ATTACHMENT 5 - EXAMPLE
EQUIPMENT DEPRECIATION SCHEDULE
2016-17
Miscellaneous Fee Activity:
Unit / Division:
PREPARED BY:
PHONE:
DATE PREPARED:
Equipment
A
Computer Server
Totals
Month/Year
of Purchase
mm/yyyy
B
07/2015
Purchase
Price
C
6,500
6,500
Percentage
Fee
Usage
D
100%
Amount
to be
Depreciated
E
6,500
6,500
Useful
Life
(Months)
F
Annual
Depreciation
Expense
G
48
# of Months
Depreciated
Prior Yr(s)
H
Prior Yr(s)
Total Accum.
Depreciation
I
1,625
1,625
0
(Formulas are embedded in form)
2015-16
2016-17
Amount
Amount
Depreciated
Depreciated
J
K
0
0
1,625
1,625
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,625
1,625
Totals from 2015-16 (Column J) and 2015-16 (Column K) must be reflected as an item of expense on Attachment 2 - the Miscellaneous Fee Financial Statement
- Effective 7/1/2004 the dollar threshold for inventorial equipment increased from an acquisition cost of $1,500 to $5,000 or more per unit.
- All equipment acquired prior to 7/1/2004 with an acquisition cost between $1,500 and $4,999 shall continue to be depreciated over the useful life of the asset
without regard to the new $5,000 threshold.
- Depreciation should be calculated on a straight-line basis with no salvage value using the useful life of the equipment as determined by the Office of the President's
Useful Life Indices for Equipment Depreciation (http://eulid.ucop.edu/).
- Equipment that has surpassed its useful life shall not be included on the depreciation schedule.
- Equipment purchased with either Federal funds, or 199xx funds, may not be included in depreciation schedules used for calculating Federally chargeable fees.
- If the equipment is used only part of the time for miscellaneous fee activities, only that percentage of equipment use attributable to the miscellaneous fee activity may be depreciated.
- A unit may purchase an item with working capital reserves and collect funds over the useful life of the equipment to replace the item at the end of its useful life.