LOS ANGELES COMMUNITY COLLEGES
OFFICE OF THE CHANCELLOR
ADMINISTRATIVE REGULATIONS
REFERENCE: Board Rule 7708-7709
INDEX NUMBER: E-99
TOPIC: Classification of Admissions and
Records Documents
INITIATED BY: Instructional and Student
Support Services
DATES OF CHANGES:
ISSUE DATE: September 3, 2003
CHANGES: New Regulation
For the purpose of complying with the classification of records policy contained in Board Rule 7708
and the destruction of records policy contained in Board Rule 7709, the following Admissions and
Records documents are classified as follows:
STUDENT RECORDS:
CLASS 1
APPLICATION FOR ADMISSION
K-12 AUTHORIZATION FORM
WEB APP SIGNATURE SHEET
COURSE REQUEST CARD
ADD PERMITS
DROP CARD
OPEN CLASS ENROLLMENT CARD
SECTION TRANSFER CARD
STUDENT INFORMATION CHANGE
AUDIT PERMIT CARD
LACCD TRANSCRIPT- CUM CARD
INCOMING TRANSCRIPT
TRANSCRIPT REQUEST FORM
ADMINISTRATIVE CARD
VERIFICATION REQUEST FORM
CLASS 2
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
STUDENT PETITIONS:
GRADE CHANGE
GENERAL
RESIDENCE RECLASSIFICATION
AB 540 AFFIDAVIT
DISMISSAL APPEAL
GRADUATION
CERTIFICATES
READMISSIONS
EXCESS UNITS
NOT A RECORD
X
X
X
X
X
X
X
X
X
Page 1 of 2
INSTITUTIONAL RECORDS:
CLASS 1
ATTENDANCE ROSTERS
CENSUS ROSTERS
WSCH EXCLUSION/EARLY ALERT
WSCH EXCLUSION ROSTER
DSCH/PA EXCLUSION ROSTER
POSITIVE ATTENDANCE ROSTER
GRADE COLLECTION FORM
EXCLUSION CARD AND FORM
INCOMPLETE GRADE REPORT
IN LIEU GRADE REPORT
TBA ROSTERS
Page 2 of 2
CLASS 2
X
X
X
X
X
X
X
X
X
X
X
NOT A RECORD