Kevin Kelleher, Director, Human Resources
7/24/2013
2
• Project Status Update – Alison Redmond, Project Manager
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–
–
–
–
–
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•
•
•
•
•
easyPay Progress
Data Collection Effort
Unit Testing Update
ePay Statement Update
Timeclocks
easyPay Timekeeping System Go-Live Dates
Payroll Liaisons for Testing and Training
BrowardEmployee.org demo – Guerly Moreau and Barry Roby, ETS
New Hire Procedures, Sneak Peeks & Training – Nina Moore, HR
Communications Update – Margaret Stapleton, Director OPC
Celebrating CM Success – Phyllis King, Lead Change Consultant | Trainer
Questions & Wrap Up – Alison Redmond
Alison Redmond, Project Manager
7/24/2013
4
ePay Statement
Launches July 26
May
2013
June
2013
PRESENT
rapid! Paycard
Launch Complete
7/24/2013
5
Timekeeping System Underway
• Data Collection effort started on time - June 24
– Payroll Liaisons completed data collection effort July 16.
• Data Collection Plans:
– Data is imported into Cyborg by 7/17
– Reports will be run by Cyborg and sent to supervisors on 7/24 for
validation
– Email will be sent to supervisors with spreadsheet explaining
validation steps
• Corrections identified by supervisors should be sent to
ETS by 8/7.
7/24/2013
6
• Integration testing will start early August to confirm the
interfaces running from Kronos to Cyborg and from Midas
to Kronos.
• Unit test will start August 27
• 26 test scripts have been written to test the pay and work
rules for the system.
7/24/2013
7
• ePay Statement Launches on July 26
• Continue with blue slips 8/9 and 8/23. No more blue
slips beginning 9/6
• Access via secure employee website.
• Trifold brochures illustrating step-by-step first time
access accompanies 7/26 paystub to be distributed
by Payroll Liaisons to all employees.
• All Payroll Liaisons should receive ePay Statement
Quick Reference Cards today
• Employees will have access to historical paycheck
information dating back to pay period ending
3/30/13, payment date 4/5/2013
• Payroll to send Push notifications each payday to let
employees know statement is available – from
special email box, ePayStatement@broward.org.
7/24/2013
8
PKING Consulting, Inc. | PACERS CM&T, LLC.
• 180 Clocks have been ordered.
• Clocks will be located at key entry points at GC East, GC
West and other County locations.
7/24/2013
9
Parallel Go-Live using
old and new systems
Phase
Module
Number of
Employees
Paid using old system.
Practice and validation
using new system.
Paid using new
system
Owner
3/2/2014
Kronos – full
support
4/13/2014
Kronos – full
support
1/19/2014 for two pay
periods
I
Workforce Timekeeper
II
Workforce Timekeeper –
(with Grant Tracking)
1,200
(1/19 to 2/1 with check date
of 2/7) and (2/2 to 2/15 with
check date of 2/21)
964
3/16/2014 for one pay period
with check date of 4/4
5/25/2014
III
Workforce Timekeeper
1,557
4/27/2014 for one pay
period with a check date of
5/16/14
1,500
6/8/2014 for one pay period
with a check date of 6/27/14
Please note 5/26 is
Memorial Day
Holiday
Broward
Kronos to provide
limited support
Broward
IV
Workforce Timekeeper
7/6/2014
Kronos to provide
limited support
Broward
V
Workforce Timekeeper
7/24/2013
7/24/2013
1,500
7/20/2014 for one pay period
with a check date of 8/8/14
PKING Consulting, Inc. | PACERS CM&T, LLC.
8/17/2014
Kronos to provide
limited 10
support
10
• July 11 Department/Office Directors were sent a memo requesting
participants
• List is currently being finalized
• Catrina Stewart-Cosme will be in contact with the identified Payroll
Liaisons about Training which will be held in September, to begin to
prepare the Testers and Trainers.
7/24/2013
11
• Attend a 2-day Managing Timecards and Preparing for Payroll
(MTPP) course (September 5/6 or September 9/10 or September
18/19) – Testers and Trainers
• Participate in testing of easyPay on a part-time basis (midSeptember thru early December) – Testers
• Attend a Train-the-Trainer workshop on managing the classroom
(October) – Trainers
• Attend a two day Train-the-Trainer workshop which teaches staff how
to deliver the Manager/Supervisor training (late November) – some
Trainers
• Review and provide input to training material (early October thru
early December) – Trainers
• Assist with formal instructor-led training and informal training
activities on a part-time basis (Starting January 7) – Trainers
7/24/2013
12
Guerly Moreau & Barry Roby
7/24/2013
13
Access to important employee
information… anytime, anywhere.
7/24/2013
14
Nina Moore, Trainer, Learning & Organizational Development, HR
Rita McManus, Payroll Manager
7/24/2013
15
Every new employee now needs an
Active Directory user name & password
• Required for access to online ePay Statement
• The New Hire Checklist has been updated
• Full-time / Part-Time / Seasonal / Temporary, etc.
How will I obtain my employee’s
Active Directory?
• ETS Access Request Form – Full or Basic Access
• Information Resources User Acknowledgment
• Internet Usage, Usercode/Password, Software Protection
7/24/2013
• Sneak Peek planning
is underway
• See the actual interface
as the system is being built
• Experience the possibilities!
7/24/2013
Invitations will be sent
PKING Consulting, Inc. | PACERS CM&T, LLC.
17
Nina Moore, Rita McManus &
Phyllis King
7/24/2013
Your easyPay Training Coaches
PKING Consulting, Inc. | PACERS CM&T, LLC.
18
All Supervisors, Managers
& Payroll Liaisons
Live Class
KPass
Manager Tasks
Manager Tasks
(online)
Foundations
End-user Tasks
(online)
7/24/2013
19
PKING Consulting, Inc. | PACERS CM&T, LLC.
Margaret Stapleton, Director, Office of Public Communications
7/24/2013
20
• PACERS on easyPay
• Messages to Watch For
• QR Codes
7/24/2013
21
PKING Consulting, Inc. | PACERS CM&T, LLC.
Phyllis A. King, Lead Change Management Consultant | Trainer
7/24/2013
22
• Status of organizational change
EXCELLENT!!!
keeping everyone Aware of
project activities and how
they will be affected.
• Change Management Feedback
– Are you getting enough information?
– Have you come across resistance to any of the
changes related to the project, if so have you emailed
easypay@broward.org?
– Are there areas where you think we need to do more?
7/24/2013
23
May – June 2013 Publication – Anita Washington
June 2013 Publication – Cyndy Baker
7/24/2013
24
PKING Consulting, Inc. | PACERS CM&T, LLC.
Phyllis King, Lead Change Management Consultant | Trainer
7/24/2013
25
Questions
Next Meeting – August 28, 2013
7/24/2013
26
7/24/2013
27