CRITICAL AGENDA PROJECT
KNOWLEDGE TRANSFER PROGRAM – KTP
MINISTRY OF HIGHER EDUCATION MALAYSIA
KNOWLEDGE TRANSFER PROGRAM
to
COMMUNITY & INDUSTRY
- KTP GRANT SCHEME PHASE 1 (2011-2012) -
Prepared By:
Knowledge Transfer Program Committee
Ministry of Higher Education Malaysia
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
CONTENT
1.
2.
3.
Overview
The Workshop
Policy
4.
5.
Key Result Area (KRA)
Model of Implementation
6.
7.
8.
Implementation Plan
Impact Measurement
Examples Impact of KTP
9. Roll-Out Plan (2011 – 2012)
10. KTP Projects
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
OVERVIEW
•
In a high income economy the demand for knowledge workers will
increase.
• Educational reforms will be a vital need for inclusive growth.
• Human capital policies must be given top priority, as they will be
crucial in making more rapid inroads towards reducing income
inequality.
• Labour market imperfections, including wage and employment
discrimination, will have to be rectified.
• Fragmented and segmented labour markets must be made more
integrated. (NEM 92)
•
While innovative ideas and knowledge may be converted into
lucrative commercial undertakings, there would also be many
incidences of failure which need to be managed. Above all,
intellectual property rights (IPR) and other rights should be
protected. (NEM 99)
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
OVERVIEW (CONT’D)
•
•
MoHE plans to formulate a new policy of KTP in view of establishing
a New CAP for PSPTN
The new CAP would outline the importance of KTP to be adopted by
HEIs in particular the Public Universities
Requirements
• How Malaysians HEIs can assist in delivering and transferring
knowledge created in their institutions to the industry and or
community.
• Differentiation need to be made as not to overlap with other CAPs
which can also contain elements of KT such as commercialization,
entrepreneurship and employability CAPs.
• The knowledge to be transferred need to be based on certain
fundamentals which need to be determined.
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
THE WORKSHOP
•
The initial meeting on KTP with the Minister of Higher Education
was held on last 11 November 2010 and the Minister has decided
that the needs of the workshops on KTP to be held in order to
outlined the goals, scopes, directions and the guidelines for the
implementation programme of KTP.
•
•
1st Workshop 29-30 November 2010 (Concorde Inn, KLIA)
2nd Workshop 26-27 January 2011 (Marriott Hotel Putrajaya)
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
THE WORKSHOP (CONT’D)
- 1ST WORKSHOP 29-30 NOVEMBER 2010 (CONCORDE INN, KLIA)
•
2-days workshop, which includes main presentation from USM,
followed by discussion in 2 separate groups in parallel session
focuses on Social Innovation to the Community and Technology
Innovation to the Industry. Outputs from both groups were
discussed to determine the draft policy of KTP.
Objective
• The objective of the workshop is to streamline the broad definition
of KTP and achieved the following:
• To outline the project draft policy for KTP.
• To discuss and focus on community-based program - Social
Innovation to the Community.
• To discuss and focus on the industry-based program - Technology
Innovation to the Industry.
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
THE WORKSHOP (CONT’D)
- 1ST WORKSHOP 29-30 NOVEMBER 2010 (CONCORDE INN, KLIA)
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
THE WORKSHOP (CONT’D)
- 2ND WORKSHOP 26-27 JANUARY 2011 (MARRIOTT HOTEL PUTRAJAYA)
•
2-days workshop, which includes the discussion to recap the
previous agenda and the output based on the early workshop,
followed by discussion to refine the project policy for KTP and the
discussion, focuses on to establishing the project roll-out plan for
KTP.
Objective
• The objective of the workshop is to define the project roll out of
KTP and achieved the following:
• To refine the project draft policy for KTP that has been made
during the early workshop.
• To outline the project partnership framework, criteria for
selection of projects and KPI for KTP.
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
THE WORKSHOP (CONT’D)
- 2ND WORKSHOP 26-27 JANUARY 2011 (MARRIOTT HOTEL PUTRAJAYA)
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
POLICY
•
KTP Policy Outline
• Background of KTP
• Objective of KTP
• Current status of KTP of IPTA in Malaysia
• Issues and Challenges
• Rationale of the Policy
• SWOT Analysis
• Strategic Thrusts of the Policy
• Strategic Objective 1: Enhance and Enrich Current Knowledge
Transfer in IPTA
• Strategic Objective 2: KTP as Catalyst for Community or Industry
Growth
• Framework of the Policy
• Roll-out and Milestone and Achievements
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
BACKGROUND OF KTP
• KTP recognises a broad range of activities to support mutually
beneficial collaborations between universities, industries and
communities (government agencies / non-government
organisation (NGOs) / public sector).
