Quarterly Directors/Managers Meeting
easyPay Update
May 3, 2013
Project Status Timekeeping System
Payroll Liaisons Introduction to the Project
1. Need to populate the Kronos Timekeeping
system with accurate employee master record
data.
2. Payroll Liaisons data collection for:
– Individual employee weekly work schedule
– Employee’s location
3. Data to be entered into SharePoint
site starting Mid-May. Two week effort.
3/27/2013
2
Project Status Timekeeping System
• Small group of Liaisons need to assist
with Training Supervisors
– Have identified group. Plan to
review with Directors for approval
– Group to receive 2 training courses
to prepare them for training role.
– Courses planned for summer
• Large group of Liaisons needed for
Operational Testing in August.
3/27/2013
3
Project Status Timekeeping System
• Project schedule available upon completion
of Amendment to contract.
– Final sunshine meeting set for 5/10
• ETS to survey Facilities Building Manager
and Division Directors to determine clock
placement.
• Clock plan to be approved by Sponsors with
input from agencies.
3/27/2013
4
Project Status Update
Visa PayCard and Online Pay Statements
• 130 employees will be issued a PayCard on May 3
Online paystub developed in house in August.
Requires login and password by employee
3/27/2013
5
End User Training (All Employees)
Hourly (Approximately 4000)
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Online Training with Multiple Hourly Tracks for Time Clock, Phone, PC *
Quick Reference Cards *
Web Ex or Lync Sessions
Road Shows
Salaried (Approximately 2000)
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Online Training with New Salaried Track *
Quick Reference Card *
Web Ex or Lync Sessions
Road Shows
* Customized Content to be Created by Broward County
3/27/2013
6
Specialized End User Training
Supervisor and Manager (Approximately 1000)
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Instructor Led Training
Note: Contract included 35, 2 hour auditorium style sessions with maximum of 30 participates in each session
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Operating Guide
Quick Reference Card
KPass Courses
Web Ex or Lync Sessions
Road Shows
Payroll Liaisons
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(Approximately 150)
Instructor Led Training *
Operating Guide *
Quick Reference Card *
KPass Courses
Web Ex or Lync Sessions
Road Shows
* Customized Content to be Created by Broward County
3/27/2013
7
Questions
3/27/2013
8