ICSMSU 5th Meeting 2014-2015
24/10/2014 – 17:30
Reynolds Building CX
Minutes:
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1.1
Introduction
Present:
Dariush Hassanzadeh-Baboli
Anju George
Dina Saleh
Chippy Compton
Callum Brehany
Anna Hurley
Jen Watson
Obi Abani
Matt Hutchinson
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Apologies:
Usama Asif
Gugs Lidder
Kanch Niruttan
Steve Tran
Med Harris
Cyin San
Salma Haddad
Dan Price
Mala Mawkin
Minutes of the last meeting still to be completed:
Action Point – Dina to finalise clubs and socs information for online calendar/liaise with Dan/Usama/Salma regarding the
different calendars on the website (social/academic). Dan to find a way if possible to sync calendar to smart phones.
Action Point –Dan to complete Clubs and Socs photos when he has a spare moment.
Action Point – Usama to look out for notes/ask on FB groups/potentially email and see if any are worth putting up on
Notebank. Get feedback from others in the year. This could be delegated to year reps? Chase up to see whether this has been
done.
Action Point – Salma to liaise with Gugs regarding Sohag Saleh’s idea for 3rd year re-introduction into ECGs etc. He wants to do
this via SU (more official). Chase up to see whether this has been done.
Action Point – Dariush to find out exam dates for all years events (e.g. Summer Ball) can be organized (ideal if the day of 5 th
year path/after final years have officially finished).
3.
Matters arising:
3.1
Freshers’ Fortnight Feedback:
 Roadshow favourite?! DJ for beach bop.
 More SU at the club night, med school presence.
 Review the stewarding. Scoring system good. Sport’s night Or Bop, not both for next year
 Review scoring for each event.
Action point – Dina/Mala RAG sports night should count towards SU stewarding duty for RAG Chair
3.2
Stewarding Expectations:
 Good job overall. Cannot leave positions. Especially fire exits!
 Ensure people check Whatsapp. (Anna)
 (Chippy) Doorstaff issues need to speak with bar. Refer to bar. Security aren’t keeping count. Not
recognising stewards. Matt aware. Security now have pro forma. Smokers?
Action point – All > keep signing people in at sports night and bops.
3.3
State of the Union
 Idea is to send a small document out once a month to show that the SU isn’t just about Crazy
socials and Teddington.
Action point – All to send Dariush a summary of role/what you’ve been doing to be emailed out by the 31 st October. Brief –
very brief.
3.4
Policy on Publicity of External Courses
 Salma wants to know what to do with courses advertising?
Action point – Salma to send all of these to Dariush/Dan for website or email.
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Officers’ reports
4.1
President: Dariush Hassanzadeh-Baboli
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Freshers' has killed me
Only just catching up with emails, sleep and life.
Went to opening of Heston. Teddington bar with some pictures of Teddington. Looking into
moving all the memorabilia from Teddington to Reynolds, some at Heston and the rest archived.
Teddington Alumni Day: Very successful. Enjoyed by all. The team I captained won!
Went to Graduation. Sat on stage. Did some walking.
Currently evaluating Freshers' with Ents team plus Chippy
Looking into getting a new ICSMSU app ETA: Jan 2015
Finalising plans to update the décor at Reynolds ETA: Jan 2015
Action Point – Dariush to find out if 3rd years can reclaim travel costs
4.2
Deputy President: Anju George
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4.3
My name is Anju and I survived Freshers' Fortnight Stewarding.
Attended FEO & SU mingle, nice chance to speak to Staff in relaxed setting, would be good to
increase SU numbers attending this next year.
Organised table seating of Freshers' Dinner ensuring all tutor groups were sat together and with
their Personal Tutor if they were attending in all but 2 cases following feedback from last year's
dinner.
Attended Student Services Committee 15/10/14 on Dariush's behalf.
Lead Steward for the first time at Graduation Sports Night. Evening went smoothly with no major
incidences. However, cleaning staff instructed security not to give us access to cleaning cupboard
due to SU using their supplies. This made cleaning up much more difficult but Karl has requested
a list of cleaning items needed to be sent to him and he will order it ASAP for future sports
nights.
Met with Dariush 23/10/14 to have a Freshers' Fortnight debrief and discuss feedback comments
from students regarding the fortnight
Attended Community and Welfare Board 23/10/14 on Jenny's behalf
Treasurer: Alex Compton
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Financial document still being updated. Waiting on final freshers numbers.
