BAY COUNTY TPO
TCC MEETING MINUTES
12-4-13
BAY COUNTY TPO TECHNICAL COORDINATING COMMITTEE (TCC)
December 4, 2013 MEETING MINUTES
West Florida Regional Planning Council
(Designated staff)
Bay County Government Center
840 West 11th Street
Panama City, Florida
Members attending:
Keith Bryant, Chairman
John Alaghemand
Bryant Paulk
Neil Fravel
Wayne Stubbs
Bay County
City of Panama City Beach
FDOT
City of Panama City
Panama City Port Authority
Others attending:
David Haight
Arthur Hooks
Starsky Harrell
Matt King
Nancy Lohr
John Stanley
Gary Kramer
Jordan Rockwell
Brittany Ellers
Mary Bo Robinson
Brian Youpatoff
Mary Beth Washnock
Atkins
Bay County Chamber of Commerce
FDOT
FDOT
First Transit
Santa Ynez Valley Transportation System
TPO Staff
TPO Staff
TPO Staff
TPO Staff
TPO Staff
TPO Staff
A.
CALL TO ORDER /PLEDGE/ INVOCATION
Chairman Bryant called the meeting to order.
B.
APPROVAL OF AGENDA (TPO Only)
C.
PUBLIC FORUM
There were no speakers
D.
CONSENT AGENDA:
1. Approval of September 25, 2013 Meeting Minutes
Mr. Alaghemand moved to approve the September 25, 2013 TCC meeting minutes. Mr.
Fravel seconded the motion and it was passed unanimously.
E.
ACTION ITEMS:
1. Consideration of Resolution BAY 13-28 Amending the FY 2013-2017 and FY 2014-2018
Transportation Improvement Programs to Update Project Number 4109817, New Road
Construction on Gulf Coast Parkway from State Road 22 (Wewa Highway) to County Road 2315
(Star Avenue)
Mr. Paulk explained that the Florida Department of Transportation is requesting Bay County TPO
to amend the TIP to show design funds programmed in FY 2014 for the design of the above
project. The idea is to commit the funds to prevent rescission. Mr. Stubbs asked about the
BAY COUNTY TPO
TCC MEETING MINUTES
12-4-13
alignment of the project, Mr. Paulk responded saying that it is to be determined. Mr. Bryant
added that Bay County had requested the alignment tie into 11th Street in the future with
signalization and spacing issues.
Mr. Fravel moved to recommend the TPO approve Resolution BAY 13-28 Amending the
FY 2013-2017 and FY 2014-2018 Transportation Improvement Programs to Update Project
Number 4109817, New Road Construction on Gulf Coast Parkway from State Road 22
(Wewa Highway) to County Road 2315 (Star Avenue). Mr. Alaghemand seconded the
motion and it was passed unanimously.
2. Consideration of Resolution BAY 13-27 Amending the FY 2014-2018 Transportation
Improvement Program to Add Project Number 4352581, Sidewalks on Joan Avenue from County
Road 303 (N. Lagoon Drive) to State Road 30 (Front Beach Road)
Mr. Paulk explained that the District 3 Florida Department of Transprotation is requesting Bay
County TPO add the design phase to the current year Work Program. This project, expected to
add 5 foot sidewalks along Joan Avenue, was funded through safety funds. Mr. Paulk added that
this project is fully funded through construction, programmed in FY 2015 to be adopted as part of
the normal Work Program process.
Mr. Alaghemand moved to recommend the TPO approve Resolution BAY 13-27 amending
the FY 2014-2018 Transportation Improvement Program to Add Project Number 4352581,
Sidewalks on Joan Avenue from County Road 303 (N. Lagoon Drive) to State Road 30
(Front Beach Road). Mr. Stubbs seconded the motion and it was passed unanimously.
3. Consideration of Resolution BAY 13-26 Amending the FY 2014-2018 Transportation
Improvement Program to Add Project Number 4352561, Sidewalks on County Road 385
(Frankford Avenue) from 16th Street to State Road 368 (23rd Street)
Mr. Paulk explained that this was funded as a safety project, with design funded in FY 2014 and
construction in FY 2015. There will be minor drainage and pedestrian improvements in addition
to sidewalks.