• It provides the platform for the exchange of tangible and
intangible intellectual property, expertise, learning and skills
between academia, industry and the community.
• The forms of interactions may include, joint research,
consultancy, education, training, graduate development,
conferences, sharing of physical facilities and student
placements.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
BACKGROUND OF KTP (CONT’D)
•
Public Higher Education Institutions (IPTA) should effectively
engage with industry and community towards mutually beneficial
initiatives through role played by:
•
Academia: able to incorporate relevant and up to date knowledge
from industry and the community into their teaching, learning,
research and consultancy activities.
•
Industry : can utilize the resources of IPTA to enhance their
business capability and economic activities
•
Community: can benefit from the knowledge generated in IPTA to
improve quality of life within the community.
•
Graduate/Postgraduate Intern : enhance their personal and
professional development
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
OBJECTIVE OF KTP
• To recognise and promote the transfer of knowledge
via the exchange of creative and innovative ideas,
research findings, experiences and skills between
IPTA, research organisations, industries, government
agencies and the wider community.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
GOAL OF KTP
• To enable the development and improvement of the
quality of products, services and policies to be
shared for mutual benefits between the stakeholders
i.e. academia, industry, community and the
graduate/postgraduate intern.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
CURRENT STATUS OF KTP OF IPTA IN MALAYSIA
•
IPTA do implement KTP, however they are not comprehensive.
•
The practices and approach vary among the IPTA.
•
Poor correlation between investment in time and resources versus the
impact currently produced.
•
Thus there is a need for a structured and systematic national KTP
framework.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
ISSUES AND CHALLENGES
•
Issues
• Mismatch between the needs of the industry and the available
resources in IPTA.
• Communication problems among stake holders.
• Lack of access to information among parties involved.
•
Challenges
• Insufficient expertise in IPTA in some sectors.
• Convincing the industry that grades is not the only factor for
internship eligibility.
• Industry perception of “subsidised rate” for consultancy work by
IPTA.
• Lack of laboratory certification IPTA.
• Lack of readiness and willingness of industry/IPTA to share their
expertise and facilities.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
RATIONALE OF THE POLICY
•
To encourage and recognise engagement between industry/community
and academia in order to support the implementation of New
Economic Model (NEM) in creating a knowledgeable and high income
nation.
•
To provide a meaningful platform of exchange that facilitates the
identification and matching of appropriate expertise in IPTA to address
industry and community needs.
•
To optimise the potential of IPTA expertise through coordinated
interactions with stakeholders.
•
To nurture the interactions between the stakeholders for sustainable
and productive partnerships.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
SWOT ANALYSIS
STRENGTH
 Expertise and Capacity of academic and nonacademic in the University
 University as the pool of innovative ideas
 Abundance of volunteerism among university
students and staff
 The autonomy to engage the community
 Long and proven track records in community
engagement and services
WEAKNESS
 Lack of formalization of partnership and
commitment from the experts in the University.
 Measurement of impact social innovation projects
especially the intangibles.
 Documentations of all KTP projects.
 Wide and varying definition of the scope of the
knowledge transfer.
 No clear connection with the target groups
 Level of rewards and recognition varies between
universities.
 Lack of governance and leadership at University
level in support of KTP in community engagement.
 Varying ecosystem within individual universities
OPPORTUNITIES
 Potential to enhance & enrich current knowledge
through KTP initiative exist
 The need to preserve good and noble values and
passion in existing initiatives.
 Enhancing meaningful community services in
community engagement.
 Paradigm shift from current service-oriented to
scholarly-oriented community project.
 Empowerment and capacity building of the
recipient groups.
 Possible partnership with more focused NGOs
 Reciprocity of knowledge transfer and exchange
THREAT
 No clear policy in existence to support KTP in
community
 Reluctance of the academic staff to engage in the
knowledge transfer.
 Lack of commitment and support by certain
industry on community engagement.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
STRATEGIC THRUSTS OF THE POLICY
• Enriching the quality of human capital in IPTA,
industries and communities via knowledge transfer
including teaching, learning, research and services.