Cash from CX is going in today. SK cash to be counted next week. Anyone with printing claims
etc from freshers please contact Chippy for reimbursement.
Action Point -Chippy contact unmerged academics soc about getting money.
4.4
Secretary: Dina Saleh
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4.5
Freshers was fantastic but relieved to have sleeping time once more
Attended MedSoc Conference.. had a ball.. note to self – know ICSM songs.
Spending my life emailing
Feedback on newsletter – fortnight/external and internal? Dariush’s newsletter etc.
How to ensure communication bw Dariush/Dan etc when all CC’d into email
Mailing list to include all societies to avoid telling everyone the ‘rules’ of the newsletter every time
To sort out calendar situation with academics and Dan – to do: send email for dates for this term (with
hopefully updates mailing list?)
Just to point out that the website still needs to be updated e.g. under ‘Democracy, Election, Minutes’ etc.
Also on random side note - curious about what happens re. lost property in Reynolds
Communications: Dan Price (apologies)
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Due to Freshers’ Fortnight I don’t think I’ve done anything noteworthy enough for an Officer’s
Report.
Just added notices to website.
Action Point – Dan to keep updating website (e.g. Democracy/Minutes/Elections)
4.6
Welfare Officer: Jen Watson
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4.7
Working on surveys for year 5/6 to assess financial situation and hoping to meet again with Sky
Yarlett to discuss strategy
Met with Mike Schachter to discuss financial hardship among older years
First open welfare drop in session was fairly quiet but will look into better ways to publicise time
and place
Clubs and Societies: Med Harris (apologies)
Outstanding action points
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Sports photos. Just waiting for Dan to work some Comms magic and then we can send
them off to print. Currently no dead line but time is pushing.
Currently
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Arts Dinner. 15th November. Gugs is helping me out with this. Exactly the same as last year.
Southampton tour, awaiting names to put competitor tickets online. Still chasing club captains.
Theyre wanting to charge £5 a head which i think is out of order. Discussions shall continue.
Need to update Mala at some point.
Heston - all seems legit so far.
New committee with ICU for new clubs. Dariush will love going.
Action Point – Med to get on with advertising Arts Dinner.
4.8
Sites and Services: Kanch Niruttan (apologies)
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Just received trial lock for upstairs cabinet
Haven't done much aside from book rooms ... not much to report
To do:
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Chase up Vending Machine
Check up water filter
Clear those massive speakers from clubs and socs: They've been sitting in there for 3 years
does SU think it might be worth it to get rid of them so we have space for things we actually
use?
Stock check
Hang up signs
Action Point – Kanch to move speakers out and set date for CC to tidy CS store room
4.9
Academic Officer (Early Years): Usama Asif (apologies)
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4.10
Sorted year reps. I'll find out on Friday hopefully
Met with Mary and Jo about shaking up meetings. We're gonna meet on the 10th with the year
reps. In the mean time I'm going to get a list for her by next week hopefully, with problems on it
that she needs to resolve or has resolved already.
I'm working with her also on Year 2 feedback for anatomy. I'll update second years as normal
What the fudge is wrong with second years?!
I'm keeping the academic calendar up to date for the early years. Working with mainly surgsoc
and MM
Academic Officer (Science Years): Cyin San (apologies)
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9 of 11 BSc pathways have now elected Reps, BMS reps currently being elected
o Supervising GH elections on Friday
o Expected total number of reps as 27, averaging ~2 reps per course
o Meeting and giving induction to all Rep pairs in separate meetings over the next 3
weeks (goodbye, free time!); already started Monday
o Rep team meeting on Nov 12 prior to SSLG
Following-up on BMS Town Hall event, specifically items on: academic review of the BMS course,
notification of changes to BMS Y2 exams, changes to careers offerings and alumni contacts for
BMS Yrs 2-3, potential industry connections for BMS Y1/future cohorts
To begin contacting e-learning team to investigate Panopto roll-out for BSc pathways (both
Alison and Mark don’t seem to have objections and have been giving me contact suggestions)
Talked with Pascal on the feasibility of a Chem Eng-style ‘Panopto tech team’ though nothing
hashed out just yet
To follow-up on e-timetable issues experienced by BSc pathways students and BMS students
Survey intercalators on learning experience, with special regards to students from PBL-based
courses?
