School Improvement
Facilitators Network
September 24, 2014
October 1, 2014
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Session Objectives
Defining Team Norms and
Responsibilities
Program Evaluation
Strategy Implementation Guides
Action Plans and Progress Monitoring
Rollout and Planning
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Session Agenda
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8:30-8:45
Welcome and Updates
8:45-9:00
Defining Teams
9:00-9:30
Program Evaluation
9:30-10:30
Strategy Implementation Guides
10:30-11:00 Action Planning
11:00-11:30 Surveys and Progress Monitoring
11:30-12:00 Lunch
12:00-12:30 School Improvement Meeting Planning
12:30-3:00
Facilitated Work Time
3:00-3:30
Evaluation and Feedback
3
Working Agreements
 Participate Fully
 Press for Clarification
 Collaborate
 Share your Thinking
4
Grounding Activity
 Turn and talk to the person on
your right, and finish the
sentences…
 The best vacation I ever took
was…
 The worst job I ever had was…
 My first concert was…
 What I hope to accomplish today
is…
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Continuous School Improvement
Facilitators Network Meetings
It is our mission to provide a
community of school improvement
collaboration in order to facilitate
the interaction with Michigan’s
Continuous School Improvement
Process.
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Continuous School Improvement
Facilitators Network Meetings
 Sept 24/Oct 1
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Review SIP
Strategy Implementation Guides
Stakeholder Rollout
Perception Data
Action Step Plans
 Jan 22/Jan 29
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Progress Monitoring
Strategy Implementation Guides
Local Data
School Process Rubrics/ASSIST
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Continuous School Improvement
Facilitators Network Meetings
 March 19/March 20
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Executive Summary
Stakeholder Feedback Diagnostic
Additional Requirements Diagnostic
Programs Monitoring/Program Evaluation
 May 12/May 13
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Data/Assessment
School Data Profile Analysis
Title One Diagnostic
Program Evaluation Tool
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Hattie-Meta Analysis
“Where am I going? How am I going? Where to next?”
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Feedback
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The Perils and Promise of Praise
Carol Dweck
 Jigsaw
 Count off by 4s
 1s: Read The wrong kind of praise creates self-defeating
behavior and Fixed or Malleable?
 2s: Read The Two Faces of Effort
 3s: Read The Effects of Praise
 4s: Read Motivated to Learn and Going Forward
 Share out and discuss
 Stacking – 3 comments to the large group
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Researchers on Feedback
• This compilation captures
quotes from 7 different
educational researchers
• Effective feedback fosters
learning, motivation &
improves the student-teacher
relationship
• How could this be used to
prompt discussion about
assessment practices in your
building?
Educational Leadership, 2012
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Overview of the School
Improvement Process
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14
Teams
 Construct a Team
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Administrator
Teachers
Parent of Title 1 Student (as appropriate)
Parent on non-Title 1 Student (as appropriate)
School Board
 Team Responsibilities
 Data analysis
 Monitoring Implementation of strategies
 MDE School Improvement requirements
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Teams Must…
 Have frequent collaboration time
“It is disingenuous for a school or district to claim that
collaboration is essential for student learning, then not
provide time for professional collaboration.” -Mike Mattos
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Teams Must…
 Develop and follow norms
“When all is said and done, the norms of a group help
determine whether it functions as a high-performing team
or becomes simply a loose collection of people working
together.”
-Goleman, Boyatizis, & McKee, “The Emotional Reality of Teams.”
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Teams Must…
 Focus on the “right work”
“No one person, no matter how competent, is capable of
single-handedly developing the right vision,
communicating it to vast numbers of people, eliminating
all the key obstacles, generating short-terms wins, leading
and managing dozens of change projects, and anchoring
new approaches deep in an organization’s culture. Putting
together the right coalition of people to leach a change
initiative is critical to its success.”
