Camp
Sunshine
Manual
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TABLE OF CONTENTS
Camp Sunshine
Camp History
Camp Philosophy
Mission Statement
Camp Goals
Staff
General Expectations for Camp Sunshine Volunteers
A Counselor’s Specific Responsibilities
Behaviors That Demonstrate Care and Respect For Campers
Guideline for Camper Safety
Camp Activities
Daily Schedule
Camp Themes
Cabin Mentor
Evening Cabin Coverage
Counselor In Training (CIT)
First Few Responsibilities at Camp Sunshine for Counselors
Policies
Behavior Management Policy
Child/Adult Protection Laws Plan
Camper Policies
Camper Release Plan
Camp Sunshine Policies
Camp Notebooks
Food Service Policy
Hand Washing
Surveys: Camper, Parent/Guardian/Caretaker, Counselor, Program-Support Staff
Job Descriptions
Executive Director
Project Manager/Administrative Assistant
Recruiter
Camp Nurse
Arts & Craft Director
Recreation Director
Waterfront Coordinator
Chaplain
Musical Director
Music Leader/Coordinator
Videographer
PAL
Sound Engineer
Photographer
Band Member/Musician
Staff Training Outline
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Camp History
Camp Sunshine was established in 1983 at the request of parents who wanted their children with special
needs to have the same opportunity to experience summer camp as other children and young adults. The late
Marcy Vanderwel planned and implemented the original Camp Sunshine program at Geneva Camp and
Conference Center that provided a one-to-one ratio between campers and counselors.
There were twenty-three campers in the first year of operation. That year, the staff consisted of two nurses, a
chaplain, a musician, and an arts and craft director. Camp counselors included college students, high school
students, and others recruited from the community. Since Marcy was teaching at Hope College in Holland,
Michigan, she was able to develop a program that offered college credit for camp counselors from Hope who
completed the experience and wrote a paper describing it–a collaboration that is still in place.
The demand for this type of camping experience was tremendous, and Camp Sunshine began to grow
immediately. By 1989, Camp Sunshine began offering two five-day sessions in order to accommodate all of
the campers who wanted to attend.
In October 1998, Marcy passed the torch to Cindy Terlouw, the current executive director. Camp Sunshine
was incorporated as a non-profit 501(c)3, and a Board of Directors was established to govern the
organization. In the year 2000, Camp Sunshine relocated to Camp Blodgett, located along the Lake Michigan
shoreline in West Olive, Michigan. Since that time, Camp Sunshine has offered two four-day sessions.
In 2012 the Board of Directors adopted a strategic plan to lay the groundwork for growth and long-term
sustainability. A major focus of the plan was expansion, and the board commissioned a feasibility study in
early 2013 to research growth options. Due to calendar limitations at Camp Blodgett, it was necessary to find
another facility to host additional sessions of camp. After considering more than thirty locations in west
Michigan, Camp Sunshine agreed to partner with Camp Henry in Newaygo to offer two additional sessions.
In 2014 Camp Sunshine began offering four sessions–two at Camp Blodgett and two at Camp Henry.
The Camp Sunshine program staff plans and implements a creative, innovative camp every summer. The oneto-one relationship between camper and counselor continues to be the most essential component for the
success of the program. Current program staff includes a team of musicians, chaplain, recreation directors,
arts & crafts director, nurses, on-call physician, technology coordinator, education coordinator, recruiter, and
the executive director.
Each year features a different theme such as Camp Sunshine Goes Green, Super Hero, and I am an Artist.
Food, activities, arts & crafts, spiritual lessons, music and recreation are all based on that year’s theme.
Programming includes opportunities for education, leadership and practicing communication skills. Each day
includes activities that promote health and physical fitness. Music plays a prominent role at camp with
campers singing together every morning, afternoon, and evening. To honor our founder Marcy Vanderwel,
there is a special event at camp each summer such as a petting zoo, elephant rides or African drumming. The
finale of camp is the talent show that showcases the wonderful spirit and talents of our campers.
While we have roots in the Christian tradition, we are inclusive and welcoming to people of all faith traditions
or no faith tradition. There is an open spirit about Camp Sunshine that is transformative for every person who
attends–campers, counselors, and volunteers. We promote through words and actions an atmosphere that
honors all people with total acceptance and unconditional love. In every session of camp, we recognize the
sacredness of being part of a community where everyone is loved and accepted “just the way they are.”
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Camp Sunshine Philosophy
All people are God’s children. Each and every person is special. At Camp Sunshine, we promote through
words and actions an atmosphere that honors individuals with developmental disabilities. We seek to learn
from each other in order to develop a caring community that values each other’s uniqueness. Through new
friends, exciting activities, spiritual lessons, and good times, Camp Sunshine offers an opportunity to
experience life in a way that will benefit the greater good of all people.
Camp Sunshine Mission Statement
The mission of Camp Sunshine is to provide a camping experience for individuals with developmental
disabilities in an inclusive environment that embraces their recreational, emotional, physical, spiritual, and
relational needs.
Camp Sunshine Goals
1. To provide each camper with a unique exciting, supportive camping experience.
2. To express intentionally through both words and actions that each camper is special and of high value.
3. To provide a caring, inclusive environment that encourages unconditional love and acceptance for all.
4. To offer an educational experience based on annual theme.
5. To offer a camping experience that fosters spiritual enrichment.
6. To build friendships with “special friends”
7. To offer a time when each camper can demonstrate a talent to the entire camp.
8. To accentuate the giftedness of each camper.
9. To offer a technology program to non-verbal campers, which will enable them to more fully participate.
10. To develop a camp community that values working together for the good of the world.
11. To offer premium respite for campers’ family
General Expectations for Camp Sunshine Volunteers
Program Staff and Counselors:
1. To give fully of their time, talents, and energies in the carrying out of responsibilities as staff members
2. To give of themselves to the campers
3. To live by the rules and expectations of Camp Sunshine
4. To live in a supportive relationship with all staff
5. To be a positive role model. To evolve within
6. To create a safe atmosphere where problem solving can be most effective
7. To enable each staff to grow spiritually and express that growth freely and unconditionally
8. To intentionally seek making the Camp Sunshine program more effective
Program Staff Responsibilities:
1. Supervision of their particular area
2. Coordination of schedules with other program staff
3. Enforce camp policies
4. Encourage counselors and campers
5. Work closely with director and Focus Team Coordinator in all aspects of the program
6. Attend daily staff meetings
7. Respond to difficult disciplinary problems
8. Attend annual retreat. Attend summer planning and all evaluation meetings
9. Report to director any unusual concerns regarding camper/counselor welfare
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Counselor Responsibilities:
1. Attend orientation
2. Volunteer approximately 70+ hours per session
3. Give one-on-one attention to an individual with developmental disability
4. Provide general care in areas such as grooming, bathroom needs, assistance while eating, assisting in
recreation and arts and crafts
5. Focus on the holistic nature of the camper including emotional, relational, and spiritual needs
Counselor’s Specific Responsibilities
1. Remain with camper at all times
2. Guide activity participation
a. orient new camper to program
b. encourage campers to try new things
c. model enthusiastic participation of all activities
d. sign up camper for Talent Show
3. Protect health of camper
a. offer proper amounts of food and water
b. get adequate rest
c. watch for symptoms of illness
d. monitor camper hygiene, choice of clothing, sunscreen
e. prevent possible injuries
f. be aware of campers MEDICAL needs
4. Care of camper’s belongings
a. accurately use camper inventory on both first and last days
b. separate soiled from clean clothing. Locate lost articles
5. Follow the policies of the Camp Sunshine Manual
Behaviors That Demonstrate Care and Respect For Campers
Counselors can show campers they care by:

greeting camper by name the first day and placing nametag on the camper

remembering personal details about the camper

getting on the campers eye level when speaking to them

showing affection through hand holding, sharing smiles, high fives, gentle hugs, etc.

speaking in a friendly, positive, respectful way

supporting and encourage camper’s relationships with other campers and staff

keeping camper informed of the day’s activities and what the camper can look forward to

promoting independence and self-reliance through CHOICES, and appropriate environment, and a
balance of active and quiet activity

encourage camper to express feelings in an appropriate way

providing comfort and reassurance when a camper is upset or fearful

being patient with the camper’s limitation

sharing each camper’s accomplishments and focusing on the positive

sharing the counselor’s life experiences with the camper (ex: favorite sport, family life, restaurants,
vacations, etc.)

praying with and for the camper, sharing faith stories and experiences

communicating expectations clearly and consistently
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Guidelines for Camper Safety
Guidelines for the discipline of camper
I understand and accept the following:

counselors may, under no circumstances hit a camper

counselors may not use derogatory language

counselors who encounter a difficult camper will seek the assistance from a program staff.

counselors must strive to “respond” as a opposed to “react” to discipline
Guidelines for Camper-Counselor Contact
I understand and accept the following when touching campers:

never against a camper’s will

never against a camper’s discomfort, whether spoken or unspoken

always in the company of other people

never in a place on a camper’s body that is normally covered by a bathing suit
State Laws Pertaining to Child Abuse
I am aware of the following:

purpose of the law

definition of a mandated reporter

clarification that a report is based on suspicion of abuse, not proven abuse

summary of the procedures (information requested)

