Marching Band & Auxiliary
Walk-Thru Packet Materials
Instrumental Music Program
Walk-Thru & Registration
Wednesday August 5
6:00pm New Families
7:00pm Returning Families
Concord High School
Multi-Purpose Building
2015-2016 Instrumental Music Familes
Concord High School
Gary Coartney, Director
May 29, 2015
Dear Incoming Parents and Students,
Welcome to the 2015-2016 school year. This letter is to inform you of important contact information, and
a few words about the upcoming school year.
Contact Information:
*Gary Coartney, Director
Director of Instrumental Music
(925)682-8000 ext. 3330 school
www.chsminutemenmusic.org website
coartneyg@mdusd.org school email…………leadthrumusic@gmail.com
*Theresa Dowd
professional email
President, Concord High Instrumental Music Boosters (CHIMB)
trephone@gmail.com email
Website for Parents and Students
Please go to the website (www.chsminutemenmusic.org) to stay up to date on all events that we do
throughout the year. When on the website, go to the bottom-right and click on the calendar icon. We
update the calendar frequently. Also go to the Parents Header, Events Blog for specific information as each
event is coming up.
Examples of Events 2015-2016:
Heritage Music Festival in San Diego, and:
*Recording Sessions for New Double CDs
*Joint Concerts with Colleges and High Schools
*Community Events
*New Focus on Music Technology & Multimedia Lab
Instrumental Music Walk-Thru for all Parents and Students
Instrumental Music Walk-Thru for all Parents and Students (MANDATORY!!!) is Wednesday, August 5th
6:00pm for incoming students, 7:00pm for returning students.
Please plan your calendar so that family events do not conflict with
Instrumental Music Events throughout the school year.
It is crucial to the success of the Instrumental Music Ensembles that all
students participate in concerts!!!!!!
We are all looking forward to another incredible music & school year.
Sincerely,
Gary Coartney
CHS Instrumental Music
Marching Band/Auxiliary
Students/Parents
Important Summer Dates for August
Refer to “Outline Calendar or Website Calendar” provided for event
times.
August 5th
Walk Through for All Music Families
(in MU) Important meeting for program information, booster information,
Student Handbooks, program expenses
6:00pm for Incoming Families
7:00pm for Returning Families
August 6th-7th
Pre-Marching Band Camp (ALL INCOMING MB STUDENTS)
August 10th – 12th
Instrumental Music Retreat Band and Auxiliary students,
3 day, 2 night
retreat to Antioch Fairgrounds
Mandatory attendance, No Cost for the Retreat!
August 13th - 21st
Marching Band Camp (Blacktop)
August 25th
MB/AX Practice begins (Blacktop)
(3:30-6:00pm on Tuesday & Thursday)
August 25th
First Day of School
Contact Gary Coartney,
Website Information
Director of Instrumental Music
Check Out Our Website
Phone (925)-682-8000x3330
www.chsminutemenmusic.org
Emails:
coartneyg@mdusd.org
leadthrumusic@gmail.com
CHS Instrumental Music Program
Highlights of Events
2015-2016
ONGOING EVENTS FOR PARENTS (Parent participation encouraged) 7:15pm-9:00pm Band Room
1ST Monday of Every Month CHS Instrumental Music Boosters (CHSIMB) Meetings
(Occasional Exceptions – See chsminutemenmusic.org calendar for exceptions)
Bingo EVERY Friday Night
@ Blue Devils Hall
(Our Program is FINANCED by our Fund-Raising efforts and those efforts are critical to the success of our program.
Without it, we could not continue to provide the highest quality musical education and individual student’s
experience. Every parent’s participation contributes to the program’s success.)
