INFORMATION FOR VENDORS
What is Oxfam Trailwalker?
Oxfam Trailwalker is a 100km walk in teams of four in under 36 hours and, for the first time in 2016,
there is also a 50km event, in teams of four in under 18 hours. Oxfam Trailwalker began in 2006 in
New Zealand. Since then over 10,000 participants have lined up at the start line and raised over $8.3
million. Thousands of people take part each year as participants, support crew and volunteers. Oxfam
Trailwalker is the biggest fundraising event for Oxfam’s life changing work in the pacific. Without the
generosity of sponsors, individuals and our participants this event would not be possible.
Oxfam Trailwalker 2016
For the first time ever, we’re bringing Oxfam Trailwalker to Whakatāne! Oxfam Trailwalker will take
place on April 2-3. It will begin at Mataatua Reserve on Saturday at 6am and 7am and end at
Mataatua Reserve on Sunday by 7pm, although teams will begin finishing by midday Saturday. There
are six checkpoints along the way for teams to meet their support crew, rest, refuel and break up the
trail.
Environmental Sustainability
Oxfam Trailwalker aims to 'walk the talk' when it comes to demonstrating Oxfam New Zealand’s
commitment to environmental sustainability. We aim to minimise the negative environmental effects of
the event in every way possible – from minimising our energy consumption to being a disposable cup
free event!
Oxfam Trailwalker has been part of the Instep Sustainability Event Programme since 2009. Instep are
our environmental monitors who work alongside us to help measure and reduce our environmental
impact in every way possible. We annually review the results, and then implement best practice
strategies to further conserve resources, reduce carbon emissions and protect the very environment
we use for Oxfam Trailwalker. All vendors and suppliers will be required to provide information on the
environmental impact of the services or products they provide.
Vendor Details
There are numerous ways vendors or service providers can be involved with Oxfam Trailwalker (and
probably some we haven’t thought of!). One example is the finish line we’re we are hoping to have a
small market type atmosphere on the Sunday. If you would like to be involved with Oxfam Trailwalker
as a service provider or vendor please fill in the details below. We will be reviewing all proposals in
January so will be in touch after this to find out more and see how you can be involved.
Vendor Application Form 2016
Business or Trading
Name
Contact name
Contact email
Phone Numbers
Mobile
Business
Address
Details of your business/ groups activity
Please provide details of how you think you can be involved with Oxfam Trailwalker (e.g. offer
a service, provide a product, volunteer).
Please list any specific details about your service/group here (e.g. number of volunteers,
products for sale and prices)
Please list or detail any environmental strategies you may have (if you need assistance with
reducing your footprint let us know and we can help direct you to suppliers of sustainable
products and see below for some more tips)
Details of equipment you have or required (e.g. for a coffee vendor, you would need to have
coffee machines, consumables, provide power)
Ways to reduce your environmental impact
Our overall principals are to reduce, reuse and recycle and so as part of this we are asking all
providers of food and beverages on event weekend to adhere to the following guidelines:

Only use and/or sell Fairtrade tea & coffee products

If using any vegetable, meat or fish products, ensure they are from sustainable supplies

Only use reusable, recyclable or rapidly biodegradable cups, plates, cutlery, bags etc instead of
the plastic alternatives

Minimise the amount of waste generated by being conscious of what is brought onsite
Packaging tips
When it comes to packaging look at the types of packing you use at your stall and ask yourself - do I
need this type of packaging? Can it be recycled at the event? Food and drink packaging, and other
paper products are now available in 100% recycled paper. High quality recycled serviettes are
economical and can replace plates when serving items such as sausages. Below is a list of common
products and their more environmentally friendly alternatives:
Item
Non-recyclable packaging
Plastic film or cling wrap
Polystyrene cups
Plastic straws
Plastic take-away containers and ‘clamshells’
Sugar and condiment sachets
Plastic cutlery
Plastic bags
Disposable food trays
Alternative
Packaging that is 100% recyclable or
compostable
Cellophane wrap
Heavy duty paper cups or ceramic mugs
Eliminate or replace with paper straws
Heavy duty paper plates and bowls
Bulk dispensers
Wooden or corn starch cutlery
Paper bags; ask patrons if they require one
Avoid using
Eliminating the items outlined above will not only reduce contamination of the recycling bins but it may
also save you money! Single serve packaging can be hygienically replaced by having self-serving
pump or tip containers. Rather than automatically placing a cover on a coffee or drink cup or
providing a straw or stirrer, first ask customers if they want one.
Waste management
To continue to achieve and improve on our successful waste management we require all food and
beverage providers to adhere to the following requirements during the Event:

Dispose all rubbish responsibly using the three-bin system of waste sorting at each checkpoint:

Recyclables

Organics

Waste-to-landfill

Ensure all recyclable materials are free from any food or waste before disposing of them in the
recycling bins.

Ensure your area is left clean and free of any rubbish