
Julie will discuss this when she meets with Tom and Jamie.
Waiting on Tom who is waiting on McArthur.
Hope to get the contract signed today.