UPCOMING CALENDAR EVENTS: for more times and additional information: www.chsminutemenmusic.org
August:
8/3
Monday
8/5
Wednesday
8:30am-4:00pm IMLC Camp begins (M –F) (All Instrumental Music Leadership Council)
6pm
7pm
8/6
8/7
8/10
8/12
8/13
8/21
8/25
Thursday
Friday
Monday
Wednesday
Thursday
Friday
Tuesday
12-2pm Pre-Marching Band Camp (All incoming MB students)
12-2pm End of Pre-Marching Band Camp (All incoming MB students)
6am
3pm
5-9pm
5-9pm
7:00a
3:30p
8/27
Thursday
September:
9/5
Saturday
9/7
Monday
9/11 Friday
9/14 Monday
9/19 Saturday
9/21
9/26
Monday
Saturday
Instrumental Music Registration and Walk-Thru
Returning Families Registration and Walk-Thru
3:30p
Antioch Overnight Retreat Begins (MB/AX) @ CHS
Antioch Overnight Retreat Ends (MB/AX) @ CHS
MB/AX Camp Begins (8/13. 8/14, 8/17-8/21) @CHS
MB/AX Camp Ends @ Chs
First Day of School
MB/AX After School Rehearsal Begins (3:30-6:00p) @CHS
(Every Tuesday until Thanksgiving)
AX After School Rehearsal Begins (3:30-6:00p) @CHS
(Every Thursday until Thanksgiving)
7:30a CHS Bocce Tournament and Fundraiser (all day) @ Newhall Park
Labor Day (no school)
6:00p Home football game (MB/AX) (in Uniform Game starts at 7pm)
7:15p CHSIMB (Concord High School Instrumental Music Boosters) meeting Band Room
TBA
Walnut Festival, Rehearsal, Picnic and Parade (all day)
Refer to website Calendar for details
6:00p Winter Guard Clinics 6-9p in MU (every Monday until Auditions)
TBA
Delta BR (Band Review) (all day) refer to Website
October:
10/3 Saturday
10/5 Monday
10/16 Friday
10/16 Friday
10/17 Saturday
10/26 Monday
10/28 Wednesday
10/30 Friday
November:
11/2 Monday
11/7 Saturday
11/11 Wednesday
11/18 Wednesday
11/23 Monday
11/28 Saturday
December:
12/3 Thursday
12/5 Saturday
12/7 Monday
12/10 Thursday
8-noon March-A-Thon
7:15p CHSIMB (Concord High School Instrumental Music Boosters) meeting Band Room
6:00p Homecoming Football (MB/AX) not in uniform 7pm game
No School (teacher in-service)
TBA
Santa Cruz BR (all day)
6:00p Winter Guard Auditions MU
7:00p WG/WP Parent & Student Meeting Band Room
TBA
Home football game (MB/AX) (in Uniform Game starts at 7pm)
7:15p CHSIMB meeting Band Room
TBA
Lodi Grape Bowl BR (all day)
Veterans Day (no school)
TBA
MDUSD Jazz Festival
Thanksgiving Break
TBA
Hollywood X-Mas Parade???? (Return early Monday)
12/19 Saturday
12/21 Monday
7:30p Fall Concert #1 (WE/OR/SYM)(AX bake sale)
4:00p Todo Santos Tree Lighting Ceremony JE
7:15p CHSIMB meetings
7:30p Fall Concert #2 Jazz Concert MU (JE/SB) (Perc Bake Sale) featuring
the Rory Snyder Night Jazz Band
TBA
AX Program Vacation Celebration (AX/WG/DM)
Winter Recess
January:
1 /4
Monday
1/9
Saturday
1/18 Monday
1/19 Tuesday
1/22 Friday
1/23 Saturday
7:15p CHSIMB meeting
TBA
MDUSD Honor Band Festival (all day)
MLK (no school)
Finals
Teacher In-service (no school)
TBA
Folsom Jazz Festival (all day)
February:
2/1
Monday
2/6
Saturday
2/8
Monday
2/12 Friday
2/13 Saturday
2/15 Monday
2/27 Saturday
2/29 Monday
7:15p CHSIMB meeting
TBA
Dinner Dance and Auction in MU
Lincolns B-DAY (no school)
8:00p WG/WP/WDM Friends & Family #1 in MU
TBA
Delta WR (WG/WP/WDM)(all day)
Presidents Day (no school)
TBA
Fairfield WR (WG/WP/WDM) (all day)
7:15p CHSIMB meeting for March in Band Room
March:
3/7
Monday
3/11 Friday
3/12 Saturday
7:30p MDUSD Concord Area Band Festival (Ax Program Bake Sale)
Teacher In-Service Day (no school)
TBA
Granada WR (WG/WP/WDM)(all day)
March cont:
3/14 Monday
3/25 Friday
3/26 Saturday
3/28 Monday
7:30p MDUSD Concord Area Orchestra Festival (Perc Program Bake Sale)
TBA
WG/WP/WDM Friends & Family #2 in Gym
TBA
NCBA Winter Champs (WG/WP/WDM)(all day) @ Cal High
Spring Recess
April:
4/4
4/13
4/18
4/25
4/25
4/27
4/28
4/30
Monday
Wednesday
Monday
Monday
Monday
Wednesday
Thursday
Saturday
7:15p
TBA
3:30p
4:00p
May:
5/2
5/2
5/3
5/5
5/7
5/8
5/14
5/26
Monday
Monday
Tuesday
Thursday
Saturday
Sunday
Saturday
Thursday
7:15p
6:00p
7:30p
7:30p
TBA
TBA
TBA
TBA
June:
6/6
??
