Hourly Employee Time Entry
1. Log into PeopleSoft HRMS (college homepage, myPDCCC, Online Services, VCCS HR: Human
Resource System)
2. Click on Self-Service
3. Click on Time Reporting, then Report Time, then on Timesheet
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4. Clicking on Timesheet opens the actual timesheet.
5. At the top of the timesheet screen, click on VIEW BY and select TIME PERIOD. This makes sure
you are in the correct pay period. ( It is IMPORTANT to change View By to Time Period.)
Once Time Period has been selected,
Previous Week and Next Week
selections change to Previous Time
Period and Next Time Period. Look at
the next screen print to see change.
Date reflects the current time period.
Previous Time Period changes the view to the previous pay period.
Next Time Period changes the view to the next time period
Reported Hours: After you have submitted time, this will show any hours you have reported during this
time period.
Scheduled Hours will show the average work week of college employees. THIS IS THE DEFAULT AND DOES
NOT REPRESENT YOUR PERSONAL WORK HOURS FOR A WEEK.
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Directions for filling in your time sheet

DAILY fill in and submit your work hours online. Enter hour, colon, minutes, AM or PM

Click on the IN box of the day you are filling in your timesheet
If you need
additional IN
and OUT
spaces, click
on the
+ at
the end of
the line.
Click in the
To
write any
comments
needed to
explain your
hours for a
day.




Put in the time you started work, followed by AM or PM. Example: 7:00AM—enter hour, colon, minutes, AM or PM
LUNCH is your meal time/break time, whether in the day or evening. Key in when you start LUNCH/Break. When you come back to work is the
next IN time.
OUT is when you quit for the day.
You MUST choose that you are reporting REGULAR TIME. Click on the down arrow key under Time Reporting Code.
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
Click on Save for Later. This will show you the number of hours you worked. Be sure to
look and see that it is correct.

If the Save for Later is correct, SUBMIT your timesheet at the end of the day—EVERY
day!

Click OK to acknowledge the Submit.

If you are finished in HRMS you need to SIGN OUT. Look at the top right corner of the
screen.
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IMPORTANT
You MUST have an IN and OUT for the day, or you will get back an error from your
supervisor and the timesheet will not go to payroll for processing.
Summary: Hourly Employee Time Entry








Log into PeopleSoft HRMS
Self Service
Time Reporting
Report Time
Timesheet
View By—Time Period
Check to be sure time period is correct
For the current day
o Enter IN time-- enter hour, colon, minutes, AM or PM
o LUNCH time (out)
o IN (back from lunch)
o OUT (end of day)
o Click on
at the beginning of a row to add additional information about the
current day’s hours
o




Click on the + at the end of the row to add an additional row of IN and OUT times for
the current day
Time Reporting Code (MUST be entered as Regular Time—overtime is automatically figured
after 40 hours)
Save for Later—check on number of hours to see if correct
Submit daily
Sign Out of HRMS when finished
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