DIT5018/DIT5028/DIT5038
INDUSTRIAL TRAINING
BRIEFING
Trimester: 2 - 2014/2015
Date: 23rd July 2014
1
BRIEFING OUTLINE














Program Objectives
Industrial Training Program
Pre-requisite
Industrial Training Registration
Placement Location
Procedures
Grading
Precautions
Deductions of Marks
Leave of Absence
Task
Etiquette
Visitation
Q & A Session
2
Objectives
 To expose students to the 'real' working environment and
get acquainted with the organization structure, business
operations and administrative functions.
 To have hands-on experience in the students’ related field
so that they can relate and reinforce what has been taught
at the university.
 To foster cooperation and to develop synergetic
collaboration between industry and the university in
promoting a knowledgeable society.
 To set the stage for future recruitment by potential
employers.
3
Industrial Training Program
Industrial training for 3 months/ 12 weeks.
 Commencing date: 3rd
Nov 2014 – 25th Jan 2015
 Latest attachment date: 26th
October 2014
 Nature of jobs: Must be related to the areas of specialization.
Once placed:
 Change of company is NOT ALLOWED
 Subject to the respective Company’s Rules and Regulation
4
Pre-requisite
 A minimum of 60 credit hours of subjects taken
prior to training.
 Refer student’s declaration form.
5
Industrial Training Registration
 About registration (2 registrations you need to do):
You must register at the CDP Industrial Training website. Go to
cdp.mmu.edu.my, and click on the industrial training link. *
DUE DATE: 8th August 2014 *
You need to do online pre-registration (1 week before final exam Tri 1
14/15). Check bulletin board for the registration period. Check Industrial
Training website to know which group (based on your AA). Note: You should
register under your AA’s group
DO NOT register for subject(s) if you decided to undergo training!
6
Industrial Training Registration
Step 1: Click the Register link
And fill the necessary details. (marked by red asterisks (*))
7
Industrial Training Registration
Select your academic advisor as your supervisor
Once you click the register button, an email will be send to your supervisor
for their approval.
8
9
Industrial Training Registration
Step 2: Login with registered username and password.
Supervisor will approve your registration once you submitted the Resume,
Online transcript, prove of insurance & student’s declaration (hardcopy).
Without approval you wont be able to proceed to Step 3.
You will receive an email if your registration is approved by your supervisor.
10
Industrial Training Registration
Step 3: Search Company list
You can type in the search box based on name or state
11
Industrial Training Registration
Step 4: Click the company name and you will receive a company detail
information.
Once you sent the necessary document to the company, click the yes
button.
*Note : the website will not
send application letter for you.
It only keep track of all your
applications.
Your academic advisor will
only consider what you
record in the website as
official when they receive the
reply from the company.
12
Industrial Training Registration
Step 5: If there is a reply from the company, you will be notified
through email and you can also check in the Reply status link.
For successful application, the status will change from Pending to Accepted,
else the status will be Rejected. Click the Company name to know more
details.
13
Industrial Training Registration
Step 6: If the company you want to apply is not in the list.
Please inform your MMU Supervisor/Advisor. Only the
coordinator can add the new company. Once added , go back to
Step 3.
14
Industrial Training Registration
Step 7: If you already decided which company to go, click the Confirm
Company link.
You can only confirm once. The dateline is 26th October 2014 to confirm
your choice of company.
*Note: Only students with confirm status will be considered as officially
undergo industrial training by CDP.
15
Industrial Training Registration
Step 8: Any changes to your contact information please update the
website in the Update Your Info links.
You can also change your password.
Lastly, remember to logout from the system.
16
Procedures
 Call up the company first before sending out the
application letters.
 Find out whether there is a vacancy for industrial
trainees.
 If the company has vacancies, you have to ask for
the person in charge.
 The person in charge may be from the HR
department, training department, or any other
departments of the company.
17
Procedures
 Try to get the name of the person so that you can
address the letter to the person in charge correctly
in your application letter.
 Letter without complete information (either
information about you yourself or the company)
may result in not getting any reply from the
company.
18
Procedures
 Choose/Identify at least 20 suitable companies that




you may apply to.
Fill up the four (4) documents (refer to next slide,
slide 19) and submit to your respective AA.
