EndNoteWeb
Reference Management Software
(module 5.1)
MODULE 5
EndNoteWeb
Instructions - This part of the:
course is a PowerPoint demonstration intended to
introduce you to EndNoteWeb – a reference
management software program that is accessible via
HINARI.
module is off-line and is intended as an information
resource for reference use.
Table of Contents
•
EndNoteWeb
•
Web of Science Special Edition:
Current Contents and Medline
Note: all are available only to Band 1
HINARI institutions
•
What is Reference Management Software?
Reference management software is software for
scholars and authors to use for recording and
utilizing bibliographic citations (references).
Once a citation has been recorded, it can be used
time and again in generating bibliographies, such
as lists of references in scholarly books, articles
and essays. The development of reference
management packages has been driven by the
rapid expansion of scientific literature...
These software packages normally consist of a
database in which full bibliographic references can be
entered, plus a system for generating selective lists or
articles in the different formats required by publishers
and learned journals.
Modern reference management packages can usually
be integrated with word processors so that a reference
list in the appropriate format is produced
automatically... They will also have a facility for
importing the details of publications from bibliographic
databases.
http://en.wikipedia.org/wiki/Reference_management_software
[03 May 2009]
What is EndNoteWeb?
EndNoteWeb is a commercial reference
management software package, used to
manage bibliographies and references when
writing essays and articles. It is made by
Thomson Scientific.
Users can add references to a 'library' manually or
via importing or exporting via the program. Via
PubMed, users can select citations, select a
specific format, and save them as .txt files
http://en.wikipedia.org/wiki/EndNote [26 April 2009]
Before logging into the Partner Publisher services
websites, we will Login to the HINARI site using
the URL http://www.who.int/hinari/
You need to enter your HINARI User Name and Password in the
appropriate boxes, then click on the Login button. To have
access to the full text articles, you must properly sign in.
If you do not use the Internet Explorer Web browser, this slide
will not appear (as of 01 April 2014). If you use Internet
Explorer, you will continue to have a two-step login process.
Repeat the Login process on this
2nd page and you will be redirected
to the HINARI Contents page.
Remember - If you fail to use the
Login page, you will have a second
option on the Content sub-page.
Once you are logged in to the HINARI
Content page, click on Reference
Sources to access EndNoteWeb.
EndNoteWeb
Using the Reference Sources A-Z list, we will
access EndNoteWeb, one of the three options for
this bibliographic software.
Other EndNote Options
Using the Search inside HINARI full-text
through database and article searching A-Z list,
you also can access Web of Knowledge Special
Edition – Current Contents and Web of
Knowledge Special Edition - Medline.
From these databases, you can save
bibliographic citations to EndNoteWeb.. We will
discuss these options at the end of this module.
This is the Sign In page for an EndNoteWeb
account. We will go through the steps to
register.
You first click on the Sign Up for an account
- to complete this process.
The first registration step is to
enter your E-mail Address
twice and click on Continue.
You will be directed to this screen where you are
required to enter your First and Last Names plus a
Password and answer questions about your Primary
Role/Title and Subject Area. You also must 'agree' to
the license agreement.
Note the complicated Password Guidelines and
please make sure you save the password in a secure
place.
From the initial EndNoteWeb page, you are
given the options to My References, Collect,
Organize and Format bibliographic citations.
We will review all these sections.
From the Collect section, there are three options
to obtain citations. The Online Search option
retrieves references from a selected database or
library catalog.
The New Reference enables users to create new
references by entering manually the relevant data
in the bibliographic fields of the displayed
template.
The Import References is used to collect
references saved as text files (.txt) from databases
or any other sources.
The Online Search option can be used to retrieve
references from the PubMed(NLM) in the dropdown list; however, this option has limited
functionality
` plus you are familiar with
searching/saving in the HINARI/PubMed version.
In this module, we will search references from the
recommended HINARI/PubMed and use the
Import References option to import the citations to
EndNoteWeb.