penalty for not reporting
Camp Activities
Music
Music is one of the main components of our camp program that is led by staff musicians. However, the
campers often assist in leading the songs. Their uninhibited nature is contagious, so have fun. Campers
appreciate your enthusiastic participation. At the end of each session, each camper and counselor will receive
a CD that includes all the music. Campers often listen to the CD every day during the following year.
Recreation
Teamwork, fitness, and competition are all part of the camping program. Each camper participates in the
“Olympic Games” and receives an award. Also, many gross motor activities are encouraged at Camp
Sunshine. Have fun participating in our recreational activities.
Arts & Crafts
Campers look forward to making a variety of things and then taking them home. Every day, the camper will
have a new craft to make. All the crafts will be placed in a personalized grocery bag. Please remember to
encourage your camper to make the entire craft. This time is not about perfection, but about pride in personal
performance. The role is to support and encourage the camper during this time.
Lessons & Reflection
Every morning, the entire camp meets for an hour as a group for lessons which is led by our spiritual director.
It is a time to experience God in a variety of interactive ways. The campers look forward to participating in
role-plays, skits, etc. Sometimes there will be a time given to read together. If your camper cannot read,
please do so for her/him. At the end of each day, we meet again as a group and reflect on our day. Don’t be
surprised when something rather mysterious happens to you personally.
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Campfire
Once a session, we offer a campfire. We roast smores and do some singing. This is a great time, but be safe!
Special Programs
Throughout the entire session, there will be special programs offered. You will learn about them at the
nightly staff meeting. These are often programs that our campers do not experience in their home setting. Be
attentive to your campers’ reactions. Share their joy!
Talent Show
It is a Camp Sunshine tradition that on the final night of each session we hold a talent show. Every camper
performs either individually or in a group. The camper might want you to be part of the performance. Free
yourself up to really enjoy this! It is the highlight of the week for your camper. The recreation directors and
musicians lead this night’s entertainment.
iPad Program
Campers who are non-verbal and hearing impaired often do not fully experience the camp program. These
campers are offered an iPad program specifically designed for their unique needs.
Educational Focus
Each year there is an educational focus based on the annual theme.
Daily Schedule
8:30/9:00
9:00/9:30
10:00/10:30 – 12:00/12:30
12:00/12:30
1:00/1:30
1:30/2:00-2:30/3:00
2:30/3:00-5:30/6:00
5:30/6:00
7:00/7:30
8:30/8:45
9:00/9:30
9:30/10:00
9:45/10:15
Breakfast
Lessons
Recreation and Arts and Crafts
Lunch
Singing
Rest
Afternoon activities
Dinner
Group activity
Snack
Lessons
Bed
Staff Meeting
Camp Themes
Every year, the program staff chooses a theme. The theme is creatively woven into all aspects of the
program, including arts and crafts, recreations, music, lessons, and reflection.
Past Themes include:
1. Holidays
2. Random Acts of Kindness
3. Seasons
4. Carnival 2000
5.
6.
7.
8.
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Camp Sunshine Goes Green
I am a Hero
The Artist in Me
Farm Fest
Cabin Mentor
In order to keep Camp Sunshine a vital program, continual monitoring of all aspects of the program must be
done. An effective way is to have each cabin monitor actively attend the needs of her/his cabin. A mentor
must be at least 18 years of age and have prior Camp Sunshine experience.
1. Things to watch for:
a. Care of the campers
b. Counselors sharing an even level of responsibility in the cabins
c. Counselor’s concerns or anxieties
2. Meet as a group on day 1 during singing time. Ask someone to cover your camper.
3. In case of illness throughout the night:
a. Cabin mentor stays with the camper as counselor gets nurse
4. Please come to the camp director with any concerns that you would have. You have been chosen
specifically because of your gifts and your experience.
Evening Cabin Coverage
Requirements: 6-8 people: 3-4 guys and 3-4 girls
Age: 18 or older
Times: arrive at Camp by 8:30pm and meet staff person in parking lot. Staff person will go over your cabin
assignment. You will be able to leave by midnight at the latest (possibly sooner, if a counselor is back in the
individual cabin to stay for evening).
Items to bring: bug spray, flashlight (bag chair and/or book optional)
Job: You are there for the safety of the campers. Some campers are here for the first time and bedtime can be
challenging for them. The counselor will get them ready for bed and settled. The cabin coverage volunteers
sit outside the cabin to ensure protection and a feeling of safety for all. Staff person will give further
instructions when she/he meets with the Cabin coverage volunteers at 8:30 pm each night.
Counselor In Training (CIT)
Counselors in Training (CIT) are often ages 16-18. They are paired with a full time counselor who has past
camp experience. For 23 hours, they care for and enjoy their camper and learn from the experienced
counselor. On the morning following their arrival, the CIT has 3 hours with the camper, completely alone
while the experienced counselor goes on break. Many people who are CIT's return the next year as full time
counselors. Upon leaving, CIT’s are asked to complete a brief survey.
Opening Morning Counselor Responsibilities
Get both your camper’s and your nametag and put them around your neck
Sit by cabins for breakfast meeting
Talk to your cabin mentor about expectations and procedures.
When you hear your name announced, come to the registration table. Your camper is at the
registration table. The nurses register each camper. When that process is completed you will meet
your camper and her/his parent/guardian/house parent. Immediately you welcome your camper to
camp and give her/him a nametag. Check to see if the camper’s parent/guardian has completed the
camper inventory form. If they have, you proceed to the t-shirt table. If they have not, you pick up an
inventory sheet that you will complete when you get to the cabin and then proceed to the t-shirt table.
After that, you take your camper (followed by the guardian/parent) with her/his stuff to the cabin.
You have already chosen the bunk. Make this an exciting time of where they will sleep and be at
camp.
5. Now have fun at all the stations.
1.
2.
3.
4.
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Behavior Management Policy
1.
2.
3.
4.
5.
Discuss camp rules with all campers.
Discuss the consequences of breaking any rule.
Be consistent in application: Enforce all rules at all times.
Apply the consequences of rule breaking in a uniform and consistent manner.
Help campers understand and develop positive alternative behaviors that are appropriate to replace the
unacceptable ones.
6. Use positive intervention methodologies. Use praise and affirmation.
a. Use reflective listening to understand and clarify the child's feelings.
"You're angry"
"It seems to me that you feel..."
b. Explore alternatives through brainstorming.
"What are some other things that you could do about this?" "If you're interested in
getting along better with your cabin mates, what are some other ways you could
react?
c. Assist the camper to choose a solution.
Help the child evaluate the various possibilities. "Which idea do you think is the best
one?"
7. Technique for dealing with inappropriate behaviors:
a. Identify the situation or behavior that is appropriate.
b. Explain limit or define function.
c. Present alternative behavior.
d. Repeat, if necessary. Example:
a. You are hitting someone.
b. People are not for hitting, people are for being nice to.
c. If you must hit, pound on the punching bag.
8. Acceptable consequences of rule breaking include:
a. Quiet time
b. Restriction from activity
c. Restriction to the campsite
d. Conference with the director
e. Conference with camper’s authorized person
f. Removal from camp
Note: Define acceptable consequences, specify under what conditions and circumstances
consequences are permitted, and identify who is allowed to administer specific consequences.
9. Keep the camp director informed of all disciplinary measures. Prepare an unusual incident report.
10. At no time is discipline to include:
a. Depriving a camper of sleep or food
b. Placing a camper alone without supervision
c. Subjecting a camper to hazing, ridicule, threat or corporal punishment
d. Subjecting a camper to excessive physical exercise or excessive restraint *
* If restraint is required to protect a camper from him or herself or to protect other campers from the camper, only staff
trained in the use of restraint may implement the restraint.


