Chapter 5 Administrative Software
True/False Questions
1) Computer software can be divided into three major categories: administrative, operational,
and academic.
Page Ref: 167
2) Administrative software assists an educator in accomplishing the administrative, professional,
and management tasks associated with the profession.
Page Ref: 167
3) A wise approach for educators to select academic software is by identifying reliable software
evaluators to recommend the software they should purchase.
Page Ref: 167
4) Evaluating and making effective use of software yourself is a time-consuming process because
it involves evaluation, acquisition, installation, and training.
Page Ref: 168
5) There are three main types of administrative software: productivity, management support,
and business application.
Page Ref: 168
6) It is helpful to use rubrics that give you specific tasks to accomplish when reviewing software
to judge its usefulness.
Page Ref: 169
7) Office productivity software that has helped increase efficiency in the business workplace may
also be helpful in the school office environment.
Page Ref: 168
8) Productivity software can be purchased as individual programs or several programs
incorporated together into an application suite.
Page Ref: 170
9) Freeware does not have to be paid for until you have tried it out and decided it will work for
you.
Page Ref: 169
48 · Test Bank
10) A rubric helps bring objectivity to an evaluation task.
Page Ref: 169
11) The most commonly used computer application is word processing.
Page Ref: 170
12) Electronic spreadsheets generally have the capability to to check grammar and spelling.
Page Ref: 178-181
13) When you highlight a block of text and then press the right mouse button, the highlighted
material will be cut.
Page Ref: 172-173
14) Electronic spreadsheet software is to numeric data what word processing software is to text.
Page Ref: 178
15) A significant feature of database management software is the ability to locate a single piece of
data from thousands of items in a database.
Page Ref: 183
16) Productivity software is typically business software that has been adapted for an educatorʹs
administrative and professional tasks.
Page Ref: 168
17) In word processing, templates allow you to easily archive and print classroom documents.
Page Ref: 175-176
18) Electronic spreadsheet software is useful in helping students to gather, organize, sort, and look
for targeted data.
Page Ref: 181
19) Classroom management support software packages often contain a word processor, desktop
publisher, and an electronic spreadsheet.
Page Ref: 194
20) When using a word processor, it is possible to command the software to check both the
grammar and spelling in a document you have created.
Page Ref: 173
Chapter 5 · 49
21) Clip art includes ready-made graphics stored in an electronic library for use by the
components of a productivity software suite.
Page Ref: 174
22) When using a spreadsheet, data are stored in cells that can be used in formulas and altered for
what-if analyses.
Page Ref: 180
23) Charting in spreadsheets creates and displays visual representations of selected data.
Page Ref: 181
24) Database management software collects and organizes data that can then be queried, sorted,
and reported on.
Page Ref: 183
25) When creating a presentation using presentation software, slides are typically fixed in design,
animation, and sequence, but you can change the data.
Page Ref: 187
26) When preparing a lecture, the productivity software most likely to be useful is a spreadsheet.
Page Ref: 187
27) At the district level, management support software typically collects attendance data and
grades and generates and tracks budget and financial information.
Page Ref: 169
28) Careful evaluation of productivity software is critical because of the direct and indirect costs of
its acquisition and implementation.
Page Ref: 168-169
29) While useful for display, presentation software is limited in the types and styles of print
materials that can be generated from slides.
Page Ref: 187-191
50 · Test Bank
Multiple Choice Questions
1) Productivity software is actually generic
A) adaptable software.
B) business-application software.
C) business software.
D) academic software.
E) school software.
Page Ref: 168
2) Which of the following is NOT one of the four major types of productivity software found in
most school and business environments?
A) word processing
B) electronic whiteboards
C) electronic spreadsheets
D) database management systems
E) presentation software
Page Ref: 170
3) A license with a software company that lets the software legally be used on all of the
computers at the organizationʹs location is known as
A) site license.
B) copyright clearance.
C) release form.
D) multilicense.
E) six-pack.
Page Ref: 170
4) Software that you can request or download and try out without charge, paying a small fee
only if you decide you like it, is known as
A) freeware.
B) warmware.
C) software.
D) shareware.
Page Ref: 169
5) Modern word processing software can
A) create documents.
B) create graphics.
C) develop web pages.
D) edit documents and graphics.
E) all of the above
Page Ref: 172-173
Chapter 5 · 51
6) Which of these is NOT one of the three main features of a word processor?
A) document preparation
B) autoformatting
C) desktop publishing
D) archiving and printing
Page Ref: 172-173
7) The ability to find a desired piece or pieces of data from databases with thousands of pieces of
information is known as
A) a query.
B) a find.
C) a search.
D) B and C
Page Ref: 186
8) In addition to organizing numeric information, spreadsheet software can manipulate numeric
data easily because it has built-in
A) formulas.
B) fields.
C) decimal holders.
D) mouse commands.
Page Ref: 180
9) One of the great advantages of an electronic spreadsheet is that you can relate cells to each
other so that changing data in one cell will make changes
A) automatically in a target cell.
B) in up to five other cells.
C) in a target field.
D) in all cells that are related to each other.
Page Ref: 179
10) Syllabi, class outlines, and discipline reports are practical applications of
A) word-processing packages.
B) spreadsheet functions.
C) database functions.
D) systems procedures.
Page Ref: 171
11) A category of one kind of information in a database program, such as locker number
assignments, is a
A) field.
B) record.
C) file.
D) report.
Page Ref: 184
52 · Test Bank
12) Information about just one item or person like the name, address, telephone number, and
parentsʹ names of one student in a database program is a
A) record.