• Strengthening accessibility of knowledge transfer
from IPTA to spur industry growth, community
development and quality of life.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT
KNOWLEDGE TRANSFER IN IPTA
•
Through
• Identifying and implementing potential project,
•
Strengthening both curriculum and co-curriculum in IPTA based on
industry and community,
•
Building capacity of academic and student in IPTA,
•
Integrating KTP initiatives of IPTA into academic program of other
related institution of learning,
•
Shifting the current service-oriented to scholarly-oriented
community project with outcome to the target group.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR
COMMUNITY OR INDUSTRY GROWTH
Through :
• Implementing meaningful projects with industry or community
which are sustainable and have measurable outcome,
•
Empowerment and capacity building of the recipient industry or
groups.
•
Strategic partnership with stakeholders,
•
Reciprocity of knowledge transfer initiatives between
stakeholders.
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
FRAMEWORK OF THE POLICY
•
•
•
•
•
•
Establish partnership framework
Criteria for selection of projects
• The organisation must have a specific business need which will be
enhanced through the KTP
• IPTA must have competency to meet the organisation's business
need
Establish KTP programme committee.
Establish permanent secretariat for KTP at USM
Briefing and buy-in by stake holders
National roll-out for KTP projects
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
ROLL-OUT AND MILESTONE AND ACHIEVEMENTS
Action
Timeline
Responsibility
Establish partnership framework
Jan 2011
USM & MoHE
Criteria for selection of projects
Jan 2011
USM & MoHE
Establish KTP programme committee
Mac 2011
USM & MoHE
Establish permanent secretariat for KTP at Mac 2011
USM
USM & MoHE
Briefing and buy-in by stake holders
Mac 2011
USM & IPTA
National roll-out for KTP projects
Mei 2011
IPTA
POLICY
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
KEY RESULT AREA (KRA)
5 KRA identified are in the fields of:
EDU
•
Education – raising level of education in certain areas
ECO
•
Economic gains for sector/s of industry in identified sector
GT
•
Sustainability and Green Technology Initiatives
DG
•
The Disadvantage groups
IRC
•
Developing Industry Relevant curriculum (For High Impact sector)
Knowledge Transfer Program – KTP
Grant Scheme Phase 1 (2011-2012)
 MODELS OF IMPLEMENTATION
o KTP Programme shall includes the involvement of the following :
KTP
ACADEMIA
KPI
MEASUREMENT
KTP
INTERN
KTP
INDUSTRY /
COMMUNITY
Lecturer or university's staff identified in the KTP Programme
Graduated Interns and Post Graduate Interns
Identified by KTP-IPTA
o The project = the identified KTP Programme per location/firm/
community/target group.
o Project may be replicated to other identified KTP Project of similar
nature but different location/firm/community/target group.
o KTP project committee is allowed to vary the provisions of financial
limit after considerations of nature of projects.
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
MODEL OF IMPLEMENTATION (CONT’D)
Academia
STRATEGIC
INNOVATION
Graduate /
Postgraduate
Intern
Community/
Industry
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
IMPLEMENTATION PLAN
•
The projects for the first phase of the 10th Malaysian Plan would be
roll-out based in the following detail with the cost breakdown for
the implementation plans is as follows:
DURATION
2 years
(2011-2012)
IPTAS
INVOLVED
20
COST PER PROJECT (RM)




Salary or subsistence of the KTP Intern
The overhead and administrative of project
Costs of the Intern’s training and
development
Administrative support
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
IMPACT MEASUREMENT
• KRA will be determined by MoHE
• Impact measurement to be approved by KTP Project Committee
• Impact measurement – Quarterly Basis through :
i. Periodic Progress Report
ii. Partners Feedback Report
(Industry / Community)
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
EXAMPLE IMPACT OF KTP
KRA
Impact Measurement
Proxy Indicator (Intermediate
Measurement)
Education – raising level of
education in certain areas
% improvement in public
examination identified
Progress in school based
assessment
Economic gains for sector/s of % of increase of profit or
industry in identified sector
income generated
3 month cash flow average or Financial ratios
Sustainability and Green
Technology Initiatives
% of increase of profit or
income generated
Measurement related to the
technology infused - e.g.