Periodic evaluation of program/staff/camper grouping should be conducted to insure that the camp
environment is not contributing to behavior problems.
Follow camp procedures explicitly. Do not freelance. At no time is a staff member to deviate from
this policy.
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Child/Adult Protection Laws Plan
The Child Protection Law, Act No. 238, Public Acts of 1975, as amended, being MCL §722.621 et seq. and
the Adult Protection Law, Act No. 280, Public Acts 1939, as amended, being MCL 400.11 to 400.11f and
400.14, will serve as the guideline for child/adult protection policies at Camp Sunshine.
A. Definitions
In accordance with MCL §722.621 of Michigan Law, the following definitions apply:
“Child” - means a person under 18 years of age.
“Child abuse” - means harm or threatened harm to a child’s health or welfare by a person responsible for the child’s health or welfare which occurs
through non-accidental physical or mental injury, sexual abuse, or maltreatment.
“Child neglect” - means harm to a child’s health or welfare by a person responsible for the child’s health or welfare which occurs through negligent
treatment, including the failure to provide adequate food, clothing, or medical care.
“Department” - means the Family Independent Agency, also known as Michigan Department of Human Services.
In accordance with MCL §400.11 of Michigan Law, the following definitions also apply
“Abuse” means harm or threatened harm to an adult's health or welfare caused by another person. Abuse includes, but is not limited to, nonaccidental
physical or mental injury, sexual abuse, or maltreatment.
“Adult in need of protective services” or “adult” means a vulnerable person not less than 18 years of age who is suspected of being or believed to be
abused, neglected, or exploited.
“Exploitation” means an action that involves the misuse of an adult's funds, property, or personal dignity by another person.
“Neglect” means harm to an adult's health or welfare caused by the inability of the adult to respond to a harmful situation or by the conduct of a person
who assumes responsibility for a significant aspect of the adult's health or welfare. Neglect includes the failure to provide adequate food, clothing, shelter,
or medical care. A person shall not be considered to be abused, neglected, or in need of emergency or protective services for the sole reason that the
person is receiving or relying upon treatment by spiritual means through prayer alone in accordance with the tenets and practices of a recognized church
or religious denomination, and this act shall not require any medical care or treatment in contravention of the stated or implied objection of that person.
“Vulnerable” means a condition in which an adult is unable to protect himself or herself from abuse, neglect, or exploitation because of a mental or
physical impairment or because of advanced age.
B. Staff Procedures:
1. Upon arrival of campers, health officer shall screen all campers as to their physical condition. Health
officer shall note any bruises, cuts, or marks on a camper’s body. If a camper has suspicious marks,
the camp director is to be notified.
2. The counselors shall also watch for any signs of abuse or neglect.
3. If abuse, neglect or exploitation is “suspected,” report observations to the camp director.
4. If a camper confides in anyone of having been abused, neglected or exploited, relate this information
to the camp director only. Do not tell any camper or other staff member.
5. If abuse, neglect or exploitation is alleged to have been caused by a current staff member, the alleged
perpetrator of the abuse, neglect or exploitation shall be separated from campers until the incident is
resolved, until the threat is removed, or as long as necessary as determined by the camp director for
the protection of the campers.
6. Camper’s records and application forms shall be kept confidential. No one shall have access to the
camp and camper files except as authorized by the camp director, such authorized persons shall
include the camp director, camp registrar, camp assistant director, health office, and authorized
government officials.
C. Reporting Procedures – Adult Protection:
1. The camp director or designated official who suspects or has reasonable cause to believe that an adult
has been abused, neglected, or exploited shall make immediately, by telephone or otherwise, an oral
report to the county department of human services (aka department of social services) of the county in
which the abuse, neglect, or exploitation is suspected of having or believed to have occurred. After
making the oral report, the reporting person may file a written report with the county department.
2. The written report shall contain the name of the camper and a description of the abuse, neglect or
exploitation. If possible, the report shall contain the names and addresses of the camper’s authorized
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person and other information that might establish the cause of abuse, neglect or exploitation and the
manner in which it occurred.
3. If the camper is injured, medical treatment will be given by the nearest hospital or clinic.
4. Reporting is handled through Central Intake where the alleged abuse, neglect or exploitation occurred:
a. The Abuse & Neglect - 24/7 Hotline Phone No. is (855) 444-3911
b. Contact the camp licensing consultant for a situation that occurred at camp.
i. Consultant’s Name is: Jarrah Burch
ii. The phone number is: 269-615-6200
iii. The camp State Licensing office phone number is: 517-335-6068
Program Manager: Linda Lee
D. Reporting Procedures – Child Protection:
1. The camp director or designated official who has reasonable cause to suspect child abuse or neglect
shall make immediately, by telephone or otherwise, an oral report, or cause an oral report to be made,
of the suspected child abuse or neglect to the county department of human services (aka family
independent agency).
2. Within 72 hours after making an oral report of suspected child abuse or neglect the camp director or
designated official shall file a written report shall be made to the department of human services.
3. The written report shall contain the name of the camper and a description of the abuse or neglect. If
possible, the report shall contain the names and addresses of the camper’s authorized person and other
information which might establish the cause of abuse or neglect and the manner in which it occurred.
4. If the camper is injured, medical treatment will be given by the nearest hospital or clinic.
5. Reporting is handled through Central Intake where the alleged abuse or neglect occurred:
a. The Abuse & Neglect - 24/7 Hotline Phone No. is (855) 444-3911
b. Contact the camp licensing consultant for a situation that occurred at camp.
iv. Consultant’s Name is: Jarrah Burch
v. The phone number is: 269-615-6200
vi. The camp State Licensing office phone number is: 517-335-6068
Program Manager: Linda Lee
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Camper Policies
Arrival
Registration begins at 9:00am for all sessions. All campers will check in their medications at registration,
meet their counselor, receive a t-shirt and proceed to their cabin with the counselor. If the inventory form is
not completed, that must be done immediately and given to a recreation director.
Departure
All campers depart at 11:00am for all sessions. Only authorized persons can sign out the camper with
supervision of the camp Director. Each counselor must remain with their Camper until they are in their car
with the person they are to be released to.
General Rules
 No money
 No smoking or vulgar language
 No going beyond the flags at the waterfront
 Remain with a counselor at all times
Lost and Found
On the last morning, counselors will make sure that campers do not leave any of their belongings behind.
Staff to Camper Ratio
 Daytime: At any one time, from 7am until 9pm, there will be one adult staff member for each 3
campers or a fraction there of on duty, on site. At mealtime, one adult staff member will sit at a table
of 3 campers.
 Nighttime: At any one time, from 9pm until 7am, there will be one adult staff member for every 6
campers, or a fraction there of on duty, on site.
Release of Campers
 On departure day, campers/counselors are to follow the departure procedures. Campers are to be
released only to the person designate on the medical release form. The designate person must go
through the departure procedure prior to the camper release.
 If a camper needs to be released early, the camper must present a note, signed by a parent or guardian,
stating the time the camper needs to be picked up and who will pick up the camper.
 If someone other than the person who signed the medical release wants to pick a camper up, the
person who signed the medical release must be contacted before the release can happen. All camper
release slips will stay with the health forms and be the responsibility of the camp Nurse (Release Log)
Camper Release Plan
1. All campers are to be released to an authorized person.
2. Authorized persons are to be directed to the main tent to sign their camper out. Release log shall
contain camper’s name, the date and time of release, and the authorized person’s signature. All
camper releases will be supervised by the Camp Director.
3. When a custodial parent requests that a camper not be signed out to a non-custodial parent, such
request must be in writing.
4. When a last minute change occurs in who will be picking up a camper, the new instructions are to be
double checked by the camp office staff. This may include a request to see a photo ID, a verification
phone contact, or a signature check.
5. Under no circumstances is a camper to be dropped off and left alone. Every effort shall be made to
contact the authorized person. If unsuccessful at contacting the authorized person, the camper is to be
returned to camp.
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Camp Sunshine Policies
The following policies and rules are in place to ensure that this camp program is carried out in a safe and
professional manner. In addition to responsibilities described in other sections of the staff manual, the
following policies should be observed:
Cell Phones
Cell phones are only allowed in the daytime to take pictures. Counselors; full attention must be on the
camper. Cell phones may be used in the evening after the evening staff meetings.
Substances
Under no circumstances are any illegal drugs allowed on campus. No illegal drinking. Smoking is only
allowed after a conversation with the director. The purpose of going to camp is to totally focus on the
experience. We ask that you give full attention to your camper and refrain from all activities that are not
healthy or helpful to this experience.
Medication
Any and all medication (prescription or non-prescription) for campers and counselors MUST be stored in the
locked cabinet in the infirmary. The nurses will distribute camper medication. Counselors are responsible to
get their own medication from Nurse.
24/7
A counselor may NEVER leave her or his camper alone!!! A counselor must remain with the camper at
all times!!! If a personal need arises such as using the restroom, the counselor must find another counselor to
be responsible for her or his camper. For any other circumstances, contact the camp director or recruiter.
Cabin Cleanliness
Counselors are responsible for the cleanliness of their own cabin. Any repairs or equipment needs can be
reported to the camp director. At the end of each session, the cabin counselors must sanitize all mattress and
sweep floors. The camp director, or someone appointed by the Director must inspect and approve the task
prior to any counselor leaving the camp.
Food
The camp food program is set up with regard to the minimum requirements of the 4 basic food groups. The
menus are planned to be appealing to the campers and prepared in quantities to satisfy everyone. Everyone
eats what the campers eat at mealtime. All meals are served family-style. After prayer, a designated
counselor brings the prepared food from the kitchen window to the table. After each table has food, campers
and counselors can feel free to come back for more if the first serving was not enough. A few campers may
be on a restricted diet. Counselors must be FULLY AWARE of these restrictions. After reading the medical
history form during Orientation, if the counselor has any dietary questions, see the camp nurse.
Many campers have a tendency to overeat. Counselors much monitor camper intake closely. Many problems
can be avoided with proper diet. At the close of each meal, a designated counselor will clean up the table
under the direction of the camp kitchen staff.
Soda
For dietary reasons, campers are not given soda. As a result, no soda is allowed during the day. Soda will be
available at evening staff meetings only.
Page 13 of 53
Lost and Found
Camp Sunshine is not responsible for any lost items. All lost and found items will be brought to a designated
place during camp. On the last day of camp, counselors are to go to the lost and found area to locate any
camper article. Items not claimed by the end of each session will be held for seven additional days. Items not
claimed after seven days will be donated to the camp or given to charity.
Parking
Except for the emergency vehicles, all cars are to be parked in the area designated by camp staff. At the start
of each session, counselors can drive into the main parking lot to unload their belongings. Immediately after
unloading, vehicles must be parked in the designated area and locked. Camp Sunshine is not responsible for
your belongings, so place them in a secure area.
Kitchen
Only authorized staff is allowed in the kitchen, coolers and freezers.
Pool/Beach
No life guard, No swimming. NEVER SWIM ALONE. There will be a head lifeguard and aquatic observers
on duty at all times. The waterfront policies will be strictly enforced.
Talent Show
On the last night, there is a talent show where each camper performs for the group. Often campers approach
this with total delight; however, sometimes there is fear and hesitation. It is the counselor’s job to make
certain that the camper actively participates in the talent show. If suggestions are needed, contact the
recreation directors.
Bell
A wake-up bell will be rung every morning; often campers get up early. Counselors must be prepared to
attend to their personal grooming needs while the campers are asleep.
Showers
One of the best times for campers to shower is after pool time. Campers come with a variety of personal care
abilities. Counselors must review the health form on the camper’s healthcare skills, but cannot solely depend
on this information. To prevent any accidents, CAMPERS MUST BE WATCHED CLOSELY by their
counselors. Also, counselors must monitor their camper’s hygiene, such as change of underwear, deodorant,
teeth brushing, etc.
Illness—Day or Night
In addition to the health service policy, these rules must be followed. There is always a nurse on call, at the
evening staff meeting; it will be announce who is on call for the evening. If a camper gets sick, the counselor
must wake the cabin mentor. The mentor will stay with the camper as the counselor gets the nurse on call. If
the counselor gets sick and is in need medical assistance, she or he must wake the mentor, and send the
mentor to get the camp nurse.
Page 14 of 53
Staff Meetings
All counselors are required to attend the nightly staff meetings. Each cabin mentor must wait until the cabin
coverage staff person arrives before coming to the meeting. Each cabin coverage person will be given a twoway radio. Upon the conclusion of the staff meeting, counselors may have free time until midnight. At
midnight, all counselors must be in their cabins. If a counselor, age 18 years or older returns to the cabin
before midnight, and remains for the evening, the cabin coverage staff person may leave. The cabin coverage
staff person has access to the two-way radio in the bathhouse to be used at any time.
Afternoon Cabin Coverage
During rest time, each cabin must be supervised by a counselor (age 18 years or older). This is to be done on
a rotation basis, organized by the cabin mentor. During this hour, the other cabin counselors may have free
time. Counselors must not be late returning to the cabin to get their camper up from naptime and read for the
next activity.
Game Room/Activity Area
There are several hands-on experiences in a designated area. Ask staff about these possibilities. Campers
enjoy these activities in addition to arts and crafts. Counselors are to be aware of these possible activities for
their campers.
Camp Notebooks
CAMPER ROSTER
Rule 117.1
CAMPER INFORMATION RECORD
Rule 117.2
CAMPER RELEASE LOG
Rule 117.3
CAMPER HEALTH HISTORY RECORD
Rule 127.2
STAFF MEMBER HEALTH HISTORY RECORD
Rule 125.1
Rule 125.2
HEALTH CARE AUTHORIZATION STATEMENT
Rule 127.1
FIRE DRILL LOG (Medical notebook)
Rule 149.5
MEDICAL LOG (kept in Nurses station)
Rule 127.6
Page 15 of 53
Food Service Policy
Camp serves a coed population of campers with developmental disabilities, aged 12 through 50. Program
consists of recreational activities, arts and crafts, water activities, etc. Program is conducted during the
summer months. Average temperature is 80 degrees F. and average humidity is 65%.
1. Camp will provide 3 meals and 2 snacks each day.
2. Meals will be served as follows:
Breakfast
8:30 am.
Lunch
12:00/12:30
Snack
2:30 pm
Dinner
5:30/6:00 pm
Snack
8:15/8:45 pm
3. Meals will be served family style. Snacks will be served informally.
4. One adult staff member for every three campers or a fraction thereof will sit at each camper table.
5. Special dietary problems will be handled under the direction of the camper’s authorized person
6. The registered nurse is responsible for checking that diet provided meets the needs of campers
7. All weekly menus will be kept on hand, at camp, for both sessions. Changes to the working menu are
to be recorded.
8. The head cook is responsible for assuring that the meals served meet the nutritional standards and are
appropriate for the camp group.
9. Camp menus are reviewed by the Camp Director.
Hand Washing
We provide hand-washing facilities which are readily accessible to all staff, or when provision for hand
washing facilities is not feasible, an appropriate antiseptic hand cleanser in conjunction with antiseptic
towelettes.
Staff washes hands or any other skin with soap and water, or flush mucous membranes with water
immediately or as soon as feasible following contact of such body areas with blood or other potentially
infectious materials.
Staff washes their hands immediately or as soon as feasible after removal of gloves or other personal
protective equipment. When antiseptic towelettes are used, hands must be washed with soap and water as
soon as feasible.
Page 16 of 53
Parent/Guardian/Caretaker Survey
Your comments are valuable to assuring that Camp Sunshine remains a vital program to persons with cognitive
impairments. Please complete this survey and return it to the address below.
1. Which session did your camper attend?
 June 29 – July 2
 July 3 – July 6
 August 4 – August 7
 August 8 – August 11
2. For how many years (including this one) has your camper attended Camp Sunshine?
3. Where does your camper live?
 Home
 Group home
 Other (please explain)
4. Why do you send your camper to this camp?
5. What does your camper seem to enjoy most about Camp Sunshine?
6. What story or quote from your camper might encourage others to attend or support Camp Sunshine?
7. My camper was physically able to participate in Camp Sunshine activities.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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
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8. Camp Sunshine offered opportunities for my camper to participate cognitively.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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
9. My camper was able to engage socially at Camp Sunshine.
Strongly disagree
Disagree
Neither
Agree
Strongly agree

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

10. There were opportunities for my camper to engage spiritually at Camp Sunshine.
Strongly disagree
Disagree
Neither
Agree
Strongly agree





11. My camper’s account of his/her experience at Camp Sunshine shows that s/he felt included and valued.
Strongly disagree
Disagree
Neither
Agree
Strongly agree



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12. I’m confident that my camper was treated with dignity and respect at Camp Sunshine.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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13. What changes would you like to see in Camp Sunshine programs?
14. Is there any additional or different communication, before, during or after camp, that could be more helpful to
you?
Page 17 of 53
15. Did your camper use an iPad at Camp? If so, please answer the following questions:
a. Did the iPad make the camp experience better? If so, how?
b. Had your camper ever used an iPad prior to camp?
c. Do you have any suggestions for improving our iPad programming?
16. Share, if possible, a meaningful experience that your camper had at Camp Sunshine.
Thank you for completing this survey and returning it to
Camp Sunshine
PMB 200
430 East 8th Street
Holland, MI 49423
Camper Survey
The best things about Camp Sunshine are:
The things I don’t like about Camp Sunshine are:
If Camper used iPad have them answer the following question:
What things did you do with the iPad?
Page 18 of 53
Counselor Survey
Thanks for your dedication and hard work this week. Camp Sunshine would not be possible without your willingness to
serve. Help us to continue to offer Camp Sunshine as a vital program with your candid answers to these questions. Note
that this survey is also available online both now and for later reflections; you’ll receive a link via email.
About you
Your age _______
Your gender
 Male
 Female
Number of years (including this one) you’ve been a Camp Sunshine volunteer ______
The school you’re attending (if applicable) __________________________________
How you heard about Camp Sunshine
What three things make Camp Sunshine a positive experience for you as a counselor?
1.
2.
3.
How has your experience at Camp Sunshine affected your spiritual life?
What could make your role at Camp Sunshine easier?
Every member of the staff works hard to provide a high-quality program. Please share any thoughts in the following
areas that would be valuable to our planning:
Recreation
Lessons and reflections
Music
Nursing
Large group events
Arts and crafts
Counselor Mentors
Given your observations of camp operations and experiences, to what extent do you agree with each of these
statements?
My camper was physically able to participate in Camp Sunshine activities.
Page 19 of 53
Strongly disagree
Disagree
Neither
Agree
Strongly agree