Mr. Fravel moved to recommend the TPO approve Resolution BAY 13-26 Amending the
FY 2014-2018 Transportation Improvement Program to Add Project Number 4352561,
Sidewalks on County Road 385 (Frankford Avenue) from 16th Street to State Road 368 (23rd
Street). Mr. Alaghemand seconded the motion and it was passed unanimously.
4. Consideration of Resolution BAY 13-23 Amending the FY2013-2017 and FY 2014-2018
Transportation Improvement Programs to Update Project Number 4109818, New Road
Construction on Gulf Coast Parkway from County Road 2315 (Star Avenue) to State Road 30A
(US 98)
Mr. Paulk informed the board that this is a correction to remove the inadvertent inclusion of the
outer year programming. The outer year programming will only be removed from the TIP, but
will be adopted as a part of the Work Program cycle.
Mr. Stubbs moved to recommend the TPO approve Resolution BAY 13-23 Amending the
FY 2013-2017 and FY 2014-2018 Transportation Improvement Programs to Update Project
Number 4109818, New Road Construction on Gulf Coast Parkway from County Road 2315
(Star Avenue) to State Road 30A (US 98). Mr. Alaghemand seconded the motion and it was
passed unanimously.
5. Consideration of Resolution BAY 13-24 Accepting the FY 2015-2019 Florida Department of
Transportation (FDOT) Tentative Five-Year Work Program
BAY COUNTY TPO
TCC MEETING MINUTES
12-4-13
Mr. Kramer gave an overview of the FY 2015-2019 Tentative Five-Year Work Program. He
informed the committee that Ms. Regina Battles with FDOT will present this item in further detail
at the Bay County TPO meeting.
Mr. Fravel moved to recommend the TPO approve Resolution BAY 13-24 Accepting the FY
2015-2019 Florida Department of Transportation (FDOT) Tentative Five-Year Work
Program. Mr. Alaghemand seconded the motion and it passed unanimously.
6. Consideration of Resolution BAY 13-25 Adopting the Revised Smooth Federal Highway
Administration (FHWA) Boundary
Mr. Kramer explained that due to changes in guidance from FHWA and FDOT the Smooth
Federal Highway Administration (FHWA) boundaries have been slightly modified, due to the
elimination of the 10 year projection for growth.
Mr. Alaghemand moved to recommend the TPO approve Resolution BAY 13-25 adopting
the Revised Smooth Federal Highway Administration (FHWA) Boundary. Mr. Stubbs
seconded the motion and it was passed unanimously.
7. Consideration of Resolution BAY 13-29 Ranking Future Strategic Intermodal System (SIS)
Projects for Potential Funding by the Florida Department of Transportation (FDOT)
Mr. Kramer explained that due to the current SIS projects being funded, staff looked at the Long
Range Transportation Plan and ranked the recommended projects based on the evaluation criteria.
It is recommended that when FDOT develops a new SIS Cost Feasible plan for 2040, they have
guidance from the Bay County TPO on which SIS projects will be funded. Mr. Bryant
recommended that the project ranked # 2 (S.R. 77 from S.R. 390 to 4th St.) be removed from the
list. He stated that a project of this capacity along that corridor is probably not currently feasible.
Mr. Paulk commented that interim or traffic operations improvements will always be taken into
consideration.
Mr. Bryant moved to recommend the TPO approve Resolution BAY 13-29 Ranking Future
Strategic Intermodal System (SIS) Projects for Potential Funding by the Florida
Department of Transportation (FDOT) with the removal of the # 2 ranked project. Mr.
Stubbs seconded the motion and it was passed unanimously.
8. Consideration of Resolution BAY 13-30 Amending the Bay County TPO and Advisory
Committees By-Laws Regarding Elections and Advisory Committee Membership
Mr. Youpatoff explained that the changes being made to the bylaws are for further clarification
regarding the nomination committee, due to issues in the past with the nomination committee.
There will also be language added stating that an elected official cannot be on an advisory
committee as a member or an alternate.
Mr. Stubbs moved to recommend the TPO approve Resolution BAY 13-30 Amending the
Bay County TPO and Advisory Committees By-Laws Regarding Elections and Advisory
Committee Membership. Mr. Alaghemand seconded the motion and it was passed
unanimously.
9. Appointment of a TPO Member and Alternate to Serve on the Metropolitan Planning
Organization Advisory Council (MPOAC) for Calendar Year 2014
This item was not reviewed by the TCC.
10. Appointment of a TPO Member to Attend Metropolitan Planning Organization Advisory Council
(MPOAC) Institute Workshop for Elected Officials
BAY COUNTY TPO
TCC MEETING MINUTES
12-4-13
This item was not reviewed by the TCC.
F. FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) UPDATE
Mr. Bryant Paulk informed the committee that there were currently no new updates.
G. REVIEW / INFORMATION ITEMS:
1. Draft Congestion Management Process Plan (CMPP) Minor Update
Mr. Rockwell informed the board that the annual minor update of the Congestion Management
Process Plan primarily entails updating traffic counts for the Level of Service Tables. He added
that there have been some minor changes to the tables, factors and formulas. The most significant
change is that miles per hour will be used instead of traffic signals for FDOT tables; this will
slightly change some of the thresholds for roadways. The tables will be ready for review
December 13th, 2013 and it is requested that all comments are received by February 12th, 2014.
2. Draft Transportation Alternatives Program (TAP) Prioritization Criteria
Mr. Rockwell informed the board that the Transportation Alternatives Program will encompass
the former Transportation Enhancement, Recreational Trails, and Safe Routes to School
programs; however the Safe Routes to School program will still have a separate application.
Criteria to rank these types of projects has been developed based on federal guidance and past
criteria; it is requested that this new criteria be reviewed and comments submitted by February
12th, 2014.
3. Scope of Services and Notice to Proceed for the Bay County TPO Bay Town Trolley Request for
Proposals for Selection of One Entity to Manage and Operate the Bay Town Trolley System
Mr. Youpatoff updated the board on the Request for Proposal for the Selection of one entity to
manage and operate the Bay Town Trolley System stating that the notice to proceed was issued
on November 22nd to Atkins to begin the process. There was no further discussion.
4. Disposal of Retired Revenue Vehicles
Ms. Lohr presented the list of vehicles for disposal and the bid form for said vehicles. She
explained that the vehicles are retired based on years of service and revenue miles and are
available for purchase. She asked anyone interested in purchasing to contact her.
5. Bay County TPO Public Transportation Coordinator Items
Ms. Lohr updated the board on service provided at Margaret K. Lewis School that started
November 4th. She said that the service is provided twice a day Monday through Friday. The
Trolley Post will be installed and there will be a press release for the new service in January
2014.
Mr. David Haight, from Atkins reviewed in detail horizontal concepts for the County Yard and
Douglass Road properties. There was general discussion regarding the impact on the surrounding
community of this project and contamination on the County Yard property.
Ms. Lohr also updated the board on the trash issues at the trolley stops stating that if there are
currently any issues to contact her for them to be taken care of. She informed the board that she
will be recommending that the trash duties be included in the upcoming Request for Proposals or
as a separate Request for Proposal. Ms. Lohr also went over criteria for possible bus pull offs and
revenue generator ideas, that she will go into further detail at the February meeting.
BAY COUNTY TPO
TCC MEETING MINUTES
12-4-13
H. INFORMATION ITEMS (No Presentation Necessary)
ENCLOSURE P
Attached are the following items:
 TPO Meeting Schedule
 Advisory Committee Minutes
The following informational items are available on the West Florida Regional Planning Council
(WFRPC) website at www.wfrpc.org:

Letter from George Stevenson to the Florida Department of Transportation (FDOT)
Concerning Multi-Use Pathways

Letter of Support for National Highway System (NHS) Intermodal Connector

Three Transportation Improvement Program (TIP) Amendment Letters
I. OTHER BUSINESS
There was no other business.
J. ADJOURN
Mr. Alaghemand moved to adjourn the meeting. Mr. Stubbs seconded the motion and the
meeting was adjourned at 11:47 a.m.
DATE: February 26, 2014
INITIALS: __________