(Note: See Appendix 1 on how to complete an
online search in the EndNoteWeb PubMed option)
We will access HINARI/PubMed from the
HINARI Contents page.
In the PubMed Search box, enter the avian
flu AND chickens keyword search.
After the search is displayed, check the leftcolumn boxes. (see Module 4.1 for further
instructions). These checked citations will be
exported to EndNoteWeb.
In the Summary display, 12 citations that
previously were checked are listed.
We will click on the Citation manager send to file
option in order to save and export these files to
EndNoteWeb .
Note that the Medline display lists the fields that
will be transferred to EndNoteWeb
Via the HINARI Reference Sources drop down
menu, access and Login to EndNoteWeb.
In the Collect section, we will open the Import
References option.
From the File drop down menu, browse for the
previously saved .txt file, activate
PubMed(NLM) from the filter menu and, in the
To: Select menu, choose the new group option.
In the Enter a New Group Name option,
add the Avian Flu and Chickens name and
click on OK.
The final step is to click on the Import box
and transfer the files from the .txt file.
This slide confirms that 12 references have
been imported into the Avian Flu and
Chickens group that previously was created.
From the My References option, display the Avian
Flu and Chickens group. Note that all the groups
are displayed.
For all of these citations, you can view the Author,
Year, Title and Journal information.
Also, you can Copy, Delete or Remove from Group
any of the citations.
In Collect, you also can import records from
an EndNote File that you have saved. You
are able to select the EndNote Filter and also
select a group (e.g. Avian Flu and Chickens)
that the files will be imported To.
We now will proceed to the Organize section.
In the Collect section, you also can
manually enter New References in the
Bibliographic Fields.
The key is to make sure you have
entered all the relevant data so that
that they can be formatted correctly.
In the Organize/Manage My Groups section, you will
note that the Avian Flu and Chickens Group has 12
references and a previously saved Bednets Group
has 17 references.
Also you can create New Group(s) if you choose
and look at other Group(s) that have been created.
In the Format section, we have activated the
Bibliographic style drop down menu. From this
page, you can choose a specific journal or format
(e.g. BMC Medicine).
In the Commonly Used Styles list, the Harvard
Writing Style Guide is recommended for Science
related bibliographic citations.
For this bibliography, we will organize the Avian Flu and
Chickens References using the Harvard Bibliographic style
with the TXT File Format.
You also have Save, Email and Preview & Print options.
We have displayed the Print option.
Note that in the Harvard writing style, the
citations are in alphabetical order by author
and also include the year published, title,
abbreviated journal title, volume and pages.
We have displayed the E-Mail option.
You can send an email of this bibliography
to a colleague or to yourself (if you do not
have a flash or floppy drive available).
We have displayed the Save option.
As noted with importing of files, you
can save this text document to the
computer's hard (C:) drive, a CDROM, flash drive or floppy disk.
We have saved the file to the C: drive in
the Documents/HINARI folder as a .txt file.
This file can be opened with any word
processing software.
Note the display of the bibliographic
citation that is using the Harvard Style.
In the Format section, you have two
other options. The Export References
feature allows you to export your
references in one of several standard
export styles to Save, E-Mail or Print
for alternative use.
The Format Paper option lets you save
references to a document or file as a rich
text file (.rtf) - for temporary citations. A
new version of your paper is saved with
formatted citations and a bibliography.
In this example we will select the Harvard
Bibliographic style.
In the Options section, you can choose to
change your Password, E-mail Address and
Profile Information. We have displayed the
Change Password option.
Summary - Once you have registered for
EndNoteWeb, you will be able to Login to
the software from this page by entering
your E-mail Address and Password.
Remember to access EndNoteWeb from
Reference Sources drop down menu on
the HINARI Full text journals, databases,
and other resources page.
As previously noted... By using the
Database and Article Searching A-Z list, you
also can access Web of Knowledge Special
Edition – Current Contents and Web of
Knowledge Special Edition - Medline.