Camp Sunshine offered opportunities for my camper to participate cognitively.
Strongly disagree
Disagree
Neither
Agree
Strongly agree





My camper was able to engage socially at Camp Sunshine
Strongly disagree
Disagree
Neither
Agree
Strongly agree





There were opportunities for my camper to engage spiritually at Camp Sunshine
Strongly disagree
Disagree
Neither
Agree
Strongly agree





My camper appeared to feel included and valued.
Strongly disagree
Disagree
Neither
Agree
Strongly agree





As a counselor, I felt included as part of the Camp Sunshine team.
Strongly disagree
Disagree
Neither
Agree
Strongly agree

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
As a counselor, I felt that my contribution was valuable.
Strongly disagree
Disagree
Neither
Agree
Strongly agree

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As a counselor, I felt valued for who I am.
Strongly disagree
Disagree
Neither
Agree
Strongly agree

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What additional or different communications would you have found helpful before or during camp?
What suggestions do you have for locating and recruiting counselors for next year?
Any further comments or suggestions as Camp Sunshine plans its future?
If your schedule allows, do you plan to participate in Camp Sunshine again next year?
 Yes, at Camp Blodgett
 Yes, at Camp Henry
 Yes, at either location
 Yes, at both locations
 No
Providing your name is optional; it will be used only to contact you regarding your participation next year or your
suggestions for recruiting other counselors.__________________________
Thanks again for your hard work and dedication! If you have further thoughts to share as you reflect on your
experience, you can use the online version of this survey using the link emailed to you.
Page 20 of 53
Program/Support Staff Survey
Name _______________________
You folks are the BEST! Thank you for your dedication and hard work this week. Camp Sunshine would never be possible
without your willingness to serve. Please take a few minutes to answer the following questions. Your honest input will enable
Camp Sunshine to become a more vital program, in the future to individuals with cognitive impairment. Cindy
1.
What can be done to make your Camp Sunshine job easier?
2.
The entire program staff works very hard at providing a high quality program. After each area, please give any feedback
that would be valuable to the camp leadership.
Recreation
Lessons and Reflections:
Music:
Nursing:
Large Groups Events:
Arts and Crafts:
Counselor/Mentors:
Media/Technology:
Recruiting:
3.
The overall leadership of the Executive Director must continually improve. What specific feedback can you give that will
enable me to improve Camp Sunshine in the future?
4.
Effective communication is a primary quality of a successful camp. List specific ways that overall communication can
improve (both prior to camp and during camp).
5.
What changes would you like to see take place at Camp Sunshine in the next couple of years
6.
I am open to general comments and suggestions:
Page 21 of 53
Job Description for Executive Director
Brief description
Reporting to the Board of Directors, the executive director has overall strategic and operational accountability
for Camp Sunshine programs, staff and volunteers, and expansion, all as part of executing the Camp Sunshine
mission. S/he develops and maintains deep knowledge of the field, core programs, operations, and business
plans.
Tasks

Set the vision, standards, and programming for Camp Sunshine experiences at both Camp Blodgett
and Camp Henry (and other locations possible in the future); assure congruence with Camp
Sunshine’s mission and compliance with all legal requirements
 Develop relationships with academic programs at colleges and universities that will lead to partnering
and program possibilities and counselor and staff recruits
 Create and maintain relationships with major donors (especially individual and corporate), and act as
advocate and spokesperson in fundraising activities
 Investigate and develop new programs as opportunities arise
 Provide leadership for those who implement Camp Sunshine programs, including payroll staff,
contracted services, and volunteers
 Ensure effective systems to track progress and regularly evaluate program components so that
measured successes can be communicated to the board, funders, and other constituents
 Actively engage volunteers, board members, event committees, alumni, partnering organizations, and
funders
 Develop, maintain, and support a strong Board of Directors; serve as ex-officio member of each
committee; seek and build board involvement with and commitment to strategic direction
Qualifications and requirements
 Thorough commitment to the Camp Sunshine mission
 Proven leadership, coaching, and relationship management experience
 Educational and vocational experience in understanding and working with developmentally disabled
people
 Passion, idealism, integrity, positive attitude, mission-driven, and self-directed
Competencies
 Ability to coach staff and manage high-performance teams through influence
 Fundraising capabilities, with ability to engage a wide range of stakeholders and cultures
 Strong written and oral communication skills; a persuasive and passionate communicator
 Interpersonal and multidisciplinary project skills
 Action-oriented, entrepreneurial, adaptable
 Comfort with office technologies including word processing, email, spreadsheets, and online
communications
Lines of communication
The executive director reports directly to the Board of Directors and will have a close relationship, given the
size of the organization, with the board chair and executive committee. As the leader, the executive director is
the communications link from the board, strategic plan, and operational plans to all staff members.
Working conditions
This position is 80 percent of full-time equivalent annually; hour tracking and reporting required.
Page 22 of 53
Job Description for Project Manager/Administrative Assistant
Brief description
Provide administrative support primarily to the executive director. Provide administrative and clerical support
to other Camp Sunshine team members from time to time. Provide project management and logistical followthrough to facilitate camp operations and events. Prepares, distributes, receives, verifies, and records camper
and counselor registrations. S/he also manages the camper and counselor data for reporting for various needs
throughout the year.
Tasks
 Collect, open, analyze, and distribute to appropriate respondents correspondence, phone messages, and
emails. File and retrieve documents, records, and reports.
 Prepare and send donor thank yous for general donor, endowments, golf outing, etc.
 Make travel and meeting arrangements as required.
 Perform general office duties, such as ordering supplies and maintaining inventories of necessary
supplies and materials.
 Prepare reports, letters, and presentations using word processing and presentation software.
 Update website content and make electronic forms as needed.
 Manage schedules and project plans to assure coordination across the Camp Sunshine team.
 Arrange for services, supplies, facilities, or equipment (such as tent rentals, T-shirt purchases, office
supplies) within the scope assigned
 Manage the inventory and, through volunteers, staffing of product sales at camp sessions
 Attend staff meetings to record minutes or track assignments
 Update and produce application forms, confirmation letters, and surveys as required
 Receive, respond to, and refer communication via phone and email
 Plan and execute mailings of camper and counselor applications, including both bulk and special
targeted audiences
 Enter and confirm counselor and camper data in records.
 Send confirmation letters to campers and counselors
Qualifications and requirements
 High school diploma required; additional education preferred
 Highly developed attention to detail and follow-through
 Excellent communications skills, both written and oral
 Demonstrated skill in Word (including keying at least 50 wpm), Excel, and email clients required;
web content management, social media, Basecamp, texting, PowerPoint or comparable presentation
program, and photography and graphics programs preferred
 Embrace the Camp Sunshine mission
 Valid driver’s license and access to transportation
Competencies
 Dependability -- Job requires fulfilling obligations
 Flexibility in working with a variety of people - Cooperation -- Camp Sunshine is known for its loving support of individuals
 Concern for others -- We are a nonprofit engaged in a service
Lines of communication
This position reports directly to the Camp Sunshine executive director, although s/he will also be in direct
contact with peers on the team.
Working conditions
1,000 hours annually; hour tracking and reporting required. The pace of work varies throughout the year,
culminating with four sessions of camp in July and August, during which full-time attendance is preferred.
Page 23 of 53
Job Description for Recruiter
Brief description
The counselor recruiter focuses on building and maintaining relationships with counselors, from recruiting
through supervision at camp events and ongoing communication throughout the school year. The recruiter
will build on the strategic partnerships established by the executive director for college and graduate school
students; s/he will continue to use his network to recruit high school students as a secondary volunteer pool.
Tasks










Identify sources for counselors who will meet the criteria established
Design process for counselor applications; work with the administrative assistant and/or registrar to
implement
Develop and implement marketing plan for achieving visibility for call for counselor volunteers,
including contact with counselor alumni and the organizations to which they belong
Maintain close communication with executive director to be able to follow up on any foundational
work s/he has done with source organizations
Design, plan, and implement recruiting events at appropriate venues to engage potential volunteers
Maintain relationships with counselor alumni throughout the year via email, social media, and holiday
cards
Review counselor application materials to determine best fit with needs; assure that adequate roster is
identified by 14 days before session start
Communicate with accepted volunteers for each session to build understanding and commitment
Design and manage counselor orientation with executive direction at each camp session
Oversee counselor performance, both directly and through mentors, during camp sessions, monitoring
counselor attentiveness and engagement, troubleshooting, and coaching
Qualifications and requirements
 Thorough commitment to the Camp Sunshine mission
 Proven leadership, mentoring, and relationship management experience
Competencies
 Ability to work independently, working toward long-term goals
 Both strategic and tactical skills in developing targets for recruiting and then following through
 Clear and compelling communication, both written and oral
 Attention to detail
Lines of communication
The counselor recruiter works closely with the executive director, who identifies the scale of the need for
counselors and the desired qualifications. The executive director also establishes strategic relationships with
academic and nonprofit organizations, which the counselor recruiter follow up on specifically to seek
counselor volunteers. The recruiter also works closely with the administrative assistant and registrar to make
sure that the records and communications are thorough and timely.
Working conditions
This is estimated to require 200 hours (includes 40 hours each week camp is in session) throughout the year;
hour tracking and reporting required every month.
Page 24 of 53
Job Description for Camp Nurse
Duties:
 Obtains an accurate, holistic, complete physical history which is documented on applications
 Determines the quality, frequency and extent of assessment needed based on camper/staff condition
 Demonstrates the ability to analyze data collected and draw conclusions from it
 Maintains a medical log and keeps all medications in a locked place in the infirmary: Medications
locked in nurses’ station, key to be held by nurses
 Develops and maintains an individualized plan consistent with the camper/counselors other needs,
including managing all medications: Camper will be identified by name tag/verbal
 Demonstrates the ability to independently implement care through appropriate delegation
 Demonstrated the ability to perform technical skills
 Uses judgment in prioritizing care according to camper/counselor needs
 Evaluates and documents the effectiveness of care treatment and makes the necessary changes needed
 Assumes responsibility for maintaining personal knowledge and demonstrable skills of required safety
policies and procedures including, but not limited to fire, tornado, blizzard, as well as general safety
rules and regulations appropriate for campers/counselor – refer to Emergency Policy
 Completes incident for
 Keeps all release forms with medical history
 Night call – RN will be available to come to camper via walkie talkie. Counselor will come to get
nurse if necessary as Mentor stays with Camper
Qualifications:
 Licensed Registered Nurse
Education/Training
 Nursing Degree
Supervises:
 All campers and staff
Supervised By:
 Camp director
Job Description for Arts and Crafts Director
Duties:
 Brainstorm camp ideas with other staff and choose theme.
 Select crafts for every day of camp.
 Purchase and prepare all art materials. Instruct volunteers at the orientation meeting.
 Pack and store art materials and help out wherever needed.
Qualifications:
 Must be 18 years of age or older and have a deep love for the population
Education/Training:
 Teacher/paraprofessional/instructor of special needs children/adults
Supervises:
 Camp staff and campers assigned to the area
Supervised By:
 Camp Director
Page 25 of 53
Job Description for Recreation Director
Duties:
 Assists the director, as needed
 Meets approximately 5-10 times per year with the camp director/program staff
 Works with outside entertainment groups/agencies to book summer camp dates (usually beginning 5-6
months prior to the start of camp)
 Coordinates the camp calendar for two 4-day sessions of camp
 Types the camp schedule for the director, program staff, counselors, campers, and parents
 Makes a program staff booklet including all of the session activities
 Makes poster for promotional events and counselor recruiting
 Adapts recreational activities to meet the special needs of all campers
Qualifications:
 Ability to work well with the program staff, director and love for the population
 Prior exposure to the camp and staff and well organize
 Willingness to volunteer approximately 2-5 hours per week during the summer months
Education/Training:
 A special education background is helpful, but not required
Supervises:
 Camp staff and campers during activities
Supervised By:
 Camp director
Job Description for Waterfront Director
Duties:
 Responsible for coordinating all waterfront activities at Camp Blodgett.
 Maintain proper ratios in the pool and at waterfront of trained staff and aquatic observers.
 Responsible for opening, closing and enforcement of rules on the waterfront.
 Responsible to see that the buddy system is used and buddy checks are done in accordance with state
regulations whenever campers are swimming.
 Enforce all pool and waterfront rules.
 Test all campers for swimming ability at beginning of camp session.
 Report all equipment needs and damages to pool, waterfront, or equipment.
 Maintain beach and pool areas daily; i.e., raking sand, cleaning beach and pool deck, checking
chemical levels in the pool.
 Notify the Director of any incidents, injuries, or accidents that might demand parent notification.
Qualifications:
 At least 18 years of age.
Education/Training:
 Possess current WSI, advanced lifesaving and CPR certification.
Supervises:
 Campers and Counselors at the pool and waterfront.
Supervised By:
 Camp Director
Page 26 of 53
Job Description for Chaplain
Duties
 Responsible for the provision of spiritual experiences Campers, Counselors, and Staff
 Leading morning lessons and evening reflections
 Coordinator lessons and reflections with music staff
 Participate in evening staff meetings
 Assist in creating the spiritual aspects of the annual theme
Qualifications:
 10 years of Pastoral work
Education/Training:
 Masters of Divinity
Supervises:
 Camp Staff and Campers during the activities
Supervised By:
 Camp Director
Job Description for Musical Director
Duties:
 Responsibilities include all aspects of music designed to enhance the camp experience.
 This includes following
o The development of suitable repertoire for a variety of camp events and programs, including
but not limited to: sing-a-longs, vesper services, talent shows, dances, etc.
o The development of theme related music: teaching songs to counselors and campers, leading
songs, programming performance events, etc.
o Responsibilities also include planning and development of future programming.
o Attending planning meetings, orientations, or other events outside of the camp schedule to
facilitate programming needs.
Qualifications:
 Must have the ability to carry out the duties mentioned above.
Education/Training:
 Must have a musical background. Must be able to lead songs through use of voice, instruments, or
recorded music. Must be able to operate sound equipment/public address system.
Supervises:
 Camp staff and campers assigned to the activity throughout each day.
Supervised By:
 Camp Director
Page 27 of 53
Job Description for Music Leader/Coordinator
Responsibilities
 Preparation of song book before start of camp including choosing any new theme-related songs
 Recruit and meet with band before camp to practice music, especially any new songs
 Maintaining a selection of songs with lyrics and ideas in accordance with the mission statement of
Camp Sunshine
 Arrive at camp early to determine best locations and equipment scenarios for the start of camp
 Share/teach 2-3 songs at orientation
 Hand out and explain songbooks at orientation
 Establish song lists before all planned singing times (coordinate with Spiritual Director when possible)
 Responsible for group singing after each meal, during lessons and reflections, and flexible basis as
required by the program.
 Be available as needed to play for/ sing with campers during the talent show
 Work closely with sound engineer(s) to communicate and clarify needs and timelines
 Work with sound engineer to coordinate the recording of live singing for the camp CD
 Stay in communication with staff to see if there are other music related needs throughout the session.
 Delegate above responsibilities as necessary
Skills