-Kotter, Eight Steps for Leading Change
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Sample
School Improvement Handbook
 http://www.op97.org/communications/documents/Scho
olImprovementTeamHandbook9-09.pdf
MDE Program Evaluation Tool
Program Evaluation Tool
NEW Diagnostic for the 2014-2015 school year
Impact student achievement and close gaps for the subgroups
To ensure that high quality planning, implementation and evaluation are part of the
Continuous Improvement Process
To ensure ongoing engagement of multiple stakeholders (students, teachers,
parents/community, administrators) in the planning and evaluation process
To maximize the use of resources to impact student learning
To meet state and federal requirements
State and Federal Requirements
MICHIGAN
FEDERAL
❑ Annual evaluation of the
implementation and
impact of the School
Improvement Plan
❑ Annual evaluation of all federal
programs—effectiveness & impact on
student achievement, including
subgroups
❑ Modification of the plan
based on evaluation
results
❑ Modification of the plan based on
evaluation results
ISDs/RESAs are required by PA25 to provide technical assistance to schools and
districts to develop annual evaluations. ESEA requires annual evaluations of programs
funded by the federal programs such as Title I, Part A, C, D; Title II and Title III.
Program Evaluation Timeline
District/School Improvement Plans for 2014-2015:
•
Include program evaluation activities to support Program Evaluation as part of the
Continuous Improvement Process
•
Implement Program Evaluation activities throughout the 2014-2015 school year
Summer 2015 and Beyond
• Sustain professional learning to discuss successes, challenges, and any necessary
follow-up training materials and support systems
June 30, 2015 Program Evaluation submitted in ASSIST
• A completed program evaluation using the MDE Program Evaluation Tool will be
required for submission of the Consolidated Application for 2015 – 2016.
Program Evaluation Tool
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Program Evaluation Tool
 What are schools required to evaluate?
 ONE evidenced-based strategy/program/initiative that
would make greatest impact on student achievement
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Program Evaluation Tool
Select Diagnostics & Surveys tab
Program Evaluation Tool
 Select Start Diagnostic
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Program Evaluation Tool
 Under Choose a Template, select Program Evaluation
Tool
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Program Evaluation Tool
 Name it under Description and select Start
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Program Evaluation Tool
 Select the section heading to view and/or respond
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Program Evaluation Tool
 Select respond to answer a question
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Program Evaluation Tool
Strategy/Program/Initiative Description
 Review your School Improvement Plan
 Select a strategy
 Login to ASSIST
 Respond to questions from first section
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Program Evaluation Tool
 Readiness
 Knowledge & Skills
 Opportunity
 Implementation with Fidelity
 Impact
Program Evaluation Tool
Resources
 ASSIST Guide
 MDE Program Evaluation Tool FAQ
 MDE Rubric for Review
 MDE Program Evaluation Tool Chart
 Program Evaluation Guide: Strategy/Program/Initiative
Description
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Questions to Reconsider
Prior to Implementation
How will we ensure that there is Opportunity for
Implementation with fidelity?
 What evidence will we have that there is sufficient administrative
support to achieve the intended results? (Organization)
 What evidence will we have that there is sufficient professional
learning during implementation, e.g., modeling/coaching?
(Competency)
 What evidence will we have that there are sufficient resources –
including financial and time - to achieve the intended results?
(Organization)
 What evidence will we have that there is opportunity for staff
collaboration? (Organization)
 What evidence will we have that structures are in place to collect
and review implementation data? (Organization)
Common reaction from
teachers:
“We already use all of
these strategies.”
Common reaction from
administrators:
“How can I get teachers to
use these strategies?”
Common reaction from
teachers:
“This too shall pass.”
Common reaction from
administrators:
“No, we are really serious this
time.”
Common reaction from
teachers:
“You’re…
• Stifling my creativity.
• Taking academic freedom.
• Making us all robots.”
Common reaction from
administrators:
“Early retirement is starting
to look better
and better.”
Strategy Implementation Guide
Stages of Implementation
Focus
Should we
do it!/Why
are we
doing it?
Stage
Description
Exploration/
Adoption
Decision regarding commitment to
adopting the program/practices and
supporting successful implementation.
Installation
Set up infrastructure so that successful
implementation can take place and be
supported. Establish team and data
systems, conduct audit, develop plan.
Implementation
Try out the practices, work out details,
learn and improve before expanding to
other contexts.
Elaboration
Expand the program/practices to other
locations, individuals, times- adjust from
learning in initial implementation.
Continuous
Improvement/
Regeneration
Make it easier, more efficient. Embed
within current practices.
Work to do
it right!
Work to do
it better!
These stages are recursive
Setbacks at one stage move us back to the previous stage
Ignore
File
Grievance
Snow Day!
Data
Vote
coach
off
Have a
“AHA!”
Change
Practice
Violate
Norms
Dominate
conversation
Go to Book
Study
Late for
meeting
Ignore emails
Prep for
Meeting
New State
Initiative
“We
already do
that.”
