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Cameron University Banner Project
Meeting Agenda and Notes
November 10, 2008
Banner Technical Team
Committee/Meeting Name
November 10, 2008
10:00 am
Date
Time Convened
Time Terminated 11:00 am
Julie Duncan
Location Admin 201
Recorder
Scott Putney, Kurt Jn Marie, Kelly Simon, Cheryl Davis, Sherry Hendrix, Chase Bailey, Dawne Massey, Greg Duncan,
Members Present
Julie Duncan, Rick Clyburn
Debbie Goode, Angela Melton
Members Absent
Visitors
Topics
Minutes from Oct
10
Next meeting
Software
Data Cleanup
Discussion, Information
Action Taken, Decisions, Recommendations, Time Line
No change
November 17.
1. Toad - is Expert version okay?
2. Oracle Diagnostics Pack and Tuning Pack on order as
of 11/7/08
3. NCOA
4. Evisions: FormFusion $54,571; IntelleCheck $22,857;
Argos $48,000 SGHE suggests Implementation &
training for IntelleCheck for accts payable & Payroll
check build $8,000 + travel and living expenses.
5. CollegeBoard SAT – on order as of 11/7/08
6. Runner Technologies Clean Address – any consensus
on this?
1. Duplicate people with different ID numbers. We
need to provide a list of possible duplicates.
2. Different school names using the same ETS code.
The codes must be unique by name.
3. All uppercase data needs to be reviewed and changed
1.
2.
3.
4.
5.
6.
Yes – Cheryl, Kurt, Kelly, Dawne, Julie, Angie and
Rick interested.
–
On hold. Researching.
Clean Address looks really good and would be
helpful. HR needs the last four digits of the zip for
PeopleSoft and Clean Address would populate. It
would be nice to have this early in conversion and
run it so we could go ahead and clean up the
addresses on legacy now.
1. Users are working on cleanup. IT will report on
progress at next meeting.
2. Dawne will be emailing lists to Linda to distribute.
Transcript cleanup will be an ongoing process.
3. The catalog is in uppercase. Julie will check with
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Cameron University Banner Project
Meeting Agenda and Notes
Topics
Discussion, Information
to mixed case.
4. Blank birth dates need to be updated if we have HS
transcript, immunization form or some other means
of getting that data.
5. Check system for different spellings of same name
and update.
6. Verify confidentiality codes are valid.
7. Are the ethnic codes valid?
8. Are the citizenship codes valid?
9. Are the marital codes valid?
10. Are email addresses being used in address_dtl?
11. Find differences in data between BOX, alumni,
payroll, and HR in the areas of birth date, death date,
ethnicity, names, address, phone numbers, and any
other fields in which data will be converted from
multiple systems.
Upcoming Events
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•
•
•
•
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Nov. 10-11 9 – 12: FA Mapping
Nov. 10-11 1 – 5: Student Overview
Nov. 13 1-5: FA Tracking Requirements
Nov. 13 1 – 3: Individual and Organization verview
Nov. 14 10-11:30: Document Management Suite –
Remote – Admin Board Room – be sure to view the
1 hour recorded demo prior to the live remote demo
Nov. 17-19 8:30 – 4:30 ODS/Strategic Reporting
Nov. 18 1 – 4: FA Training: Calculating Needs
November 10, 2008
Action Taken, Decisions, Recommendations, Time Line
Linda regarding printed schedule and if she’s any
issue with changing this to lowercase now.
4. Kurt is working on differences between BOX and
Payroll birthdates.
5. A count by city and zip for BOX would be massive.
This is an area that Clean Address could help in.
6. In mapping we said if there were any Y’s then it
would be moved over as Y. These codes are used
differently for campus directory. Kelly will see if
there is a place for the print and campus indicator.
Need to make sure if alumni overwrites BOX that
it’s not changed.
7. Kurt is comparing BOX and payroll for differences. .
8. Kelly/Kurt/Angie are looking at.
9. Don’t convert any of BOX or HR data as it’s
unreliable. Only Alumni will be converted.
10. Yes, these will be converted.
11. Kurt and Angie looking at differences. Regarding
death date, this should be converted for everyone
except current employees.
Other than what is already scheduled, let’s postpone any
demos or non-necessary meetings until after December.
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Topics
Training/Mapping
Sessions
Database for
Extracts
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
Kurt asked Laurene about faculty tenure and is waiting on
her to respond.
The student prototype still doesn’t have all of the codes we
need for the extracts.
Roll from sunfire IFAS and IRISDB to sunray IFAS and
IRISDB the day before we start extracts. Greg will make a
copy of this and save it so that we can restore it back to
sunray at any time and have the same data that was used
with conversion.
Table Extracts
OU Nursing
Ken’s Computer
Mousepads
Setting her up on myCU so that she can view financial aid
info. Still having ODBC issues even though she closed
down the OU VPN.
Ken Gillian’s new computer still hasn’t been delivered to
him.
No update.
November 10, 2008
Action Taken, Decisions, Recommendations, Time Line
The library computers do not face the slide screen. Sherry
will see if that is something that can be modified.
Go ahead and copy the databases now so we can have fresh
data when writing our scripts.
Discussed copying the directory tree minus client_specific
and decided to delay this at this time. Greg will look into
fixing the output directories on sunray.
Be sure to add all of the tables that need extracted to the list
at W:\workgrps\its_share\something so we can see what
needs to be done and who is working on each one.
Sherry will check with Debbie and see if this can be moved
to the top of the helpdesk requests and get this finished.