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
Comfortable with, confident with, and experience in leading songs with a large group
Strong vocal ability
Ability to play an instrument or to recruit someone who can
Familiarity with sound equipment (preferred)
Flexibility
Openness to unique camper and counselor contributions to music time (singers, players of
instruments)
Ability to interact positively with campers, staff, and counselors
An energetic spirit and great attitude
Camp Needs to Provide
 All sound equipment (microphones, mic stands, music stands, soundboards, mic cables, speakers with
cables, speaker stands, extension cords).
 Musicians will use their own music for song leading, but Camp Sunshine may provide some auxiliary
instruments when possible.
Page 28 of 53
Job Description for Videographer
Responsibilities
 Gather footage of ALL activities
 Record talent show in its entirety
 LipDub
 Record footage for LipDub (if applicable)
 Be prepared with lyrics for LipDub, mark off words that have been captured
 Plan and execute interesting settings and shots for the LipDub video
 Get campers and counselors excited to star in a music video
 Give campers the opportunity to “solo” in the Lip Dub, this may include lines or just dancing
Make sure cameras are always charged enough for you to use
Load all footage into appropriate folders on the external hard drive each day so you or someone else can edit
footage at a later date
Keep all video equipment safe and in working order
Stay in communication with staff to see if there are other video related needs throughout the session.
Be available to assist sound engineer if necessary
Skills
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Steady hand for recording footage
Ability to interact positively with campers and counselors
Knowledge of video equipment and software necessary to store it on an external hard drive
A great attitude and energetic spirit
Camp Needs to Provide
 Video cameras with adequate data storage, battery life, and image quality
 Chargers
 Tripods
 Computer with which to transfer footage
 Hard Drive
In An Ideal World
 The videographer will also be the person who edits the video and LipDub. Some of this work MAY be
able to take place during the camp sessions.
Job Description for PALS (Professional Alumni Leaders)
Responsibilities
 Support camper/ counselor pairs in assigned cabin
 Assist with evening cabin coverage
 Participate in the camp program by assisting program staff
 Be a friend to all campers
 Maintain the camp traditions of inclusion, safety, respect and everyone belongs
 Meet the needs that arise while at camp
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Job Description for Sound Engineer
Responsibilities
 Set up sound systems at Big Top and in the Dining Hall/Deck
 Help musicians get their instruments working and space set up each time there is singing
 Make sure chaplain/staff/speakers/presenters have all needs met as far as sound and music are
concerned (be alert to staff who need to be heard at any moment)
 Monitor sound levels and balance during ALL times that the sound system is being used
 Prepare appropriate playlist to use whenever there is “dead” time and a group is gathered (like before
meals or under the big top during free time if there is no bingo)
 Troubleshoot any issues that occur with sound
 Keep all sound equipment protected (in the evenings and in case of inclement weather), and in
working order (i.e., batteries in microphones, etc)
 Move any sound equipment from deck to big top or vice versa when necessary
 Look ahead on the schedule to anticipate what the sound related needs will be before they occur
 Work with Activities Coordinators to prepare a playlist for the talent show (songs can be purchased on
iTunes if necessary) even if an act says it does not require music, have some upbeat or appropriate
background music available just in case.
 Set up Stage area under big top for talent show well in advance
 Run all sound, including playlist, during talent show. Be aware of when an act has gone on long
enough and fade out music. You can check with activities coordinators (who will be near you on the
stage) for this if you are unsure
 Record all deck singing on days 1 & 2 (using GarageBand or other software you are familiar with)
 Coordinate with chaplain and music team to decide which songs should be on the CD (6-8 songs).
 “Studio” record songs with music team (using GarageBand or other software you are familiar with)
 Edit out other songs from what was recorded on days 1 & 2
 Record Camper “Hi My Name Is” during free time on day 1 and edit into a few tracks
 Record Staff “Hellos” for CD (preferably on day 1)
 Create and Duplicate CD before the morning of Day 4
 Attend evening counselor meetings to run sound board
 Tear down and carefully store or return all sound equipment at the end of camp.
Skills








Thorough working knowledge of all sound equipment
Sound related trouble shooting
Courage to take control of situations in which there are sound problems
Experience and comfort running a soundboard, balancing, and mixing sound
Editing sound files on a computer
Ability to create a duplicate a CD
Ability to interact positively with campers, staff, and counselors
A calm spirit, resourceful mind, and great attitude
Camp Needs to Provide
 2 soundboards with speakers, microphones, batteries and all necessary connecting wires and cords
 A dedicated computer with software for storing, recording, and editing sound files
 CDs and cases
 Duplication Machine (new one if possible)
 Reliable Internet Connection
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Job Description for Photographer
Responsibilities
 Take cabin pictures after lunch on day 1
 Take Camper/Counselor pictures – free time on Day 1 – keep track of file numbers using a
camper/counselor list
 Edit and crop camper/counselor pictures on Day 1
 Arrange for two copies of each camper counselor picture to be printed by the end of day 2 (4x6)
 Take staff and support staff pictures
 Create yearbook (or work with outside people to help get yearbook created) and have it ready to hand
out by the morning of Day 4
 Take candid shots of all activities throughout the week
 Edit good (diverse) shots and save them on the external hard drive
 Choose photos that should go on the website and save them in a separate folder on the hard drive.
 Stay in communication with staff to see if there are other photography related needs throughout the
session.
 Be aware of the schedule so you can anticipate great photo ops
 Be available to assist sound engineer if necessary
Skills




Ability to capture clear and steady pictures
Ability to use computer software to crop, edit, share, and save photos
Ability to interact positively with campers, staff, and counselors
An energetic spirit and great attitude
Camp Needs to Provide
 Decent camera with adequate storage and battery life
 Charger or extra batteries
 Dedicated computer for editing and storing photos
 External Hard Drive
 Flash Drive
 Reliable Internet Connection
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Job Description for Band Members/Musicians
Responsibilities
 Meet with music coordinator before camp to practice music, especially any new songs
 Be set up, tuned up, and prepared for each planned singing session at least 5 minutes ahead of time
 Sing/play with music coordinator after each meal, during lessons and reflections, and on a flexible
basis as required by the program
 Be available as needed to play for/sing with campers during the talent show
 Interact with campers and program activities whenever possible
Skills