We now will discuss these options.
To access ISI Web of Knowledge, you
will login with the E-mail Address and
Password you created for EndNoteWeb.
Note: from ISI Web of Knowledge, you
have access to several databases and
can transfer references to EndNoteWeb
plus set up history and citation alerts.
This is the initial page of ISI Web of Knowledge that
includes an All Databases option.
According to Thompson Publishing, ISI Web of
Knowledge is 'a unified platform that integrates all
data and search terms together. It combines
multidisciplinary databases with content-specific
selections and tools for analysis and measurement.'
For this exercise, we have the options of
selecting either the Medline or Current
Contents Connect or All Databases.
We will select the All Databases option since
we want to expand on the search that was
completed in PubMed.
Once again, we will complete the avian
flu AND chickens keyword (topic) search.
Note the various search options from the
drop down menu.
We have completed the avian flu AND
chickens search.
Again, we place a check mark in the box
next to the author's name – to transfer
titles to a group. For retrieval of the
citations, options include Print, E-Mail
and Save to EndNoteWeb.
Web of Knowledge has acknowledged that
the 5 records have been saved to My
r
EndNote
Web Library.
Using the link at the top of the page, you
can enter your My Endnote Web account.
You also have the option of going Back to
Results.
We now have accessed the All My
References display. In the left column, the,
5 records from Web of Knowledge have
been saved to EndNote Web in the Unfiled
group.
Also note the original 12 citations from the
Avian Flu and Chickens group plus a
previous one titled Bednets.
We have displayed the Unfiled citations. By
checking the boxes and highlighting the
appropriate group from the drop down menu,
you can add these references to the Avian Flu
and Chickens group.
Note that Web of Knowledge is listed as the
Source Record for these citations.
We now have transferred 5 previously Unfiled
citations to the Avian Flu and Chickens group
and have a total of 17 references.
Periodically, you will want to delete
references from your EndNoteWeb account.
We have returned to the My References
display, have clicked on all the entries in
the Bednets group and on the Delete icon.
In the My References column, you will note no
citations in the Bednets and 30 in the Unfiled
group. You will need to click on the citations once
more and delete them to the Trash group.
If you are interested in learning how to obtain
citations from the EndNote version of PubMed,
proceed to Appendix 1.
This is the end of Module 5
There is a Work Book to accompany this part of
the module. The workbook will take you through a
live session covering the topics included in this
demonstration with working examples.
Updated 05 2009
Appendix 1 From the Collect section, we will obtain citations
using the Online Search option to access full-text
articles from the EndNoteWeb/ version of PubMed
(NLM) database .
Initially, click on the PubMed (NLM) link from the
drop down menu.
In this PubMed Online Search list,
we are combining the terms bednets
And clinical trials by using the Any
Field option.
Note, in the drop down menu, the
various choices to make a search
more precise that uses many of the
PubMed LIMITS options.
From PubMed, we have 61 articles for
the bednets AND clinical trials search.
We will Retrieve these citations.
In the Online Search Results page, you can view
citations that are similar to the HINARI/PubMed
Summary display. You can show 10, 25 or 50 citations
on a page.
To save citations to a group, you must place a check
mark in the box next to the author's name. In this
example, we have checked 5 boxes. We will click on
the add to group drop down menu that allows you to
create a new group and lists previous groups.
Note the Go to URL link. This will transfer you to the
PubMed Citation for this listing - see next slide.
This is an example of the Abstract display of
PubMed. It will include icons for a further link
to a Free Full Text article and a HINARI one.
If you choose to access the other articles, you
must check if it is a HINARI title by viewing
the Journals collection A-Z list.
Note that PubMed’s Send to: drop down menu
includes a Citation manager option.
We now have displayed the add to group option
and will create the Bednets group by entering the
name and clicking on OK.
This is the end of Module 5.1
There is a workbook to accompany this part of the
module. The workbook will take you through a live
session covering the topics included in this
demonstration with working examples.
Updated 2014 01