6/14
Monday
???
Tuesday
7:15p CHSIMB meeting in Band Room
???
Graduation Ceremony at Concord Pavilion WE/SYM
6:00p Summer Auxiliary Rehearsals Begin
CHSIMB meeting in Band Room
Heritage Music Festival in San Diego Trip (Return on: 4/17/15)
Auxiliary Training Clinics (thru Friday 22nd)
Auxiliary Auditions
Fine Arts Week
7:00p Auxiliary Team and Parent meeting in Band Room
3:30p Drum Major Auditions
TBA
Blues Concert in Dave Brubeck Park (all day)
CHSIMB meeting in Band Room
Auxiliary rehearsals begin (every Monday thru the 23rd)
Spring Concert #1 (WE, SYM, SO)(IMLC Bake sale)
Spring Concert #2 (JE, SB) (Perc Bake Sale)
Recording Session (all day) in MU
Recording Session (all day) in MU
Awards Banquet
Todo Santos Summer Concert in the park Series (JE/SB)
Concord High School
Instrumental Music Class Periods
2015 - 2016
Class Period
0
Class Name________________
Marching Band (1st Semester)
Symphonic Band (2nd Semester)
Enrollment for
(Woodwinds, Brass, Percussion)
2
one year
Stage Band (Intermediate Jazz Band)
(Saxophones, Trumpets, Trombones, Guitar, Bass,
Drums & Piano)
4
Wind Ensemble
(Woodwinds, Brass, Percussion)(exceptions can be made)
5
String Orchestra
(Violin, Viola, Cello, Bass)
6 Jazz Ensemble (Advanced Jazz Band)
(Saxophones, Trumpets, Trombones, Guitar, Bass,
Drums & Piano)… By Audition Only
SUPERINTENDENT'S MESSAGE - MARCH 2015
Parents, Staff and Community Members,
With the implementation of common core, many schools are focused on the new tests and rigorous standards, and
instruction in the visual and performing arts can easily take a back seat. I do not want that to be the case in Mt.
Diablo Unified School District. The Arts should be an integral part of our district’s academic program. We want
our students to be highly skilled and literate. We want them to be strong in mathematics, science and the social
sciences. We want them to be physically fit and healthy. We also appreciate the ability of the arts to enhance their
lives.
All of our students must have the opportunity to experience the beauty of color, sound, movement, and
creativity. At the elementary level, students participate in vocal music each week with a credentialed music
teacher. The children learn how to sing, dance, and perform with music. Fifth graders have the opportunity to
participate in the instrumental music program. This voluntary program provides instrumental lessons twice a week
where the children acquire the skills to read and play notes and rhythms. Through this program, many of our fifth
graders are learning how to play musical instruments and perform in a band or orchestra setting.
Many of our elementary schools have visual arts programs. The children learn about artists, visual art forms and
create using a range of different media and techniques. This year Meadow Homes Elementary is one of just ten
Turnaround Arts Schools in the state. Turnaround Arts is a public/private partnership that works to improve student
achievement, increase student engagement and enhance the culture of a school. This grant has allowed Meadow
Homes students to receive visual arts, music, dance and drama instruction at school and to experience the arts
integrated into their regular classroom curriculum.