Musical ability
Flexibility
Personal responsibility for instrument (no roadies available)
Openness to unique camper and counselor participation in music time
Ability to interact positively with campers, staff, and counselors
An energetic spirit and great attitude
Camp Needs to Provide
 A place to stay
 Meals
Staff Training Outline
Weeks of Camp ______
Hours of Training ______
Pre-Camp Training
1. Camp Philosophy & Objectives
2. Camper Development & Behavior Management
3. Camp Policies & Procedures & Licensing Requirements
4. Medical Issues including First Aid, CPR, etc.
5. Basic Water Safety (aquatic observer training, minimum 4 hours)
In-Service Training
1. Staff Meeting every night of each full day session
2. Program staff meeting at least one morning meeting (prior to breakfast) during each session
3. Drills of All Emergency Procedures
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Camp
Henry
Page 33 of 53
TABLE OF CONTENTS
Staff
Program Staff Roster for Camp Henry
Policies
Emergency Assistance Plan
Evacuation Plan
Emergency Procedures
Aquatic Emergency Plans
Page 34 of 53
PROGRAM STAFF ROSTER FOR CAMP HENRY
NAME (last, first)
JOB TITLE(s)
1. Ammeraal, Doug
2. Ammeraal, Roxie
3. Bush, Miriam
4. Bander, Jennie
5. Bosma, Heather
6. Bush, Katie
7. Bush, Mark
8. Doupe, MJ
9. Freiburger, Lindsey
10. Graeser, Amber
11. Graeser, Paul
12. Hayward, Tom
13. Kamps, Kaley
14. McFadden, Linda
15. Niewiek, Tracy
16. Rohlman, Mike
17. Roschek, Liz
18. Sommavilla, Katie
19. Southwell, Shelly
20. Terlouw, Cindy
21. Thompson, Brianna
22. Versuput, Betsi
Recruiter
Volunteer Coordinator
Spiritual Directory
Nurse
Nurse
Music/Tech
Musician
Nurse
Education Coordinator
Nurse
Nurse
Marketing
Nurse
Project Manager/Administrative Assistant
Arts & Crafts Director
Facility Coordinator
Nurse
Recreation Director
Food Coordinator
Executive Director
Recreation Director
Arts & Crafts Director
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EMERGENCY ASSISTANCE PLAN
Procedures:
1.
Contact nearest official and ask for assistance in locating camper(s).
Ottawa County Sheriff
911
State Police
911
NOCH/Ambulance
842-3600
AMR
392-7064
Fire
911
2.
Alert area emergency services that their service may be needed:
NOCH
842-3600
HCH
394-3202 ER
ZCH
772-4644
Nurse Wise
888-331-4141
3.
If local official is unable to locate within 2 hours, contact the State Police and the Coast Guard Rescue
teams.
4.
Two hours after Step three is implemented, all authorized persons of campers are to be contacted.
5.
Send a camp coordinator to the area where the camper was supposed to be and begin a backtracking
procedure.
EVACUATION PLAN
BUILDING:
During in-service training all staff will become familiar with the location and use of fire extinguishing
equipment and also the proper exits from all buildings.
A fire drill will be scheduled when the entire camp is in the dining hall to be certain that an orderly and
efficient exit can be make.
1. At the sound of the fire alarm, campers will evacuate the buildings, using designated exits, to the
predetermined safe area.
2. At the safe area, staff will take a roll call and await further instruction
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EMERGENCY PROCEDURES
If an emergency arises in camp, each staff person must be aware of the situation surrounding the emergency
and be aware of his/her responsibilities related to it. Possible emergencies that can occur at camp are quite
varied – but we have guidelines for the most common emergencies. Reviewing these procedures and
becoming familiar with your roles in each situation will ensure that we are prepared and can execute
necessary steps in an organized and efficient matter.
Accidents or illness - In case of an accident, first aid should be administered by the counselor (if it is
necessary), and the counselor should send for the health director. The health director (summer) or Director on
Duty (DOD) is to be notified of all accidents. In case of illness, bring camper to the health center. If
necessary:
a. The health director or DOD will contact physician
b. The health director or DOD will contact parents
c. The camper will be transported to Gerber Hospital (212 S Sullivan Ave, Fremont, MI)
d. Important phone numbers:
i. Ambulance
911
ii. Fire Depart.
911
iii. State police
911
iv. County Sheriff
911
v. Gerber Hospital
231-924-3300.
vi. Poison Control
1-800-222-1222
vii. Westminster Presbyterian Church
616-456-1456
viii. Camp Henry
616-459-2267 or 231-652-6472
ix. Emergency Services Coordinator
231-689-7022 (Don Betts)
e. In all of these cases, an incident report will be filled out by the Health Director and co-signed
by the witnessing staff member or counselor.
Lost Camper – If you discover a camper is missing, quickly and calmly check the nearby area. It is often
helpful to check the restrooms, your cabin, and even the activity area you last left. If you are not able to
locate your missing camper, then leave your cabin group under adult supervision, and immediately report to
director or staff in the area that have two way radio. All types of support staff, such as AC’s, Program Staff
and Instructors, Food Service, Facilities, etc. and any extra staff will be used to implement the search.
Procedure - At the direction of the Director on Duty, staff will implement an organized search of camp,
communicating via radios and cell phones and will send cars to search surrounding roads of camp. If after
10 minutes a camper is still unaccounted for, the emergency signal will be given (continual ringing of the
camp bell). A continued systematic search of the camp will be made. If the camper has not been found
after 20 minutes, the police will be notified.
If a camper is missing from, or near, the waterfront, an LSD will be conducted as per policies outlined in
this manual.
Waterfront – In case of an emergency on the waterfront, the waterfront director / lifeguard is in charge and
responsible. All other staff members should take instructions from him/her (see waterfront policy). The air
horn will sound in the case of a LSD. For more information, please refer to the Waterfront Policy.
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In the situation that injury or illness is involved, the Health Director and Director on Duty will be notified by
cell phone or radio to assess the situation. All pertinent policies will be adhered to and all incidents will be
documented.
Severe Weather – Each year, we experience severe weather or severe weather forecasts. All staff should be
aware of the five "basement" area shelters. The shelters are located in the Camp Store, Millar Lodge, Millar
Center, the kitchen basement and the basement of the Blue House.
Normally, we would have ample notice of a severe weather warning via our "Weather Watch" or local
authorities. In the event of severe weather, please observe the following procedures:
1. Try to remain calm. Take your campers to your assigned shelter. Sit against the walls of the
shelter and try to keep the children calm and distracted until the all clear is sounded.
2. The Director on Duty will compile a team of staff to secure all areas, as well as to give the all
clear in the event of a warning or severe weather event.
3. If you are out of main camp, (i.e. horseback riding, or on an overnight) try to get into a valley
or depression, lie flat on the ground, face down. REMAIN CALM! Do not take shelter
beneath a tree. Endure the rain and return to camp as quickly as possible.
Tornado - Staff and counselors shall be alerted via radio and/or cell phone call in the event of a Tornado
WATCH. In the event of a Tornado WARNING, campers shall be moved into the designated basement areas.
In the event of a Tornado/Wind damage or injury, the State Police will be notified.
Area Assignments:
For Summer Camp:
a. Girls Village: Pickerel Lake Lodge, Kimball Lake Lodge
Blue staff house lowest level
b. Girls Village: Chippewa, Ottawa, Mohican
Kitchen basement
c. Girls Village: Apache, Kiowa
Millar Lodge basement
d. Boys Village: Zuni, Mohawk, Arapaho
Kitchen basement
e. Boys Village: Muskegon River Lodge, White River Lodge
Health Center
f. Frontier Cabins
Camp Store basement
g. Nicely Center, Arts and Crafts, B-field, High Adventure
Kitchen basement
h. If in DeVries Woods at Platform Tents with no warning:
Go North to the Ravine
Intruder/Visitor – With over 212 acres, our property may seem quite large and protected from outside
influences; nevertheless, we need to be aware that the entire property is actually quite accessible to anyone.
Some people may want to find out about our program --this is fine. But others may have no business being at
camp. It is the latter that concerns us for the safety and welfare for all our campers and staff.
Visitors - All visitors (including staff family & friends) must report to the main office to sign in and get a
Camp Sunshine nametag. This allows us to accurately document all persons at camp and ensure the safety of
our campers and staff. If you plan on inviting anyone to camp, please approve the visit with a Director as far
in advance as possible.
In any situation where you encounter suspicious activity or an individual that refuses to get a Camp
Sunshine nametag, notify a Director immediately. Do your best to take note of this person’s
appearance and actions as this may be helpful in later reports.
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If you see someone at camp that you do not know or recognize:
1. Ask politely, "May I help you?"
2. Please escort this person kindly to the main office to sign in and receive a Camp Sunshine
nametag. As you walk, find out more about why they are on camp and feel free to share about
our program. Ensure that your campers are in the care of an adult.
3. If they want to observe, ask them to speak with the Program Director or Assistant Director
after obtaining a Camp Sunshine nametag.
4. If they ask to see a particular camper, a Director should be notified and will be the one to
escort this person to the camper, if appropriate.
5. If any suspicious activity is observed, contact a Director on Duty immediately.
6. In all cases direct and if necessary escort the person to the camp office.
If strangers approach or harass from the waterfront:
1. Do not respond.
2. If possible get the number on the boat.
3. Report directly to the Program Director/Director on Duty.
Active Shooters – Your primary responsibility in any situation is the care and protection of your campers.
Directors will make staff aware of the emergency as quickly as possible. The camp bell will not be rung in
this instance as this would encourage campers and staff to move towards the dining hall. In this scenario, any
staff who has access to a phone should call 911 immediately – do not wait for a Director to call – time is the
most important factor here.
If possible, disarming the shooter is the most effective method for reducing harm to all campers and staff.
Quickly move campers to safe and secure areas is major priority in these situations. Run with your cabin
group to an area of shelter. If possible, move away from windows, lock or barricade doors, turn off lights,
and have everyone remain as quiet and calm as possible.
It is best that groups be split up as much as possible – i.e. – cabin groups should stick with their counselors
but multiple cabins should not all crowd together. A shooter has more lethal potential in a large group of
people. If a shooter is in active pursuit, running is best as it is more difficult to hit a moving target. If you
have not come into contact with the shooter, but are aware of this incidence going on at camp, do not move
until you have received an all clear from Emergency Personnel. Never open a door or remove a barricade for
anyone other than an Emergency Official or Camp Director.
After the all clear has been given, the bell will be rung to gather everyone together and a count of all campers
will take place to account for everyone. Emergency personnel will collect and document necessary reports.
Fire – The signal for fire emergencies at camp is the continuous and prolonged ringing of the camp bell.
Upon hearing the signal, the counselor or group leader should bring his/her group together at the Dining Hall.
Building Fire - In the event of either an indoor or building fire, the building shall be cleared. Fire signal shall
be sounded. Newaygo Township Fire Department shall be called. Only adults will use fire extinguishers. The
extinguishers will never be used for any other purpose. In the event of a cabin fire, the campers and staff
member shall evacuate the cabin from the safest exit, and meet at a predetermined area for roll-call. A fire
drill will be conducted with each new session during camper orientation.
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Forest Fire or Emergency Requiring Evacuation - In the event of a fire that threatens the entire camp
facility, such as a forest fire or ground fire, the following actions will be taken.
1. The emergency bell will sound. All camp participants in main camp area will proceed to the
dining hall to be counted and sent to the parking lot.
2. The camp bus and all available staff vehicles in lower camp will be loaded and readied for
evacuation.
3. All camp participants in upper camp will meet at the Nicely Center to be counted and then
loaded into available camp and staff vehicles and readied for evacuation.
4. All health forms will be collected by the Heath Director, readied for transport.
5. He/She will work closely with the summer director during the evacuation process. The
Summer Camp Director will make final counts. A decision will be made by the Program
Director and Summer Director regarding calling parents and arranging for pick up at the
evacuation rendezvous site.
6. All personnel will caravan to the Resonate Church parking lot, located at 302 E 68th St.
Newaygo, MI, 49337 to rendezvous.
7. The Program Director will contact Red Cross if needed for overnight accommodations.
Arrangements have been made with the Red Cross to open a shelter site and provide
transportation if needed for Camp Henry at either the NCCS-Newaygo County
Communications in Fremont, MI or at the Newaygo County Senior Resource Center in White
Cloud, MI. Red Cross numbers are: 231-720-4235 or 231-726-3555.
Emergency Communications – All camp staff should be able to communicate with Camp Leadership and
Health Personnel or 911 as appropriate. Staff in main camp should report emergencies directly to the office
and/or Health Center. Staff on site, but out-of-main-camp (e.g. at the corral, Nicely Activity Center, etc)
should have a cell phone that can be utilized to communicate with the office and/or Health Center. Staff that
are out-of-camp should have access to a cell phone. In the event of an emergency, call 911, then the camp
office.
Contacting Parents or Guardians - Only members of the Camp Sunshine Leadership team should contact
parents of campers.
Media Relations- Only the Executive Director or his/her designee should address the media. Any inquiries
from the media should be directed to the Executive Director.
Waterfront Policy
The waterfront is an extremely fun, active, and lively place at Camp Henry. It provides campers the
opportunity to experience new things, overcome fears, practice leadership skills and socialize. Participating in
waterfront activities provides staff members an opportunity to connect with, support, and encourage their
cabin. Counselors are able to learn about each camper through observing cabin interactions (who is the
natural leader, who is caring, who needs further encouragement, etc.) and are better equipped to help and
support each individual as a result.
Camp Henry has a history of safety and progress on the waterfront. It is important to create a fun
environment while maintaining the safety and well-being of campers and staff. To ensure such environment,
every staff member is expected to know the rules of the waterfront and abide by them at all times. There can
be NO EXCEPTIONS to the waterfront rules.
It is the responsibility of each staff member to follow and enforce all waterfront policies through both
observation and participation in the program. It is an expectation that staff participate in waterfront activities
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in order to continue to improve the program. It is also expected that staff will know and understand the rules,
regulations, and practices governing the waterfront that will be covered in the next few pages.
Aquatic Roles● Aquatic Supervisor/Waterfront Director should be 21 years of age (18 minimum) and must
have training and certification that is equivalent to lifeguard training, and CPR for the Professional
Rescuer as set forth by the American Red Cross
● Certified Lifeguards should be 18 years of age (16 minimum) and must have training and
certification that is equivalent to lifeguard training by a nationally recognized body and completed
a skills verification prior to camp beginning.
● Aquatic Observer should be 18 years of age (16 minimum) and have completed the training and
certification that is equivalent to Emergency Water Safety as set forth by the American Red Cross
Designated Swimming Areas – Swimming at Camp Henry will be limited to the designated swimming
beach only. The swimming beach is divided into four clearly defined areas –
Red (swimmers with little/no ability)
White (beginner swimmers)
Blue (intermediate swimmers)
Green (advanced swimmers).
Waterfront Directors will determine a swimming area for every camper and staff following a swim test
completed upon arrival at camp. The area determinations will follow the general guidelines below.
1. Red Area- Those who swim less than one width of the swim area.
2. White Area- Those who swim two widths of the swim area with constant forward motion
3. Blue Area- Those who swim two widths of the swim area with a strong swim stroke and tread
water for five minutes.
4. Green Area- Those who swim two widths of the swim area with a strong swim stroke and
tread water for five minutes with the last minute using only their legs (hands out of the water)
5. Buddy Tags- The result of the swim test will determine in which area the campers can swim
during fun swim. Following the swim test, each camper will be issued a buddy tag that is the
color of their swim area with their name, the week, and cabin name written on it. This will be
kept on the Buddy Board under their cabin name and must be retrieved and given to the
aquatic observer at the buddy board before entering the waterfront.
Buddy System- All campers must be in buddy groups of two or three when swimming on the waterfront. The
campers will swim in the area according to their ability and classification from their swim test at the
beginning of the week. The buddy pair/triple can only go as far as the lowest ability in the buddy group (if
two blue swimmers partner with a white swimmer, they can only swim in the white area). Buddies cannot
enter swimming area until they have given their buddy tags to aquatic observers at the buddy boards. Also,
they cannot leave without getting their tags.
If campers wish to go from one swim area to another within their swim ability, they must get their buddy and
get out of the water. With their buddy, they will return to the buddy board and request a switch with the
aquatic observer working at the buddy board. When the aquatic observer has moved the buddy tags, the
buddy pair may immediately walk back to the water and enter the correct area.
Buddy Calls- Every five minutes or less the Waterfront Directors will call a buddy call (signaled by a long
whistle blow and the command “buddy call”). After the whistle, the campers will grab their buddy's hand and
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hold it high into the air. Those on the raft will jump into the water and hold buddy's hand while treading
water. Campers will be silent at this time (guards are to help enforce absolute silence while a count is taken).
Any campers on the beach, main camp, fishing dock, or in the boating area shall also remain silent and hold
any balls/equipment as well.
Counts- A count will be taken from each area and given to the aquatic observers at the buddy board. Campers
will be counted by the number of doubles and triples in the area (i.e. four doubles and two triples in the white
area would be a four and two count). After count is verified by the buddy board guards, Waterfront Directors
will restart the free-swim by giving an all-clear (two short whistle blasts).
Activity Equipment-Lifesaving Equipment shall be provided at the permanent swim area and shall be placed
so it is immediately available in case of an emergency. At a minimum, the equipment shall include:
1. A whistle for each staff member on duty.
2. A reach pole or other reaching assist devices.
3. A ring buoy that has a rope attached which is of sufficient length for the area.
4. A backboard that has appropriate rigid cervical collars and a minimum of six (6) straps.
5. A minimum of 3 rescue tubes
Lifesaving equipment will be provided for all other aquatic activities and shall be placed so that it is
immediately available in case of an emergency. The equipment shall include the following:
1. A whistle or other audible signal device.
2. A throwing assist device.
3. A first aid kit.
Staff-to-Camper Ratio- At no time should the swimmer/boater to qualified aquatic personnel exceed a 10 to
1 ratio (in or out of camp). If the aquatic activity involves more than 50 campers, there will be two
Waterfront Directors involved at the activity.
Safety Precautions1. Swimming is permitted in the designated swimming areas ONLY with permission from the
Waterfront Director or Camp Director.
2. Swimmers check in and out of swimming area at the designated entrance and exit areas only. Ducking
under the ropes is strictly prohibited.
3. The buddy system is used for all recreational swims, every five minutes.
4. Swimmers are never permitted under the raft or dock.
5. Running is not allowed on dock.
6. Swimmers are not permitted to hang on ropes which divide swimming areas.
7. There will be no pushing from docks, dunking or hazardous horseplay in or around the swimming
area.
8. There will be no night swimming at Camp Henry.
9. Flotation devices are confined to the enclosed area.
10. Visitors are not permitted to swim in camp without permission from the Waterfront Director or
Program Director.
11. Swimmers are not allowed to dive head first off the dock; they must enter feet first.
12. A Waterfront Director will be on duty for each aquatic activity.
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Aquatic Observer Fun Swim Duties1. Every Aquatic Observer should be in his/her place, on the dock or in the boat, ready to assume his/her
responsibility when the swim period starts.
2. Every Aquatic Observer should keep his/her eyes upon his own area, and should not permit anything
to distract his attention from his line of duty and responsibility in guarding his area. The Aquatic
Observers shall not engage in any activity which distracts from their duties.
3. Conversation with swimmers should be limited to matters pertaining to his/her responsibility.
4. Eliminate any rough play (wrestling, pushing, etc.) on the dock and in the water in his area.
5. No one is allowed to run on the docks.
6. Each swimmer must swim in his designated area. Swimmers must not go under the docks or raft at
any time.
7. During cabin activities, aquatic observers may participate in the water activity while helping to
enforce rules and regulations as well as providing encouragement and support for their cabin, as long
as other staff members are providing the necessary additional supervision.
8. Ensure all swimmers follow buddy checks and are quiet for the entirety of the process.
9. FOR GREEN AREA ONLY: Be alert when campers are diving. Check to see that the head of the
camper appears to the surface after a dive or a swim under the water.
10. All Aquatic Observers must remain at their assigned stations until all swimmers have left their area
and are given an all-clear by the Waterfront Directors.
11. Out-of-camp aquatic activities require the Aquatic Observers' special attention. The Director or his
designees must remind them not to engage in any activity which would distract from their duties.
12. During out-of-camp activities, observers must position themselves so as to provide maximum
comprehensive coverage.
Lost Swimmer Dive (LSD) – In the event that a camper is missing or counts do not match up with the buddy
board during fun swim or morning activities, a Lost Swimmer Dive (LSD) will occur. Staff are expected to
treat every LSD drill as real and give 100% effort during the event of an LSD. There will be at least three full
drills during staff orientation to practice LSD procedures and skills. There will also be times throughout the
summer to review and rehearse LSD procedures. The procedure for a LSD is as follows:
Campers –
1. At the sound of the air horn, all campers will proceed to the dining hall as quickly as possible.
They will sit silently with their table until every cabin has been counted.
2. Swimmers will evacuate swimming areas immediately through designated areas, retrieving and
hanging up their tags on the way out. Anyone fishing or hanging out on the beach will also retrieve
and hang their tags and proceed to the dining hall.
3. Boaters will paddle in to the nearest shore and proceed straight to the dining hall with their life
jackets on. They do not get their tags!
4. The Program Director, Assistant Director, or other assigned personnel will be responsible for
counting each cabin based on the cabin list denoted on the table. For this reason, any camper that
has left camp or is involved in Wakeboard/Water-ski camp must be denoted on the list.
5. Once all campers are accounted for, assigned dining hall personnel will notify the Waterfront
Director, who will end the LSD.
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Staff (See diagram as well) –
1. After a second count is taken and still does not match, the Waterfront Director will yell “horn.”
The boathouse guard will blow the air horn with three short blasts repeating three times (for a total
of nine blasts) and then turn on the siren.
2. At the sound of the air horn, all staff will immediately report to the waterfront. Once the area to be
searched is clear of swimmers, guards will begin sweeping and diving in their designated
swimming areas.
3. All staff will be assigned an area to search during a LSD. Both the red and the white area searchers
will be assigned to sweep an area of the dock. The blue and green area divers will cover and dive
each area and all rafts/toys in that area.
4. The red area searchers will be divided into two groups: 1 and 2. Group 1 will be in charge of the
left side of the dock and group 2 will be in charge of the right side of the dock. The first person
from group 1 & 2 to be at the waterfront will sweep underneath the outside of the dock from the
beach towards the white area. The second person from each group will sweep on the inside of the
dock to the middle section of the red area.
5. The white area searchers will be divided into two groups: 3 & 4. Group 3 will be in charge of the
left side of the dock and group 4 will be in charge of the right side of the dock. The first person
from group 3 & 4 to be at the waterfront will sweep underneath the outside of the dock from the
blue area towards the red area. The second person from each group will sweep on the inside of the
dock to the middle section of the white area.
6. Sweepers will continue along the edge of the dock until they cross paths with another sweeper and
continue to overlap a full post length. If both the outside and inside of an area are already being
swept, each group should check all other areas to ensure everything has been covered. If so, staff
will begin the sweep chains in their area.
7. Once sweepers have completed checking under the dock, they will join the chains in their area.
Staff will form a line that is perpendicular with the dock. The chains will then sweep the full
length of the area back and forth (sweep parallel to the midsection of the dock), always
overlapping with previous sweep.
8. The blue and green area divers will first sweep under any rafts/toys and check all ropes and
