Electronic Health Data
Training
March 17 and 18, 2011
Special Thanks to…
Adrianne Marsh,
RESA7
Regional School Wellness Specialist
Background
• Highmark Blue Cross Blue Shield provided monies to
WVDE for this project
• The health records data system is not utilized to its full
potential for various reasons including but not limited to
data entry burden(staffing, time and access).
• To address this barrier, WVDE developed a health record
App to sync data (BMI, immunizations, & health
screening) directly into the WVEIS system.
• Each county school system was provided funds to
purchase a hand-held computing device (iTouch, iPhone,
or iPad) to utilize this App.
Information Gathered on App
• Height/Weight with calculation of BMI
• Health Screening information for vision,
hearing, speech/language development and
dental
• Immunization records with month/date/year
along with a space for notes and codes
Application Features
• Health screening information is easy to enter
on both currently enrolled and not yet
enrolled students
• Health screening information is integrated to
the existing WVEIS IBM (AS/400) student data
• Access to entry of health screening data is
secure and confidential
SUBMIT
DATA
INPUT
DATA
5:00 P.M.
Student Information is…
Confidential
Accessing WVEIS
from HOME…
You’ll need…
Contact your
County or School
Technology person….
Device is a Touch Screen
1st Screen
Retrieving Student Groups
Select…Get Groups
Select… District/County
Select…School
Pulling a group of students…
Lincoln Elementary School
Retrieving Students
Select by Grade Level
Select by…
Grade level or Teacher
Log on
Tap on Window…
Keyboard appears
Confirming it’s YOU!!!
Retrieved student groups
Tap…
Green Arrow
To see student list
Select… a Student
Tap… Height-Weight
Student’s Name
In Put…Height and Weight data
Calculates the BMI…
Tap on window…
Keyboard appears.
Entering Date…
Tap on
Window
SCROLL Appears
Select…Health Screening
Tap… Complete or Referral
Input date
*Can add notes on WOW
Tap…Immunization Records
Tap…Immunization window
Select…an Immunization type
& Status
Scrolling capabilities
Immunization Notes
Add Notes here or on WOW
Immunization Notes
Save….Next vs Return
Next = Enter another
immunization for
same student
Return = To return
to same student’s
Menu. *
Student Menu
Tap…”Students” to
go back to group list.
Entering New Student
Red * = student has
new data to be
submitted to WOW.
To add a
New Student
New Student Information
Tap on each window & Keyboard appears.
All windows must have data.
Need Information… ?
Green + =
New Student has
been added to
App roster.
Information on Student Groups
School/Class/Grade:
Icons indicate the
group is in a
“holding pattern”
As long as you have
the group
“checked-out”
no one else can
retrieve
those students!!!
OPTIONS
Submitting info to
central server
Submitting data to
Big Cloud in the Sky!!!
Submitting info to
central server
Submitting data
will return the
“Student Group”
to WOW.
Removing “unused groups”
from device
Return the Library book…so others can check it out!!!
Removing “unused groups”
from device
No Student Groups listed.
Rebecca King
WVDE-Office of Healthy Schools
rjking@access.k12.wv.us
(304)558-8830