New District
Initiative
Go to a
PLC
Today is a
book
study?
Apply for
PBIS
Attend
District PD
Be on
time
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Ultimately…..
To what extent are stakeholders fully committed
to implementing the non-negotiable or
acceptable variations of the elements?
What strategies may need an
implementation guide?
 A new strategy
 Any strategy that needs common understanding for
implementation
 A strategy selected for Program Evaluation
How will you use this implementation guide in your next
school improvement meetings in your district?
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What have you done to implement
your school improvement plans?
Develop an Action Plan
 Question 1: How will we ensure readiness for implementing
the strategy/program/initiative?
 Question 2: How will we ensure that staff and administrators
have the knowledge and skills to implement the
strategy/program/initiative?
 Question 3: How will we ensure that there is opportunity
for implementation with fidelity of the
strategy/program/initiative?
 Question 4: How will we ensure that the
strategy/program/initiative will be implemented as
intended?
 Question 5: How will we ensure a positive impact on
student achievement?
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Action Steps/Progress Monitoring
Templates
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Break
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Rollout of Goals
 How will you communicate the School Improvement
Goals to:
 STUDENTS
 STAFF
 PARENTS
 COMMUNITY MEMBERS
 Newsletters, website, open house, conferences, PTO,
etc.
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Rollout of Goals
 Who on your team will take responsibility for each
communication path?
 STUDENTS
 STAFF
 PARENTS
 COMMUNITY MEMBERS
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Continuous Communication
 How will you keep staff, parents, etc. updated on a
periodic basis?
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Monthly staff meetings
Blogs
Updated newsletters
Parent Organization Meetings
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Preparing for Surveys—
Questions
 Why are surveys important?
 How will the surveys be administered?
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Advance Ed Online Resources Tools
Paper
MDE MI-Map
JCISD
Survey Monkey
 When will surveys be administered?
 Who will be responsible?
 How/Who will compile results?
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Preparing for Surveys—
Online ASSIST tool
http://www.advanced.org/mde/online_resources_and_tools
40/30/20
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Preparing for Surveys—
Online ASSIST tool
Step #1-Log into
ASSIST
Step #2- Click
Diagnostics &
Surveys Tab
Step #3- Click
Surveys Tab
Step #4-Start Survey
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Preparing for Surveys—
Online ASSIST tool
Step #5-Click Web
Administration
Step #6-Click Preview
Survey
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Preparing for Surveys—
Online ASSIST tool
Step #7-Click Next
to preview survey
questions
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Preparing for Surveys—
Online ASSIST tool
Aligned to Advance-Ed
Standards
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Preparing for Surveys—
Online ASSIST tool
Retrieve information
in report
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Struggling to Get a
Response?
 Open the computer lab during open house or
conferences.
 Offer an incentive, It’s amazing what a person
will do for a hot dog or raffle ticket from a local
business!
 Have volunteers help!
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Lunch
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Progress Monitoring
Strategies and Activities
DETERMINE
How and What YOU
MONITOR
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What do we monitor?
Adults are
implementing the
strategy with fidelity
Impact
implementation is
having on students
Implementation and Impact
Leadership and Learning Center 2010
Monitoring Implementation
Demographics
Perceptions
School
Processes
Student
Outcomes
Action Steps/Progress Monitoring
Templates
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Planning Next Sessions
October
•
•
•
•
November
December
January
When will SIT meet?
When will surveys be conducted?
When will progress monitoring data be collected? Analyzed?
What will you do when something is working? What will you do
when it is not?
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SuggestionGoogle Docs for Agendas
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SuggestionHow to Create Collaborative Time?
 Common Prep
 Parallel Scheduling
 Adjusted Start/End Time
 Shared Classes
 Group Activities, Events & Testing
 Banked Time
 In-Service & Faculty Meeting Time
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Additional Online Training is
available:
 Free MI-CSI on Michigan Virtual University
 https://mi.learnport.org/Kview/CustomCodeBehind/Custo
mization/Login/MILPLogin.aspx
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Facilitated Work
Time
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Evaluation, Next
Steps, and
Feedback
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Questions/Comments?
Please contact:
 Stephen Doerr (stephen.doerr@jcisd.org)
 Jennifer Fox (jennifer.fox@jcisd.org)
 Maeghan McCormick (maeghan.mccormick@jcisd.org)
 Sandy White (sandra.white@jcisd.org)
Or visit the MDE - School Improvement website
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