At the secondary level, students have the opportunity to expand and enhance their artistic skills acquired earlier in
their school careers or find new forms of expression. At the middle level, students may choose courses in visual
art, vocal or instrumental music, or drama.
Our high schools offer an array of courses that vary from school to school but that may include everything from AP
Studio Art to Film Study, Photography, Jazz Band or Stagecraft. Our students have the opportunity to find a new
artistic outlet and learn the intricacies of that craft.
We are very proud of our students and their talents. However, it is through the diligent support of parent and
community groups that our art programs thrive. The Mt. Diablo Music Education Foundation has provided grants
to purchase new and refurbish old musical instruments. The Booster Clubs provide grants for new music and
materials, and assist in securing transportation to festivals, concerts and performances. Additionally, parents work
tirelessly to make such performances enjoyable for the participants and audiences. Many of our middle and
elementary Parent Faculty Clubs provide funding to purchase equipment and supplies for class projects and also
contribute to fund after school arts enrichment programs.
Another great partnership we have is with the Bedford Gallery. They are providing a new docent-led visual arts
pilot program at five of our elementary schools. Next year, the Assistance League of the Diablo Valley will also
support a new visual arts program at two additional elementary schools. Everyone should be grateful to the parent
and community groups that share our district’s commitment to educating the whole child by supporting the arts
programs in our schools.
The visual and performing arts programs for our kids would not exist without dedicated teachers and staff. These
educators model their passion for the arts and guide them as they discover the excitement and beauty inherent in
timeless works of art. MDUSD is fortunate as we have accomplished artists who share their talents and enthusiasm
with our students while teaching them to follow their artistic inspiration.
I urge you to attend some of the many performances by our students and view an exhibition of their work. I think
you will be impressed with what you will see and hear. If you follow our district or specific schools on social media
or school websites, you will see postings about upcoming performances. Creative, imaginative, and wonderful
things happen at our schools every day.
Nellie Meyer, Ed.D.
Superintendent
Mt. Diablo Unified School District
© 2014-2015 Mt. Diablo Unified School District
1936 Carlotta Dr., Concord, CA 94519
(925) 682-8000 Phone | TTY
Help!
Our Music Program Is In Danger!!
Dear Parents and Students,
For the last 35 years Bingo has been the major fundraiser for our music program. Bingo contributes onethird of our entire program budget. That equates to around $40,000 a year. It is the financial life-blood of
our program and is paramount in helping us to continue offering amazing experiences for our students.
Without Bingo we would not be able to travel to Band Reviews, Festivals, Events and Trips (both in California
and around the country). If bingo was lost, we would still have an amazing program that performs within a
20 mile radius (the basic distance that a parent would be willing to drive their child to an event), but not to
many of the events that we have participated in throughout the years.
Here is a list of things that I will have to eliminate from the program if we lose Bingo:

Santa Cruz Band Review

Folsom Jazz Festival

Heritage Music Festival in San Diego

Fantasy Studios Recording Session and Double CD of entire program

Awards Banquet

All Scholarships

Winter Guard and Winter Percussion (including all instructors).
This would be devastating to our students and our program. We are one of the best programs in Northern
California because of our incredible booster organization (you the parents) and your volunteerism when it
comes to fundraising.
If we lose Bingo this program will only be a shadow of its former self.
We need your help working Bingo through the summer as well as throughout the rest of the year.
Bingo not only raises money for the program but also for your family.
Please participate in Bingo. This is very serious and very real. We may lose bingo before the end of summer
if we don’t start getting more parents to help every Friday night.
Please call or email:
Theresa Dowd (Booster President)
(925)586-0889 cell
trephone@gmail.com
email
Katie Norlin (Bingo Chair)
(925)768-2237 cell
emtkn@aol.com
email
WALK-THRU CHECKLIST
Wednesday August 5th, 6:00pm for new families and 7:00pm for returning families
Students and Parent/Guardians Must Attend!!
