Using PowerPoint
Session 1
Dr. Glen Shinn
Professor & Resident Advisor
State Agarian University of Armenia
Office Suite Applications
 Word Document
 Excel Spreadsheet
 PowerPoint Presentation
 Access Database
 Outlook Folder
 FrontPage website
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Vocabulary Review
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Word
Application
File
Icon
Mouse
Keyboard – hot key (CTRLS, ALT-Shift…)
Click – left, right, double,
triple
Toolbars
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Excel
Workbook
Rows, Columns, and Sheets
Cell References
Formulas Using Operators &
Functions
Function Wizard
Copying Cells
Printing Selection
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Today’s Goals
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Review Microsoft Office Suites
Create & edit PowerPoint
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Start the program
Name the file (Course/Module/Lesson/Date)
Save as (on desktop)
Creating text & graphics for handouts
Printing documents
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PowerPoint Vocabulary
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File
Design template
Slide layout
Text layouts
Content layout
Color schemes
Slide thumbnail
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Print options
Formatting Commands
Crtrl+B; Ctrl+E
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Editing Commands
Ctrl+Z; Ctrl+X; Ctrl+V
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Key Commands
Crtl+S; Ctrl+P
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Formatting Toolbar
Drawing Toolbar
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Using PowerPoint
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Organize student handouts
Prepare notes pages
Create visual presentation
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1st – Create New File
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Go to Start
Go to All Programs
Click on MS Office PowerPoint 2003
Open PowerPoint
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File – Open – File type – Microsoft PowerPoint
documents
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Creating A New Slide
Click the slide thumbnail
that you want the new
slide to follow, and then
press ENTER.
Or:
 Right-click the slide
thumbnail that you want
the new slide to follow,
and then click New
Slide on the shortcut
menu.
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Save Document Frequently
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Save document with correct file
name
File - Save As
 Select folder
 Enter the name of the file
 If necessary – type of file
 Save
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2nd – Enter Text
Begin with outline
 Enter, edit, format, spell-check
 Backspace & delete
 Select or block
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 Shift
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tab→
Format -> CHANGE CASE
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rd
3
- Combine Text & Graphics
Four types
1) Insert text
2) Insert tables
3) Insert graphic file
4) Insert objects from other applications
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Tables , worksheets , graphs; pictures; diagrams
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Text and Table Layout
Assignment
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Text 1
Text 2
Text 3
Text 4
Name #1
Name #2
1st
88
98
2nd
89
99
3rd
90
100
4th
91
100
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Text and Content Layout
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Text 3
Text 1
Text 2
Text 3
Text 2
Text 1
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Text and Chart Layout
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First Year Student Exam
Averages
Second Year Student
Exam Averages
Third Year Student
Exam Averages
Fourth Year Student
Exam Averages
100
90
80
70
60
50
40
30
20
10
0
First Yr
Second
Yr
Third Yr
Fourth
Yr
1st
Qtr
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3rd
Qtr
Text and Org Chart Layout
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Text 1
Text 2
Text 3
Text 4
Text 1
Text 2
Text 3
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Text 4
Text and Picture Layout
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Text 1
Text 2
Text 3
Text 4
http://www.ansi.okstate.edu/breeds/cattle/hereford/
State Agarian University of Armenia
Spell Check & Print Layout
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In normal view, click the
Spelling button (F7). Your
slides and notes are checked.
To Print, go to File, Print
Preview, review as slides
appear in print preview.
Printing the slides, one to a
page.
Printing a handout, which
includes choices ranging
from one to 9 slides per page
(see the example in the
picture).
Printing notes
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Print
Printing to a standard printer
 Printing via File - Print
 Preview of printed material
File – Print preview or button on toolbar
 Zoom
 See other pages (Page Down)
 Close preview
 Print
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Exercise
Printer Properties
Different printers (draft – final)
 File → print
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Creating Document #2
Using Wizards
Open new document
 Save as “Student Grade Report #2 21Mar07”
 Create chart of student grades
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Creating Charts
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Using the Chart Wizard
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Creating Charts
 Using
the Chart
Wizard
Select the data labels
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Creating Charts
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Using the Chart Wizard
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Creating Charts
Your chart should look like this
 Save your
changes
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Create notes
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Notes pane in normal view.
Drag the split bar up to enlarge the notes pane, then
type your note text.
The notes page layout can be seen in notes view or
when the notes are printed.
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Using the layout icon
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Simple is better.
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Using the menu
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Using the Insert menu
to insert content onto
the slide.
Be sure to select the
content placeholder
before you insert from
the menu.
Choose the type of item
you want from the
Insert menu, with its
wide range of options
State Agarian University of Armenia
Summary Session 1
Focus was on student handouts and notes
 You can open documents, name files, & save files
 You can create, format and edit text and tables
 You can create templates and documents
 You can save and print handouts (6-pg)
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State Agarian University of Armenia
Want More Help?
PowerPoint Tutorials
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http://office.microsoft.com/en-us/training/CR061832731033.aspx?stt=1
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http://office.microsoft.com/training/Training.aspx?AssetID=RP011298711033&CT
T=6&Origin=RC011298761033
Search Google, Dogpile, Ask, or other search engines
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Questions?
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If not, please leave your file on the desktop
Close PowerPoint program
Shut down computer & monitor
See you on Friday at 2:30 to prepare PPT for
presentations
State Agarian University of Armenia