Next, send the five (5) documents to every company
directly (refer to next slide, slide 19).
Wait for the company’s response.
If you don’t get a response from the company within
about 2 weeks or so, give them a call and enquire on
your application status.
 Don’t wait until the last minute!
 It is your responsibility to contact and follow-up
with the company of your choice.
19
Procedures Documents
 Pre Placement Registration
Documents:
 (a) Resume
 (b) Result /Online Transcript
 (c) Photocopy of insurance card (any prove you are covered by insurance) for the
duration of: 3rd November 2014 – 25th January 2015
 (d) Student Declaration Form
Documents submission date - Latest by 8th
AA.
August 2014 (before 5 p.m.) to your
 Placement Registration
 Students will register under their AA group for industrial training themselves
 Applications to companies
Documents:
 (a) Application Letter
 (b) Reply form
 (c) Support letter
 (d) Resume
 (e) Academic Transcript (The Online Version is sufficient, must be verified by AA)
Reply letter from Company: Latest by 26th
October 2014 (before 5 p.m.)
20
Placement Locations
 Company:
 Student’s own choice but with approval from the





academic advisor/CDP
The company must have a physical office.
The company must have at least 5 full-time staffs.
There were attempt to cheat where the company doesn’t
exist.
Any company located in Malaysia (including Sabah
and Sarawak)
For international students:
 Allowed to apply for company in your home country.
 Verification on the company will be made by CDP
21
Placement Locations
 Rules for placement
1) The job placements must be for FULL TIME work.
2) NO changing nor SWAPPING of jobs upon
CONFIRMED placement without obtaining approval
from CDP.
3) If a student wants to leave his/her current placement, he/she
must provide justification to CDP and his/her company, and
receive the approval from CDP BEFORE he/she can leave
his/her current placement.
4)No working at close relative’s company.
5)Payment by the company as the allowance for industrial
trainees is encouraged, but not a requirement.
22
Placement Locations
 You are advised to choose the company which is
relevant to your field.
 Example:
 DIA: Accounting/ Taxation/ Audit firm
 DBA: Admin/ HR/ Marketing
 DEE/ DTE: Electronics, Electrical or Engineering
related company
*Note: Jobs such as promoter, operator, customer
service are highly unacceptable.
23
 DIT/ DBIS:
 Preferably choose IT company
 If non-IT company, there should be MIS or IT department





staff to supervise
Note: Advisable NOT to apply to Faculty (FIST) for training
unless you’re above average student.
DIT students– focus purely on IT services or tasks such as
developing website, programming, graphic design,
multimedia networking
DBIS students – same as DIT but can be involved in business
aspects such as planning, marketing or selling IT solutions
Must have MINIMUM ONE project
 Example: Develop website or system, design network, design
logo or multimedia, develop CD for training, etc.
DO NOT choose small PC shops or MLM shops
24
GRADING: PASS or FAIL
The training is graded based on:
 Presentation
30%
 Presentation will take place the following week after you complete your
training. The presentation is evaluation by your AA and a panel.
 Student’s reports :
20%
 Report must be submitted during presentation. The report evaluation
is done by your AA
 Student’s Weekly logs :
15%
 Weekly logs must be submitted during training. The evaluation is done
by your AA
 Employer's Evaluation :
35%
 The company supervisor will complete the form based on your
performance and the supervisor’s observation.
 Total
100%
<50% FAIL
FAIL: re-take DIT5018/DIT5028/DIT5038
25
Precautions
 You must call and write a letter if you decline an
offer within two weeks after received feedback/
reply form from company (refer to website for
template).
 If absent e.g. sick etc., please inform your company’s
supervisor early.
 If you need to extend your training please inform your
supervisors (lecturer) formally.
 You can only accept ONE company’s offer.
26
Deduction of Marks
 Marks to be deducted or automatically fail on the
following issues:
 When the student obtains more than one company’s
offer and fails to inform the company whose offer he/she
decides to reject;
 Asking for a change of company after the offer is
confirmed;
 Or not adhering to the planned schedule.
27
Leave of Absence
 If a student quits the program after its
commencement:
 NOT ALLOWED to register for any subjects offered in
Tri 2, 2014/2015;
 He/she has to apply for “Leave of Absence” for that
trimester, subject to the Director’s approval;
 Appeal will be looked into on case by case basis.