1. FORMS TO BRING TO MEETING (FILLED OUT)
☐
Student & Parent/Guardian Information Form
☐
Concord High School Instrumental Music Boosters (CHSIMB) Form
☐
Student Emergency Form
☐
Student Authorization for Medication Form
☐
Marching Band/Auxiliary Bus Transportation Permission Slip Form
☐
Marching Band/Auxiliary Private Transportation Permission Slip Form
☐
Marching Band/Auxiliary Antioch Retreat Permission Slip Form
2. ADDITIONAL ITEMS NEEDED FOR THE MEETING
☐
Pen or Pencil
☐
Check book or Credit Card
☐
Calendar (if you have questions on dates)
☐
☐
Patience and a Positive Attitude (meetings can be a little overwhelming with the amount of
information discussed).
Know your students clothing sizes (and possibly shoe size)
Dear Families,
It is important we have the right contact information for our families. Please enter all the current information on this
form and return ASAP. Thank you!
CHBB
-----------------------------------------------------------------------------------------------------------------------------------------Name:
Parent(s) Names
_________________________________________________________
Address (including City and Zip Code):
_________________________________________________________
Class Year:
Instrument(s):
__________________
________________________________________
Indicate Program Please: MB/Symphonic ____ AUX ____ Wind Ensemble ____ Stage Band ____
Jazz Band ____ _ Orch________
Family Phone #:
Student Phone #:
_______________________________
______________________________
Primary Parent/ Guardian email address 1:
__________________________________________________________________
Secondary Parent / Guardian email address 2:
Student email address:
__________________________________________________________________
T-SHIRT SIZE FOR STUDENT: ____________ (Small, Medium, Large, XL, XXL)
My information is correct: ________________________________ Date: ____________________
(Parent Signature Please)
Mt. Diablo Unified School District
HIGH SCHOOL FIELD TRIP PERMISION SLIP
Marching Band and Auxiliary
Bus Transportation
2015-2016
Participant (Student full name):___________________________________
School Site: Concord HS
Destination: Antioch Fair Grounds 8/10-8/12/15; Delta BR 9/26-15; Santa Cruz 10/17/15;
Lodi, CA
Event/Activity: Antioch Fair Grounds; Antioch High School; Santa Cruz Band Review;
Loci Grape Bowl Band Review
Instructional Objective: ___Band Review and Fund Raising
Rationale (be specific):__Music Festival____________________________________________________
Method of Evaluation (related to standards):____Assessment__________________________________
Trip coordinator/Supervisor: __Gary Coartney_ Class/Group Attending: Marching Band and Auxiliary
Call time: TBA______ Departing from: _School____ Approximate return time: _TBA
Method of Transportation: __Bus Transportation__________________________________________
Health & Emergency Information
Student’s specific medical needs, if any: ________________________________________________________
Medical provider: __________________________________ Telephone number: (____) ______-___________
Emergency Parent/guardian Contact: ___________________________________________________________
Cell Number: (____) ____-_______ Home Number: (____) ____-_______Work Number: (____) ____-______
Alternate Parent/Guardian Contact: _____________________________________________________________
Cell Number: (____) ____-_______ Home Number: (____) ____-_______Work Number: (____) ____-______
AUTHORIZATION TO TREAT MINORS: in the event that I cannot be reached in an emergency, I hereby give my permission to call 911
and/or to contact a medical facility or physician selected by the school staff to secure proper treatment for my child and that I will
be responsible for said expenses.
Prescription or over-the-counter medication: I certify that I have on file in the school a current form stating all medications
that my child must take.
I HAVE READ AND HERBY CERTIFY THAT THE ABOVE-LISTED INFORMATION IS CORRECT TO THE BEST OF MY
KNOWLEDGE. I FURTHER AGREE TO THE TERMS AND CONDITIONS LISTED ON THE REVERSE SIDE OF THIS
PERMISSION SLIP.
