OFC: Spring Meeting
Thursday, May 14 and 15 2015
Yakima Valley Community College (YVCC)
Grandview Campus - WED Building
Room: U199
8:00 AM Greetings and Welcome: Grandview Dean
Happy to have everyone here. Grandview focuses on ESL ABE and Winery programs. City continually raises
funds for building collaboration and partnership with the community.
08:10 AM Introductions of College Representatives and years of service: Dave Jungkuntz
We have over 300 years of system experience in the room
08:30 AM COOP: Continuity of Business and Restoration Considerations – Ed Call, Director of Campus
Safety, Olympic College
Ed reviewed why we have coop. Compliance to federal and state mandates and Practicality to crisis response,
safety and return to service.
Ed covered what should be in your coop. Who is trained, where are your points of failure, how to restore
operations.
What do you need to do no matter what? Those are your priorities. Create your coop one department at a time
and in as few pages as you need.
09:30 AM Break
9:35 AM Emergency Mass Notification – Anthony Guerrero (UW-B/CCC) & Erik Eckstrand from Alertus
Alertus was founded after two students died in a tornado on a campus. It is meant to touch all the communication
points at once. Beacons, phones, intercom, screens, facebook, twitter, panic buttons. You can enhance your current
system and fill the gaps by having a single point of activation. Alertus has a federal grant in order to get desktop
notification for all the ctc colleges.
Peer Desktop Grant Users: Highline, Bellevue, Bellingham Technical, Whatcom, North Seattle, Centralia, South
Puget Sound, Columbia Basin, Seattle Central, South Seattle
Peer Alertus Customers: Bates Technical, Renton Technical, Clark College
11:00 AM Security Lighting Solutions - Dave Jungkuntz (BTC) & Eric Strandberg from Lighting Design Lab
Crime prevention through environmental design. Lighting can change places, make them safe, make a deterrent,
it can pollute and trespass and it can be applied incorrectly. Best to start with the proper light fixture. When
building consider lighting and it effects before you build.
12:37 PM Working Lunch: Topic: Video Surveillance System – Jeff Wood (YVCC)
 Review of new Video surveillance system & history of the successful apprehension of a
variety of offenses.
1:00 PM
American Red Cross: An Important College Partner in Times of Need - Leah Rush, Disaster
Program Manager, Mount Baker ARC Council
Build a relationship with the Red Cross local chapter
Red Cross are effective partners
 Open constant communication using ICS
 Pre established relationship
 Flexibility
 Excellent staff
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Prepare to take care of your own
OFC: Spring Meeting
Thursday, May 14 and 15 2015
Yakima Valley Community College (YVCC)
Grandview Campus - WED Building
Room: U199
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Coordinate.
Strong Planning.
Build a response team.
Inform decision makers.
Promote volunteerism.
Think innovatively.
2:30 PM Absco Solutions - Erick Slaubaugh
Build a system to do the task. If you do something just to do something it will not be high enough or the
foundation will not be strong enough. Start with the end in mind and the system needs to adapt to the future.
Think ahead about your policy and procedures and then drill. Best master plans have integrated systems that are
doing more with what you have. Integration between system is the key.
4:00 PM
Adjourn Meetings - Tour of the campus Jeff Wood
05/15/2015 Friday session
8:00 AM OFC Business Meeting - Dave Jungkuntz (BTC)
 Introductions
 Approve Agenda & Minutes
o Jeff Wood
o Marty Mattes
Dave – Review of BAC
 Covered best practices for cost estimating, the highest change order category was
electrical.
 What time of year your project is bid can greatly impact the contractor bids
 Space utilization calculations for major projects.
8:30 AM DES Energy Program – Donna Albert DES & Tim Wheeler (LWIT)
CTC is leading in this GHG challenge. Three things you can do. Benchmarking, GHG reduction,
Master Plan. Donna reviewed the need and strategies to get there. Use your master plan to your
advantage. Use renovations to implement change.
 Sidney Hunt: our new statewide green building advisor – introduction to OFC.
9:45 AM DES E&AS Updates & more….! – Bob Bourg DES & Tim Wheeler (LWIT)
OFM has cut asset works and DES is considering dropping it.
Curtis Pate – Delegated Construction Authority. It is another tool in the toolbox. Contact Curtis for
more info and training. Work with your PM and discuss options.
Bob is reviewing the various options between contracting methods. JOC capacity is being increased
from 4 million to 6 million. You will hear and see more talk about design build.
10:45 AM SBCTC Capital Planning Updates - Steve Lewandowski, (SBCTC)
 Review minor works list change tool - what triggers legislative reporting
OFC: Spring Meeting
Thursday, May 14 and 15 2015
Yakima Valley Community College (YVCC)
Grandview Campus - WED Building
Room: U199
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Please read and understand your master plan.
Be sure to pull the latest tool from the SBCTC site.
11:15 AM Emergency fund pools – Gary Montgomery
CTC hold roughly $2 Million in emergency funds. This is the RMI funds. Contact SBCTC when
disaster strikes, they are a resource.
11:40 AM Megamation 2.5 conversion – Bill Wilkie (Megamation)
FAE is going away we just need to work hard and get moved to 2.5 and clean the data up.
12:00 PM OFC Business Meeting (continued) – Dave Jungkuntz (BTC)
 Leadership Reports
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Work Session: Hot Topics & Future Meetings Agenda - (Dave Jungkuntz (BTC)
o OFC Leadership – Tim Wheeler new Chair; open Vice-Chair position
o Marty Mattes will take Vice-Chair until someone else steps up.
o Hot Topics & October Meeting Agenda Items (1-5)
o Elevators – Pierce
o JOC -Bob Bourg
o FAE coding -Gary
o OFC 101 - Chuck and Tim.
o 2015-16 meeting dates & locations
o October 15-16, 2015 – Pierce College, Fort Steilacoom
o February 2016 – Bellevue College
o May 2016 – Whatcom Community College