28
Letter of Indemnity
 A promise of payment in case of any damage/loss
 MMU DOES NOT issue Letter of Indemnity to any
company
 DO NOT accept any offer for a trainee post that
requires a letter of indemnity from MMU.
29
 By registering Industrial Training you hereby agree and
undertake to indemnify and keep harmless the Company
and MMU:
 All liabilities, claims, losses, expenses and costs in respect of any
personal injury (whether fatal or otherwise) arising to the Trainee
and / or any loss or damage to the Company’s and/or the Trainee’s
property arising out of the Trainee’s negligence while undergoing
training with the company; and
 All claims, demands, actions, proceedings, losses, damages, costs
and expenses in respect of any personal injury to the Trainee and /
or loss or damage to the Trainee’s property which the Trainee’s
may suffer in consequence to or as a result of the facilities afforded
to the Trainee.
30
Start Internship
 Student needs to submit Report Duty Letter to MMU
supervisor if relocated to other branch – to update
address to visitation.
 Must be submitted within the first week of training.
 You can download this letter from cdp website.
31
Task
 Discuss with your company supervisor about any
project or assignment/tasks.
 Try to understand the systems in your work place
 Organization, administrative or practical
 Record all the work done or knowledge gained
 Maintain logbook
32
Weekly Log
 Refer to the website for a template. Is attached in the
training report.
 Weekly log is a brief description (like a diary) summarizing
everything you have done in that particular week.
 Email to your Academic Advisor weekly log’s softcopy
every week or at least every 4 weeks (4 weekly logs sent
monthly).
 Print out the hardcopy of each weekly log to be signed and
stamped by the company supervisor and attach to the final
training report.
33
Training report
 Refer to the website for a template.
 Make sure your report cover all the requirements/items as
per template. (refer Table of content of the report)
 Include the details task given during internship.
New item : Networking skills
 Identify ex-mmu student who are currently working in the
company. (same or different department)
34
Training report
New item : Networking skills
 This section requires student to look for graduates from Multimedia
University. The graduates can be from ANY course or faculty. May look
out for their information from Human Resource of the company.
Details of information:
•
Name
•
Designation
•
Date joined company
•
Date/Year of graduation (Name of University*)
*Should there is no graduate from MMU, student may look for graduates
from other university.
35
Company Supervisor Evaluation Form
 The company supervisor will complete the form based
on your performance and the supervisor’s observation.
 How the form may reach us?
 Bring the form together with your report when you come
for your presentation at MMU
 Or Scan and email to cdpitp@mmu.edu.my
 Or fax to us : 06-2313004
 Or post to us: Center for Diploma Programme, Multimedia University, Jln Ayer Keroh
Lama , 75450 Melaka
36
Presentation
 Will be held once the training finished.
 Refer ITP website for the guidelines.
 Dress properly.
 Be on time.
37
Etiquette
 Dress properly
 Behave well
 Portray good image as a university student
 Be punctual
 Observe work ethics
 Concern for safety
 Be professional
38
Visitation
 Lecturer may visit at your work place
 Around the last 4 weeks of your training.
 Visitation is done by random selection. Please inform
your academic advisor if the company requested to
have a visitation.
 Students and the company will be contacted a week
before visitation. Please prepare the road direction and
updated contact information.
39
Important dates:
Important Items
• Training period
DATES
3 Nov 2014 to 24 Jan 2014
• Last day register in ITP website
• Pre-registration subject
8th August 2014
8th Sept – 30 Oct 2014*
• Latest attachment date
• Last day to confirm in ITP website
26th October 2014
26th October 2014
• Last day for company’s supervisor
evaluation form
30th January 2015
• Presentation
Expected 26th -30th
January 2015
*subject to change
40
Q & A SESSION
For further information, kindly contact:
Coordinators
Course
Office
Number
Email
Mdm. Julie Yew Mei Yee
DIT/DBIS
06-2523990
myyew@mmu.edu.my
Mdm. Fathiah
DIA/DBA
06-2523538
fathiah.hashim@mmu.edu.my
Ms. Ummu Umairah
DIA/DBA
06-2523035
umairah.yunus@mmu.edu.my
Mdm. Nur Hasanah
DEE/DTE
06-2523909
hasanah.ali@mmu.edu.my
Center for Diploma Programmes
41