Classified Professionals
Staffing Request Form
Office Use Only
Rec. Date: ___________
Fiscal Year: __________
Program Review: _____
Please fill out one form for each classified staff position that you are requesting for your division/unit. This form
is to be submitted as an appendix in your program review each fiscal year and a copy should be forwarded to
the classified prioritization chair. For positions requested outside the program review cycle (e.g., retirements,
resignations, grant/categorical funded positions), this form should be submitted to the classified prioritization
chair and will be used for information/tracking purposes. (Please see the program review website for more
information.)
Division/Unit: Academic Services / 3100
Position Title Requested: Administrative Assistant
Request Number (i.e., 1 + # of times position requested, but not granted, in past five program reviews):
Please indicate if this is a request for/to:
☐ Fill a currently vacant position (Must attach District job description; see Classified Prioritization Chair for assistance.)
hours per week
months per year
☐ Increase of an existing position (Must attach District job description; see Classified Prioritization Chair for assistance.)
from: ☐ 9, ☐ 10, ☐ 11 month
to: ☐ 10, ☐ 11, ☐ 12 month
from:
%
to:
%
☐ New position (Must attach proposed job description; see Classified Prioritization Chair for assistance.)
12
40
hours per week
months per year
■
Estimate Increase / Proposed Annual Salary Cost:
(assume step 1 for vacant position)
$ 3,307.58
Note: total cost of position will include salary + benefits.
Funding Source:
100
☐
✔ General
☐ Categorical
☐ Grant
Grant name:
%
%
%
Justification:
Why is this position necessary?
Administrative assistant will answer phones, file, generate PAF's and budget forms, and take minutes
at the 5 meetings that the VP chairs/co-chairs.
What educational programs or institutional purposes does this position support? How does the request
relate specifically to your Program Review, the College’s Strategic Plan, and/or Accreditation Recommendations?
The Administrative Assistant will support a high volume office that services eight Deans. This position
will assist with the preparation for accreditation requirements.
Where will the individual work? To whom will the person report? Are there any special equipment/facilities needs
to be considered?
This Administrative Assistant will work in the Academic Services office and will report to the Vice
President of Academic Services. This position will require a desktop computer.
What is the consequence of not funding this position?
The consequences of not funding this position can result in accreditation needs, department and
campus deadlines not being met, and special projects not being completed with accuracy or timely
due to time restraints of the high volume workload of the Executive Assistant and Academic Services
office.
What alternative approaches have been considered in meeting the programmatic demands of this request?
Student Assistants have been utilized to assist with some of the programmatic demands of this
request.
How will the campus community (students, staff, faculty, and community) be positively impacted by filling this
position?
This position will provide support to the Executive Administrative Assistant of Academic Services
assure completion of department needs. To support the Academic Services Deans with special
projects, facilities needs, and request forms. To assist faculty with operation of student survey scantron
machines. The Administrative Assistant will be first point of contact to greet and assist all staff and
students entering Academic Services office. This position will also assist the staff development
committee and presidents office with preparation of New staff orientation and flex days.
What other personnel currently provide support to this program and these students?
Academic Services has one Executive Assistant.
Requested by:
Area Manager Notes/Response:
Date:
Area Manager:
Date: