BAY COUNTY TPO
CAC MEETING MINUTES
12-4-13
BAY COUNTY TPO CITIZENS’ ADVISORY COMMITTEE (CAC)
December 4, 2013 MEETING MINUTES
West Florida Regional Planning Council
(Designated staff)
Bay County Government Center
840 West 11th Street
Panama City, Florida
Members attending:
Guy York, Vice Chair
Ann Ingram
George Stevenson
Jim Pretlow
Patty Strohmenger
Leon Miller
Others attending:
David Haight
Dale Cronwell
Nancy Lohr
Bryant Paulk
Stanley Rudd
Starsky Harrell
Gary Kramer
Jordan Rockwell
Brittany Ellers
Mary Bo Robinson
Brian Youpatoff
Mary Beth Washnock
A.
CALL TO ORDER /PLEDGE/ INVOCATION
Vice Chairman York called the meeting to order.
B.
APPROVAL OF AGENDA
TPO ONLY
C.
PUBLIC FORUM
There were no speakers.
D.
Atkins
Atkins
First Transit Inc.
FDOT
FDOT
FDOT
TPO Staff
TPO Staff
TPO Staff
TPO Staff
TPO Staff
TPO Staff
CONSENT AGENDA:
1. Approval of September 25, 2013 Meeting Minutes
Ms. Strohmenger pointed out that in the minutes from September 25, 2013 on F. should say “left
on U.S. 98” and in I. the road name is Beckrich Rd.
Mr. Pretlow moved to approve the September 25th meeting minutes, with the corrections.
Ms. Ingram seconded the motion and it was passed unanimously.
E.
ACTION ITEMS:
1. Consideration of Resolution BAY 13-28 Amending the FY 2013-2017 and FY 2014-2018
Transportation Improvement Programs to Update Project Number 4109817, New Road
Construction on Gulf Coast Parkway from State Road 22 (Wewa Highway) to County Road 2315
(Star Avenue)
BAY COUNTY TPO
CAC MEETING MINUTES
12-4-13
Mr. Paulk explained that the Florida Department of Transportation is requesting Bay County TPO
to amend the TIP to show design funds programmed in FY 2014 for the design of the above
project. There were general questions for further details on the project. Mr. Paulk said as the
project moves forward the information will be brought before the committee.
Mr. Pretlow moved to recommend the TPO approve Resolution BAY 13-28 Amending the
FY 2013-2017 and FY 2014-2018 Transportation Improvement Programs to Update Project
Number 4109817, New Road Construction on Gulf Coast Parkway from State Road 22
(Wewa Highway) to County Road 2315 (Star Avenue). Ms. Strohmenger seconded the
motion and it was passed unanimously.
2. Consideration of Resolution BAY 13-27 Amending the FY 2014-2018 Transportation
Improvement Program to Add Project Number 4352581, Sidewalks on Joan Avenue from County
Road 303 (N. Lagoon Drive) to State Road 30 (Front Beach Road)
Mr. Paulk explained that the District 3 Florida Department of Transprotation is requesting Bay
County TPO add the design phase to the current year Work Program. This project, expected to
add 5 foot sidewalks along Joan Avenue, was funded through safety funds. Mr. Paulk added that
this project is fully funded through construction, programmed in FY 2015 to be adopted as part of
the normal Work Program process. Ms. Strohmenger asked what causes the cost of a sidewalk to
be more or less. Mr. Paulk explained that the leading factors for cost are purchasing of right of
way, if there is a need for drainage and whether the sidewalk will be on one or both sides of the
road. There was no further discussion.
Ms. Strohmenger moved to recommend the TPO approve Resolution BAY 13-27 amending
the FY 2014-2018 Transportation Improvement Program to Add Project Number 4352581,
Sidewalks on Joan Avenue from County Road 303 (N. Lagoon Drive) to State Road 30
(Front Beach Road). Mr. Miller seconded the motion and it was passed unanimously.
3. Consideration of Resolution BAY 13-26 Amending the FY 2014-2018 Transportation
Improvement Program to Add Project Number 4352561, Sidewalks on County Road 385
(Frankford Avenue) from 16th Street to State Road 368 (23rd Street)
Mr. Paulk explained that this was funded as a safety project, with design funded in FY 2014 and
construction in FY 2015. There will be minor drainage and pedestrian improvements in addition
to sidewalks. Ms. Strohmenger asked if the sidewalks will be on both sides of the road. Mr. Paulk
said that he would find out and bring that information back to her.
Mr. Pretlow moved to recommend the TPO approve Resolution BAY 13-26 Amending the
FY 2014-2018 Transportation Improvement Program to Add Project Number 4352561,
Sidewalks on County Road 385 (Frankford Avenue) from 16th Street to State Road 368 (23rd
Street). Mr. Miller seconded the motion and it was passed unanimously.
4. Consideration of Resolution BAY 13-23 Amending the FY 2013-2017 and FY 2014-2018
Transportation Improvement Programs to Update Project Number 4109818, New Road
Construction on Gulf Coast Parkway from County Road 2315 (Star Avenue) to State Road 30A
(US 98)
Mr. Paulk informed the board that this is a correction to remove the inadvertent inclusion of the
outer year programming. The outer year programming will only be removed from the TIP, but
will be adopted as a part of the Work Program cycle. Mr. York asked if the money for this project
is for design only. Mr. Paulk explained that there are funds available for design, right of way, and
construction of this project; however certain phases and funds can't be amended that are out of the
fiscal year. Those particular phases and funds will be taken off and adopted as apart of the normal
Work Program. Mr. Pretlow asked for an explanation of the location of this project; Mr. Paulk
BAY COUNTY TPO
CAC MEETING MINUTES
12-4-13
gave an anticipated location but said the exact location is to be determined when the design
begins.
Mr. Miller moved to recommend the TPO approve Resolution BAY 13-23 Amending the
FY 2013-2017 and FY 2014-2018 Transportation Improvement Programs to Update Project
Number 4109818, New Road Construction on Gulf Coast Parkway from County Road 2315
(Star Avenue) to State Road 30A (US 98). Ms. Strohmenger seconded the motion and it was
passed unanimously.
5. Consideration of Resolution BAY 13-24 Accepting the FY 2015-2019 Florida Department of
Transportation (FDOT) Tentative Five-Year Work Program
Mr. Paulk gave an overview of the FY 2015-2019 Tentative Five-Year Work Program. He
informed the committee that Ms. Regina Battles with FDOT will present this item in further detail
at the Bay County TPO meeting.
Ms. Strohmenger moved to recommend the TPO approve Resolution BAY 13-24 Accepting
the FY 2015-2019 Florida Department of Transportation (FDOT) Tentative Five-Year
Work Program. Mr. Miller seconded the motion and it was passed unanimously.
6. Consideration of Resolution BAY 13-25 Adopting the Revised Smooth Federal Highway
Administration (FHWA) Boundary
Mr. Kramer explained that due to changes in guidance from Federal Highway Administration and
FDOT the Smooth FHWA boundaries have been slightly modified, due to the elimination of the
10 year projection for growth. Ms. Strohmenger asked why the airport is not included in the
urbanized portion. Mr. Kramer explained that it is based on the 50,000 or greater continuous
population requirement for an urbanized area; however the area is in the Bay County TPO
planning boundary. There was no further discussion.
Mr. Pretlow moved to recommend the TPO approve Resolution BAY 13-25 adopting the
Revised Smooth Federal Highway Administration (FHWA) Boundary. Mr. Miller seconded
the motion and it was passed unanimously.
7. Consideration of Resolution BAY 13-29 Ranking Future Strategic Intermodal System (SIS)
Projects for Potential Funding by the Florida Department of Transportation (FDOT)
Mr. Kramer explained that due to the current SIS projects being funded, staff looked at the Long
Range Transportation Plan and ranked the recommended projects based on the evaluation criteria.
It is recommended that when FDOT develops a new SIS Cost Feasible plan for 2040, they have
guidance from the Bay County TPO on which SIS projects will be funded. The TCC
recommended approval of the list with the removal of the project ranked # 2, to make S.R. 77 six
lanes. Mr. York asked what the reasoning was for the recommendation. Mr. Paulk explained that
a project of this capacity along that corridor is not currently feasible and will likely have an
adverse impact on the community. He added that even though the project will not be on the SIS
list, it will still be eligible for interim or traffic operation types of improvements.
Mr. Pretlow moved to recommend the TPO approve Resolution BAY 13-29 Ranking Future
Strategic Intermodal System (SIS) Projects for Potential Funding by the Florida
Department of Transportation (FDOT). Mr. Stevenson seconded the motion and it was
passed unanimously.
8. Consideration of Resolution BAY 13-30 Amending the Bay County TPO and Advisory
Committees By-Laws Regarding Elections and Advisory Committee Membership
Mr. Youpatoff explained that the changes being made to the bylaws is for further clarification
regarding the nominating committee, due to issues in the past with the nominating committee.
BAY COUNTY TPO
CAC MEETING MINUTES
12-4-13
There will also be language added stating that an elected official cannot be on an advisory
committee as a member or an alternate.
Ms. Ingram moved to recommend the TPO approve Resolution BAY 13-30 Amending the
Bay County TPO and Advisory Committees By-Laws Regarding Elections and Advisory
Committee Membership. Mr. Miller seconded the motion and it was passed unanimously.
9. Appointment of a TPO Member and Alternate to Serve on the Metropolitan Planning
Organization Advisory Council (MPOAC) for Calendar Year 2014
This item was not reviewed by the CAC.
10. Appointment of a TPO Member to Attend Metropolitan Planning Organization Advisory Council
(MPOAC) Institute Workshop for Elected Officials
This item was not reviewed by the CAC.
F. FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) UPDATE
Mr. Paulk followed up with a request from the CAC at the previous meeting regarding an exit at
the Publix Shopping Center on Back Beach Rd. The CAC requested the eastern most exit of the
shopping center be converted to a right in, right out only. The general concern was for vehicles
exiting the shopping center to make an east bound turn. Mr. Paulk explained that based on
comments received from various offices, the exit is operating at an acceptable safety level. The
change requested would have to go before the Access Management Committee; however with it
being a permanent driveway it is allowed.
Ms. Strohmenger brought up the discussion at the last CAC meeting about a dedicated right turn
lane off of Richard Jackson Blvd. going east on to U.S. 98. Mr. Paulk informed her that the City
of Panama City Beach would be the mediator of that particular issue and that he would discuss it
with Mr. John Alaghemand. She then asked about a date for the completion of the resurfacing
project on Back Beach Rd. Mr. Paulk said that he would get that information from Mr. Harvey
Brewton to be sent out to the committee.
G. REVIEW / INFORMATION ITEMS:
1. Draft Congestion Management Process Plan (CMPP) Minor Update
Mr. Rockwell informed the CAC that the annual minor update of the Congestion Management
Process Plan primarily entails updating traffic counts for the Level of Service Tables. He added
that there have been some minor changes to the tables, factors and formulas. The most significant
change is that miles per hour will be used instead of traffic signals for FDOT tables; this will
slightly change some of the thresholds for roadways. The tables will be ready for review
December 13th, 2013 and it is requested that all comments are received by February 12th, 2014.
2. Draft Transportation Alternatives Program (TAP) Prioritization Criteria
Mr. Rockwell informed the CAC that the Transportation Alternatives Program will encompass
the Transportation Enhancement, Recreational Trails, and Safe Routes to School programs;
however the Safe Routes to School program will still have a separate application. Criteria to rank
these types of projects has been developed based on federal guidance and past criteria; it is
requested that this new criteria be reviewed and comments submitted by February 12th, 2014.
3. Scope of Services and Notice to Proceed for the Bay County TPO Bay Town Trolley Request for
Proposals for Selection of One Entity to Manage and Operate the Bay Town Trolley System
Mr. Youpatoff updated the CAC on the Request for Proposal for the Selection of one entity to
manage and operate the Bay Town Trolley System stating that the notice to proceed was issued
on November 22nd to Atkins to begin the process. There was no further discussion.
BAY COUNTY TPO
CAC MEETING MINUTES
12-4-13
4. Disposal of Retired Revenue Vehicles
Ms. Lohr presented the list of vehicles for disposal and the bid form for said vehicles. She
explained that the vehicles are retired based on years of service and revenue miles and are
available for purchase. She asked that if anyone is interested in purchasing contact her.
5. Bay County TPO Public Transportation Coordinator Items
Ms. Lohr updated the CAC on service provided at Margaret K. Lewis School that started
November 4th. She said that the service is provided twice a day Monday through Friday. Ms.
Lohr explained that a Trolley Post will be installed at the new stop, and in January 2014 there will
be a press release regarding the new service.
Mr. David Haight, from Atkins reviewed in detail horizontal concepts for the County Yard and
Douglass Road properties. There was general discussion regarding the impact on the surrounding
community of this project and contamination on the County Yard property.
Ms. Lohr also updated the CAC on the trash issues at the trolley stops stating that if there are
currently any issues to contact her for them to be taken care of. She informed the board that she
will be recommending that the trash duties be included in the upcoming Request for Proposals or
as a separate Request for Proposal. Ms. Lohr also went over criteria for possible bus pull offs and
revenue generator ideas, that she will go into further detail at the February meeting.
H. INFORMATION ITEMS (No Presentation Necessary)
ENCLOSURE P
Attached are the following items:
 TPO Meeting Schedule
 Advisory Committee Minutes
The following informational items are available on the West Florida Regional Planning Council
(WFRPC) website at www.wfrpc.org:

Letter from George Stevenson to the Florida Department of Transportation (FDOT)
Concerning Multi-Use Pathways

Letter of Support for National Highway System (NHS) Intermodal Connector

Three Transportation Improvement Program (TIP) Amendment Letters
I. OTHER BUSINESS
J. ADJOURN
Mr. Stevenson moved to adjourn the meeting. Ms. Strohmenger seconded the motion and the
meeting was adjourned at 2:46 p.m.
DATE: February 26, 2014
INITIALS: __________