reduction in energy bill
The Disadvantage groups
% of increase in annual
income for target groups
Periodical reports attest by
social department
Developing Industry Relevant
curriculum (For High Impact
sector)
Acceptance of curriculum by
industry and applied by
Education institutions
Progress reporting
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
ROLL-OUT PLAN (2011-2012)
•
•
•
•
•
•
Request for proposal from IPTA (Bottom Up)
Differentiation between industry and community
Criteria for application (Definition of the grant)
Criteria for evaluation (Review)
Procedure for application and evaluation
Monitoring and disbursement of KTP
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
Request for Proposal from IPTA (Bottom Up)
• Individual or a group of academic
• Supporting collaborative industry documentation
(agreement, MoA, Letter of Intent, letter of agreement,
letter of award
• Supporting collaborative community documentation
(letter of request from community)
• Proof of graduate intern involvement
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
Differentiation between Industry and Community
• Definition of community and industry
• Timeline
• Tangible versus intangible output
• Commercialization and non-commercialisation project
• Profit and non-profit
• Contribution from industry and or community in monetary
and non-monetary forms
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
Criteria for Application (Definition of the Grant)
•
Grant will not be disburse if applicant have other grant including
research
•
Basic criteria's for application for FRGS would be used. (Graduate
intern replace Human Capital)
•
Timeline not more than 2 years
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
Criteria for Evaluation (Review)
•
Based on 5 KRA mentioned earlier
•
Output
•
Impact
•
Viability and sustainability
•
Capacity building
•
Improved products, services and policies
•
Level of commitment industry/community
•
Minimum of 30 % project cost for industry
•
For community, commitment from community leader , relevant
government agencies and other institutions (including non-monetary
contribution)
•
potential for replication and advancement
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
GENERAL COMMENTS OF PANELS
• Project is more on research-based and consultancies-driven.
• The Knowledge Transfer-driven is low and not justified
• The objective is not in line with the KTP requirement
• The output/impact is not quantified
• Incomplete information of intern (No academic qualification
& year of graduation and no signature)
• There is no evidence of industry commitment. no supporting
document from the commitment partner
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
Procedure for Application and Evaluation
Will consist of the following:
• Application
• Concept of KTP
• Definition of KTP grant
• Purpose of KTP grant
• KRA of KTP
• Condition for application
• Procedure of application
• Evaluation criteria
• Financial and budgetary
consideration
• Output of project (No. involve)
• Outcome/impact of project
(benefit)
• Announcement date of opening
and closing
•
•
•
•
Evaluation
Monitoring
Result and disbursement of grant
Other matter
KTP INDUSTRY GUIDELINES
KTP INDUSTRY APPLICATION FORM
KTP COMMUNITY GUIDELINES
KTP COMMUNITY APPLICATION FORM
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
Monitoring and Disbursement of KTP
•
Monitoring based on:
• Project performance
• Financial performance
• Quarterly progress report
•
Disbursement based on:
• Letter of Acceptance ad agreement signed and disbursed fully
(depending financially)
Knowledge Transfer Program – KTP
Grant Scheme Phase 1 (2011-2012)

TOTAL OF APPLICATION
INDUSTRY- 95
COMMUNITY - 230
Total of Application = 325
Knowledge Transfer Program – KTP
Grant Scheme Phase 1 (2011-2012)

SUMMARY OF KRA
NO.
KRA
INDUSTRY
COMMUNITY
1.
Education – Raising level of education in
certain areas.
14
118
2.
Economic gains for sectors of industry/
community in identified sectors
52
54
3.
Sustainability and Green Technology
Initiatives
23
34
4.
The Disadvantages Groups
2
20
5.
Developing Industry Relevant Curriculum
(for High Impact Sector)
4
4
95
230
TOTAL
Knowledge Transfer Program – KTP
Grant Scheme Phase 1 (2011-2012)
 PROJECT SELECTED
COMMUNITY - 16
INDUSTRY- 28
Total of Project = 44
Knowledge Transfer Program - KTP
Grant Evaluation and Project Management
 KTP’S INDUSTRY PROJECTS BASED ON KRA
NO.
KRA
TOTAL
1.
Education
-Raising level of education in certain areas
5
2.
Economic gains for sectors of industry in
identified sector
12
3.
Sustainability and Green technology
Initiatives
11
4.
The Disadvantage groups
0
5.
Developing Industry Relevant Curriculum
(for High Impact sector)
0
TOTAL
28
Knowledge Transfer Program - KTP
Grant Evaluation and Project Management
 KTP’S COMMUNITY PROJETCS BASED ON KRA
NO.
KRA
TOTAL
1.
Education
-Raising level of education in certain areas
6
2.
Economic gains for sectors of community
in identified sector
4
3.
Sustainability and Green technology
Initiatives
2
4.
The Disadvantage groups
2
5.
Developing Community Relevant
Curriculum (for High Impact sector)
2
TOTAL
16
Knowledge Transfer Program - KTP
KTP Grant Scheme Phase 1 (2011-2012)
Give a man a fish and you feed him for a day. Teach
him how to fish and you feed him for a lifetime…