Parent/guardian signature: ____________________________________________________________________
Parent/guardian name (please print):____________________________________________________________
Mt. Diablo Unified School District
HIGH SCHOOL FIELD TRIP PERMISION SLIP, 2015-2016
Participant (Student full name):___________________________________
School Site: Concord HS
Destination: Antioch Fairgrounds, Antioch - Marching Band and Auxiliary Students
Event/Activity: MB-AX Overnight Retreat, August 10-12, 2015
Instructional Objective: ___Team Building and Performance Development for Academic Year
Rationale (be specific):__Performance Preparation_____________________________________________
Method of Evaluation (related to standards):____Assessment__________________________________
Trip coordinator/Supervisor: Gary Coartney_Class/Group Attending: Instrumental Music Program Students
Call time: 6:00am 8/10/15 Departing from: CHS
Approximate return time: _8/12/15 at 3:00pm to CHS
Method of Transportation: _Bus Transportation
Health & Emergency Information
Student’s specific medical needs, if any: ________________________________________________________
Medical provider: __________________________________ Telephone number: (____) ______-___________
Emergency Parent/guardian Contact: ___________________________________________________________
Cell Number: (____) ____-_______ Home Number: (____) ____-_______Work Number: (____) ____-______
Alternate Parent/Guardian Contact: _____________________________________________________________
Cell Number: (____) ____-_______ Home Number: (____) ____-_______Work Number: (____) ____-______
AUTHORIZATION TO TREAT MINORS: in the event that I cannot be reached in an emergency, I hereby give my permission to call 911
and/or to contact a medical facility or physician selected by the school staff to secure proper treatment for my child and that I will
be responsible for said expenses.
Prescription or over-the-counter medication: I certify that I have on file in the school a current form stating all medications
that my child must take.
I HAVE READ AND HERBY CERTIFY THAT THE ABOVE-LISTED INFORMATION IS CORRECT TO THE BEST OF MY
KNOWLEDGE. I FURTHER AGREE TO THE TERMS AND CONDITIONS LISTED ON THE REVERSE SIDE OF THIS
PERMISSION SLIP.
Parent/guardian signature: ____________________________________________________________________
Parent/guardian name (please print):____________________________________________________________
Students are responsible for all missing work. He or she must take the initiative in obtaining missing assignments and submitting complete assignments. Although teachers will, of course,
make every effort to assist students who are absent, they cannot deliver individual lectures or demonstrations, instruction or labs to accommodate absenteeism. Grades and class
attendance are often directly proportional.
Student Acknowledgement: _________________________________________________
Mt. Diablo Unified School District
HIGH SCHOOL FIELD TRIP PERMISION SLIP
Marching Band and Auxiliary
Private Transportation
2015-2016
Participant (Student full name):___________________________________
School Site: Concord HS
Destination: Walnut Creek (Twilight) 9/19/14; Concord Neighborhoods 10/4/15;
Event/Activity: Walnut Festival; Concord March-A-Thon
Instructional Objective: ___Band Review and Fund Raising
Rationale (be specific):__Music Festival____________________________________________________
Method of Evaluation (related to standards):____Assessment__________________________________
Trip coordinator/Supervisor: __Gary Coartney_ Class/Group Attending: Marching Band and Auxiliary
Call time: TBA______ Departing from: _School____ Approximate return time: _TBA
Method of Transportation: __Private Transportation__________________________________________
Health & Emergency Information
Student’s specific medical needs, if any: ________________________________________________________
Medical provider: __________________________________ Telephone number: (____) ______-___________
Emergency Parent/guardian Contact: ___________________________________________________________
Cell Number: (____) ____-_______ Home Number: (____) ____-_______Work Number: (____) ____-______
Alternate Parent/Guardian Contact: _____________________________________________________________
Cell Number: (____) ____-_______ Home Number: (____) ____-_______Work Number: (____) ____-______
AUTHORIZATION TO TREAT MINORS: in the event that I cannot be reached in an emergency, I hereby give my permission to call 911
and/or to contact a medical facility or physician selected by the school staff to secure proper treatment for my child and that I will
be responsible for said expenses.
Prescription or over-the-counter medication: I certify that I have on file in the school a current form stating all medications
that my child must take.
I HAVE READ AND HERBY CERTIFY THAT THE ABOVE-LISTED INFORMATION IS CORRECT TO THE BEST OF MY
KNOWLEDGE. I FURTHER AGREE TO THE TERMS AND CONDITIONS LISTED ON THE REVERSE SIDE OF THIS
PERMISSION SLIP.
Parent/guardian signature: ____________________________________________________________________
Parent/guardian name (please print):____________________________________________________________