B) field.
C) file (report).
Page Ref: 184
13) One of the key advantages of electronic spreadsheets over their manual counterpart is
A) in their accuracy.
B) their lower cost.
C) their ease of set-up.
D) B and C
Page Ref: 179
14) An intriguing feature of spreadsheets is their unique ability to help you forecast the results of
changing conditions, such as developing a budget. This feature is known as
A) forecasting.
B) predicting.
C) what-if analysis.
D) guesstimating.
Page Ref: 180
15) An example of the advantages enjoyed by database management systems (DBMS) over
manual systems is best exemplified by
A) online income tax forms.
B) electronic budgets.
C) electronic card catalogs.
D) online listservs.
E) online newsletters.
Page Ref: 183
16) The word processing feature that is a mini-program to create customized documents is a
A) wizard.
B) assistant.
C) macro.
D) WSYIWG.
Page Ref: 177
17) The type of software that uses fields, records, and files to organize and display data is
A) electronic spreadsheet software.
B) database management software.
C) classroom management software.
D) word-processing software.
Page Ref: 183
Chapter 5 · 53
18) The administrative software that may include hypermedia features that allow you to link and
jump to other documents is a(n)
A) presentation software package.
B) electronic spreadsheet package.
C) desktop publishing package.
D) database management software package.
Page Ref: 187
19) The difference between freeware and shareware is that
A) freeware is free when you purchase a companion product, while shareware is not.
B) freeware is offered without charge, while shareware must be paid for after trying.
C) freeware is free to schools, while shareware can be given only to students.
D) freeware comes with the computer, while shareware comes with other software.
Page Ref: 169
20) The software typically included in a productivity package is
A) gradebook, seating chart, class roll, and attendance tracking.
B) Internet access, email, dial-up software, and chat software.
C) desktop publishing, authoring, classroom management, and presentation.
D) word processing, spreadsheet, data base management, and presentation.
Page Ref: 170
21) In terms of document preparation and editing in a word processor, the software provides the
capability to
A) query and create reports from queries.
B) format and enhance text as well as check spelling.
C) make what-if analyses.
D) save and print.
Page Ref: 172-173
22) When applying database management to teaching and learning tasks, the software assists
students in
A) learning to categorize or demonstrate logic when creating a query.
B) creating clear summaries for student guides.
C) checking grammar and editing their work.
D) creating and testing formulas.
Page Ref: 186
54 · Test Bank
Matching Questions
Match the following.
1) Preparing a quality graph
Page Ref: 178-181
2) Programs you can use for free
Page Ref: 169
3) Printing poems on calendars
Page Ref: 170
4) Programs you can download
to try out before paying
Page Ref: 169
5) Pulling a picture into a
holiday letter
Page Ref: 174
6) Charts of daily temperatures
Page Ref: 178-181
7) Creating a family tree
Page Ref: 183
A) Freeware
B) Databases
C) Shareware
D) Word processing
E) Spreadsheets
F) Warmware
G) Spreadsheets
Chapter 5 · 55
Match the application or task with the most appropriate software.
8) Create a class newsletter to
send home to parents
Page Ref: 174
9) Manage a club budget
Page Ref: 178
10) Create a class roll and seating
chart
Page Ref: 192
11) Support a lecture
Page Ref: 187
12) Organize the numeric data
from a science experiment
Page Ref: 178
13) Develop and print a test
Page Ref: 170
14) Collect data for social studies
and reorganize them based on
criteria
Page Ref: 183
15) Collect attendance data across
the schools system
Page Ref: 194
16) Create your own electronic
grade book
Page Ref: 178
17) Save a class worksheet for
addition to a class web site
Page Ref: 170
A) None of these
B) District management support
software
C) Word processing
D) Classroom management support
software
E) Electronic spreadsheets
F) Database management
G) Presentation software
Short Answer Questions
1) You assign your students a unit on medieval Europe and have them build an assessment
instrument consisting of 300 questions. To manage all the information, what type of software
should they use? Justify your answer.
Page Ref: 170-191
56 · Test Bank
2) In your eleventh-grade English classes, you assign your students to write book reviews of the
books on their reading list. You want software that will store their reviews, so they can be
accessed, added to, organized in different categories (such as author, student reviews, genre,
historical period). What type of software program will you use, and how will it accomplish the
tasks you have specified?
Page Ref: 183-187
3) To introduce a new textbook to the English Department at Roosevelt High School, Allyn &
Baconʹs sales representative wants to show a visually dramatic preview of the contents of the
textbook. What type of software would you recommend that she or he use?
Page Ref: 187
4) What are the two main types of administrative software, and what is each type used for?
Page Ref: 168
5) How does productivity software differ from other types of administrative software?
Page Ref: 168
6) What is the difference between academic and administrative software?
Page Ref: 167
7) Name and briefly describe the function of three software packages typically found in
productivity software.
Page Ref: 170
8) What is the difference between classroom management support software and district
management support software?
Page Ref: 194
9) Name three issues of concern when selecting classroom management support software.
Page Ref: 168-169
Chapter 5 · 57
Essay Questions
1) You have been asked to serve on a committee that will recommend a word processing
software package for your school. What types of features would be important for the typical
teacher? What other considerations would you look for in terms of selecting this type of
software?
Page Ref: 170-177
2) Teachers have a critical role in identifying and selecting the software they will be asked to use.
Why is it so important for teachers to be involved in evaluation and selection of administrative
software?
Page Ref: 167