anchors in their area. They will then begin dives in their designated areas.
9. The Health Director will bring the AED, help oversee the operation, be prepared to administer
medical attention/CPR, and call the ambulance if necessary.
10. The Waterfront Directors will oversee and monitor all areas throughout the LSD. They are in
charge of making sure the backboard is out and in the correct location. They will assist sweepers
and make sure lines are straight and overlapping. They will also be ready to help assist any area or
help guards make a save if necessary.
11. Sweeps and dives will continue until all campers are accounted for and the all clear has been given
or until the conditions become unsafe for staff.
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LSD: Sweep and Dive Starting Positions and Routes –
Part A (Dock Sweeps)
Part B (Sweep and Dives)
Small Craft Policy – Sailboats, Paddleboards, Canoes and Kayaks
Camper Qualifications –
1. Must qualify as a white swimmer or above to use the kayaks or SUPs during swim times.
2. Red swimmers may go out ONLY if accompanied by a staff member and in a canoe.
3. No swimming or fishing from small crafts.
4. In the event of capsize, stay close to the craft, try to right it and call for help. A lifeguard or
Waterfront Director will assist.
Area –
1. Boaters must remain in sight of waterfront area, unless accompanied by staff.
2. Boaters must remain out of the path of the water ski boats.
3. Boaters must stay south and east of the large buoy and no deeper than a line from the outer edge of
the green area and Barb’s Point.
Equipment –
1. Boats must be kept at the beach and maintained to be in good condition and checked for cracks and
leaks.
2. Paddles, oars and PFD's are kept in the boathouse and replaced or repaired when needed.
3. All Boats will be checked for any maintenance issues prior to use in Spring or Summer programming.
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Safety Precautions –
1. Boats may only be taken out when the waterfront area is open and under the supervision of a
lifeguard or Waterfront Director.
2. All persons must wear a personal flotation device in small craft.
3. No standing or horseplay is permitted in boats.
4. Boaters will be prepared by staff on land and guarded by a lifeguard in the water. Staff will check
qualifications prior to boarding and leaving the beach.
5. A staff member will guard to enforce area boundaries and prevent horseplay. He/she will also assist
any boater in trouble.
6. Boating will only take place during daylight hours.
7. All use of watercraft and small crafts at Camp Henry are supervised by certified lifeguards.
Specific Policy for Canoes – A canoe may have no more than three passengers. White swimmers and
above may use canoes. Red swimmers can only boat in a canoe and if a staff member is boating with them.
Specific Policy for Kayaks – Kayaks are one passenger boats, which are used by Green, Blue or White
swimmers, but must stay within designated areas.
Specific Policy for Stand Up Paddleboards – Stand Up Paddleboards are one passenger boats, which
are used by Green, Blue or White swimmers, but must stay within designated areas. Campers and staff will
refrain from utilizing a SUP (including loading and unloading) within 10 feet of any dock or raft.
General Equestrian Procedures
Please refer to the Camp Henry Manual
Archery Program Statement
Please refer to the Camp Henry Manual
Horseback Riding Program Statement
Please refer to the Camp Henry Manual
Waterfront Activity Program Statements
Please refer to the Camp Henry Manual
Canoe Trips
Please refer to the Camp Henry Manual
Adventure/Challenge Course Policies and Procedures
Please refer to the Camp Henry Manual
Cargo Net to Zipline Policies and Procedures
Please refer to the Camp Henry Manual
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Camp
Blodgett
Page 47 of 53
TABLE OF CONTENTS
Staff
Program Staff Roster for Camp Blodgett
Policies
Emergency Assistance Plan
Emergency Procedures
Evacuation Plan
Emergency Transportation Policy
Water Safety Procedures
Aquatic Emergency Plans
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STAFF ROSTER FOR CAMP BLODGETT
NAME (last, first)
1. Ammeraal, Doug
2. Ammeraal, Roxie
3. Bush, Miriam
4. Bush, Katie
5. Bush, Mark
6. Bonzelaar, Connie
7. Duemler, Laurie
8. Fisher, Deb
9. Freiburg, Lindsey
10. Hayward, Tom
11. Maas, BJ
12. Maas, Jillian
13. McFadden, Linda
14. Page, Jeanne
15. Smith, Julie
16. Southwell, Shelly
17. Terlouw, Cindy
18. VonIns, Carin
19. Woelfel, Jeannie
JOB TITLE(s)
Recruiter
Volunteer Coordinator
Spiritual Director
Music/Tech
Musician
Nurse
Nurse
Nurse
Education Coordinator
Marketing
Facility Coordinator
Arts & Crafts Director
Project Manager/Administrative Assistant
Recreation Director
Nurse
Food Coordinator
Director
Recreation Director
Nurse
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EMERGENCY ASSISTANCE PLAN
Procedures:
1.
Contact nearest official and ask for assistance in locating camper(s).
Ottawa County Sheriff
911
State Police
911
NOCH/Ambulance
842-3600
AMR
392-7064
Fire
911
2.
Alert area emergency services that their service may be needed:
NOCH
842-3600
HCH
394-3202 ER
ZCH
772-4644
Nurse Wise
888-331-4141
3.
If local official is unable to locate within 2 hours, contact the State Police and the Coast Guard Rescue
teams.
4.
Two hours after Step three is implemented, all authorized persons of campers are to be contacted.
5.
Send a camp coordinator to the area where the camper was supposed to be and begin a backtracking
procedure.
EMERGENCY PROCEDURES
FIRE: Fire drills shall be conducted within the first 24 hours for each new group of campers (each
session).
1.Sound fire alarm. Verbal directions to campers.
2.All campers and staff report immediately to waterfront.
3.Staff are responsible for campers assigned to them.
4.Campers are to be seated on the beach by cabin group.
5.Staff for each cabin group will take roll call.
ALL CLEAR: Director will announce all clear.
LOST CAMPER:
1. Advise office staff immediately.
2. Check camper’s cabin.
3. Organize a search party – Institute Lost Swimmer Plan.
4. Determine where camper was last seen.
5. After 10 minutes of searching, contact Sheriff’s office.
6. After 5 hours of searching, contact camper’s authorized person.
7. Continue searching until camper is found.
SEVERE STORM:
1. Signal is continuous ringing of the camp blow horn.
2. All campers report to their own cabin.
3. Staff are to take roll call.
4. Campers and staff remain in cabin and wait for further instructions from the office staff.
5. If tornado warning, all cabins are to report to the basement of the dining hall.
ALL CLEAR: Director will announce all clear.
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EVACUATION PLAN
BUILDING:
During in-service training all staff will become familiar with the location and use of fire extinguishing
equipment and also the proper exits from all buildings.
A fire drill will be scheduled when the entire camp is in the dining hall to be certain that an orderly and
efficient exit can be make.
1. At the sound of the fire alarm, campers will evacuate the buildings, using designated exits, to the
predetermined safe area.
2. At the safe area, staff will take a roll call and await further instructions.
EMERGENCY TRANSPORTATION POLICY
Camp does not provide any camper transportation for program purposes. All campers remain on the campsite
for the duration of the session. The only reason to leave the campsite would be for specific medical care. The
following policy is for emergency medical transportation.
Driver Qualifications:
All drivers must be 21 years of age or older, have no moving violations for the past 2 years, and
possess a valid driver’s license appropriate to the vehicle driven.
Vehicles:
The designated emergency vehicle will be either the Camp Nurse’s vehicle or the Camp Director’s
Vehicle.
Supervisor:
In addition to the camp Nurse, a person from the medical staff or counselor will accompany the
camper(s) who needs medical attention.
Loading and unloading:
All campers and staff will wear vehicle safety belts. All riders must remain seated and refrain from
distracting the driver. All passengers must have a seat.
Emergency evacuation:
Policy in Nurses Station in Retreat Center
WATER SAFETY PROCEDURES
Trained and licensed lifeguards will be on duty during the time that the pool and the beach are open. On the
first day, campers who want to swim in the deep area MUST take a basic test of their swimming ability. This
is very important. Supervision of swimmers both at the pool and at the lakefront is of utmost importance. An
aquatic supervisor (lifeguard) and one aquatic observer shall be on duty for 20 or fewer campers who are
involved in an aquatic activity. There will be an additional aquatic observer on duty for every 10 additional
campers or any fraction thereof. When the number of campers is more than 50 adults and, in addition to the
aquatic supervisor, at least one of the additional staff shall meet the requirements of having their WSI,
lifeguard, and professional rescuer CPR certification.
1. Training and Experience Qualifications for Leaders
a. Shall be at least 18 years of age
b. Shall attend camp orientation prior to opening of camp
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2.
3.
4.
5.
c. Shall possess equivalent of Red Cross WSI or advanced lifesaving certification, and have completed
training and certification in CPR
d. Shall understand and be able to use the buddy system
Expectations of Lifeguards – Lifeguards are responsible for a smooth and safe aquatics program. They
are to be firm and fair in the enforcement of the rules and visible and attentive at all times.
a. Only the lifeguard on duty will be allowed on the lifeguard stand
b. No radios or books will be allowed on the lifeguard stands during swimming sessions
c. Lifeguards are not allowed in the pool while on duty except for emergencies
d. Lifeguards will test and classify each camper’s swimming ability
Arrangement, Maintenance, and Inspection of Activity Area
a. Waterfront
 Beach activities (out of water) shall be under the supervision of the appropriate staff, and the
waterfront staff shall be present when campers are on the beach
 The waterfront shall be maintained in a way to make the buddy system work effectively. Buddy
checks will be done at least once every 5 minutes.
 The swimming area will be clearly marked.
 Water and beach will be checked daily for obstacles; beach will be raked and cleared daily.
 All high-adventure rules and procedures shall be followed.
b. Pool
 Pool shall be skimmed daily
 A bacteriological water sample shall be taken at least once a week
 Equipment shall be inspected daily
 Campers will be permitted to swim in the deep end only if they are able to swim, nonstop, the full
length of the pool
 “No diving” signs shall be prominently displayed on the deck where water is less than five feet
deep
 Buddy checks will be done at least once every 10 minutes
Appropriate Equipment and Maintenance of Equipment
a. Minimum equipment shall include:
 A whistle or other audible signal device;
 Two assist poles;
 Two ring buoys or other appropriate flotation devices with a rope attached which is of sufficient
length for the area;
 A backboard;
 A first-aid kit;
 A boat on the beach;
b. All equipment shall be kept in safe and usable condition
Safety Precautions
a. No lifeguard – no swimming!!!!
b. No dunking of swimmers
c. No running on the pool deck
d. No diving in the shallow end; dive only in the deep end
e. Stay within the swimming areas
f. Food and beverages are prohibited from the pool area
g. Always and completely obey the lifeguard. The penalty for not obeying will be loss of swimming
privilege
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AQUATIC EMERGENCY PLANS
Waterfront: Lost Swimmer:
1. CLEAR THE WATER. As soon as the swimmer is reported missing, the entire swimming area
should be cleared, and the following procedures implemented immediately.
2. SEND RUNNERS. Runners will summon the Waterfront Coordinator, the camp Nurse and the camp
Director. They will also bring the resuscitator from the camp Director’s office to the beach
3. BEGIN THE SEARCH. Lifeguard and available staff shall form a hand-chain and search the
swimming area, moving from south (Holland) to north (Grand Haven).
4. CHECK ELSEWHERE. While the Search operation is in progress, other runners shall be sent to
check the missing camper’s cabin, the main bathroom, and the cabin counselor. IF THE CAMPER IS
FOUND, notify the waterfront immediately.
5. AFTER 10 MINUTES: CALL AUTHORITIES. If the missing camper is found after 10 minutes, the
senior staff (usually the camp Director) will call the Ottawa County Sheriff, 846-8398; the Coast
Guard, 399-9330; other authorities as deemed necessary; and the camper’s parents.
6. BEGIN MOUTH-TO-MOUTH RESUSCITATION AT ONCE. If the camper is located underwater
and is not breathing, begin mouth-to-mouth resuscitation immediately. DO NOT WAIT FOR ANY
EMERGENCY EQUIPMENT.
7. The Waterfront Coordinator is in charge while the person is in the water. Once the person is out of the
water, the camp Nurse assumes charge assisted by the Waterfront Coordinator.
Pool: Accident:
1. CLEAR THE POOL. The pool will be cleared immediately if a swimmer is missing during a buddy
check, if found in the water, or is otherwise the victim of an accident (i.e., diving).
2. RECOVER THE SWIMMER. If the camper is not breathing, begin mouth-to-mouth resuscitation at
once. DO NOT WAIT FOR EMERGENCY EQUIPMENT.
3. SEND RUNNERS. Runners shall summon the Waterfront Coordinator, the camp Nurse, and the
camp Director. The runners will also bring the resuscitator from the camp Director’s office.
4. CALL AUTHORITIES. The Director shall call Mercy Ambulance, 392-7064; Ottawa County Sheriff,
846-8398; other appropriate agencies; and the camper’s parents.
5. CHECK ELSEWHERE. If the missing camper is not found in the pool, runner shall be sent to check
the bathroom, the missing camper’s cabin, and the camper’s cabin counselor.
6. IF CAMPER IS NOT FOUND, follow procedures for LOST CAMPER
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