INDUCTION MEETING FOR
IDEAS PROJECT –
ERASMUS MUNDUS
ACTION
UTM Office of International Affairs
Ground Floor, Block F54
UTM, Johor Bahru
www.utm.my/internationalaffairs
REQUIRED DOCUMENTS & FORMS
Submit a complete Study Abroad application form
to UTM Office of International Affairs (OIA) for
OIA record. (form can be downloaded from
www.utm.my/internationalaffairs). Attached with
supporting letter/documents received from faculty
and host university
Sign 2 copies of Erasmus Mundus IDEAS
project’s contract prepared by OIA and
submit to OIA
OIA issues surat pemilihan peserta to
students indicating that students are
selected in the program. Letter C.c ed to
Dean of faculty
Submit a complete Borang Keluar Negara (KN
HEP) to UTM Office of Student Affairs and
Alumni (HEM&A) through OIA . Collect Borang
KNHEP from HEM& A Office
TUITION FEES EXEMPTION
BEFORE DEPARTURE
Students who postpone study for 2
semesters in UTM are entitled a
tuition fees exemption. Dean of
faculty write a letter to Bendahari
(Unit Kewangan Pelajar) for
exemption. Application must
made before students’ departure
AFTER PROGRAM END
Students who do not postpone
semester in UTM during study
abroad are compulsory to pay
tuition fees. Reimbursement of
tuition fees will be made after
students complete program at
host university. Academic
transcript received from host
university is required to get the
refund

Ask faculty to activate postponement status in AIMS (for
students who require a postponement)

Inform students’ residential college of participation in this
program to avoid any room rental charges charged when
away from UTM.

Submit a program report to OIA within 14 days after program
end
Students isi form
 Maju kepada Dekan untuk mohon
sokongan fakulti (sediakan kertas kerja
sekiranya perlu peruntukan)
 Maju ke HEA (borang permohonan ,
kertas kerja dan surat sokongan fakulti)
untuk kelulusan UTM
 HEA maju ke TNCAA untuk kelulusan
dengan peruntukan/tanpa peruntukan

Guideline for Final Report
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Abstract
Objective and Scope of Study Abroad
Description of activities conducted (with photos and
captions, any relevant attachments)
Any documents relevant to the program (Attachment) ,
from application phase to completion:
◦ Working Plan,visa application process, accommodation
condition, cost of flights, support letters from faculty,
International Office and Sponsor; other
Approved & Signed by Supervisor (Postgrad); Head
(Staff) or Academic Advisor (Undergrad)- Thesis Format
Good quality as this report will be sent to UTM Library
as a Record