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4.11
Academic Officer (Clinical Years): Salma Haddad (apologies)
• Had too much fun during Freshers - thanks so much to all the organisers
• Had Academic societies meeting with Usama on 8/10
Very positive, lots of things coming up next year
MM are having trouble booking CX outpatients - I have emailed Dr Sam
• Year 3 Reps have been elected
• Met up with all my year reps and in process of writing reports for SSLG on 5/11
• Met with Pascal Loose (Dep Pres Education) about plans for the year
• Based on Yr 3 feedback organised lecture series on 28/10, 4/11 and 11/11 on 'Presenting Skills in
Clincial Medicine'
• Attended Curriculum Map demo with Dariush and Usama - was very exciting! Next meeting is 7/11.
• 19/11 next curriculum and assessment group meeting
• Points for discussion:
Does anyone know how to claim back transport costs?
What is the situation regarding NHS bursaries in 5th and final year?
Can I have a year rep social fund? Pretty please..??
4.12
Alumni & Careers Officer: Steve Tran (apologies)
Alumni
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Setting a date for the Alumni Association AGM – there are a few important agenda items but it’s
becoming difficult to track down the alumni.
ICSM Careers Network
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Over the summer we have converted the existing Careers Society and ‘de-merged’ all the
societies that fall under it into their own entity. In this de-merger that went through ICU’s Clubs,
Societies and Projects Board (CSPB), we ended up establishing 13 different entities: 10 of them
with full club member status and 3 in the New Club Incubator (NCI).
ICSMSU Anaesthetics and Intensive Care (740) - NCI
ICSMSU Connect (741)
ICSMSU Dermatology (717)
ICSMSU General Practice (714)
ICSMSU Heart (742)
ICSMSU Neurology (720)
ICSMSU Obstetrics & Gynaecology (712)
ICSMSU Oncology (719)
ICSMSU Opthamology (731) [Am chasing about correcting the name]
ICSMSU Paediatrics (716)
ICSMSU Pathology Society (743) - NCI
ICSMSU Pre-Hospital Emergency Medicine (744)
ICSMSU Psychiatry (715)
ICSMSU Radiology Society (745) - NCI
I’ve been chasing establishing all the new societies and their committees onto eActivities – Great
fun (sarcasm).
There is currently only one remaining issue – a student who is currently intercalating at Kings’ is
not being allowed to hold a committee position. The resolved issues are: getting a returning
intercalator onto the system, ensuring that people have access to their new eactivities role and
ability to room book.
We have banded them all together under the newly established ICSM Careers Network, which
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the policy for passed at the last exec meeting. I’ve been in discussions with Dr Carolyn Gabriel,
Vertical Theme Lead, and Philippa Shallard, NWTFS Manager, regarding how the network will fit
into ICSM Careers (School of Medicine arm of Careers)
So far as of Thursday 23rd October there are two pending applications: Teaching Society and
Rare Disease Society.
On Monday 20th October, I sent out an one-off careers network newsletter highlighting all the
new societies and introducing the network. Feedback for it has been quite positive and there
have been a lot of clicks to join societies/attend events
ICSM Careers
 I’ve been in discussion with Dr Gabriel and Ms Shallard regarding running Careers-orientated talks:
◦ Firstly we wish to trying out a ‘question time’ event with Surgical Society – invite
different specialities and have students ask questions like ‘which has the best work-live
balance?’ ‘whats the coolest thing you’ve done?’ ‘what opportunities are there for
working abroad or privately’ etc.
◦ If that goes successfully, we wish to try a ‘Medics’ one and a ‘ACCS’ one.
◦ In January, we wish to put on a ‘What happens after F2’ session with Imperial Graduates
(CT1+ level) - preliminary date is 8th January during the PACES talk.
4.13
Entertainments Chair: Callum Brehany
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Freshers happened, not too much of a problem. Meeting chippy tomorrow to go through numbers.
Search for snow ball beginning.
I would like to run through stewarding procedure and cleaning training at some point as at times it
could have been better, which makes our lives easier.
Apart from that, huge thank you to everyone for their help in ensuring we ran smoothly...
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4.14
Social Secretaries: Gugs Lidder (apologies) & Mala Mawkin (apologies)
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4.15
Fresher's is over!!! (Was bloody brilliant!)
Looking into venues for snowball now
Mala working with Med to organise Anal Tour
Gugs working with Med for Arts Dinner
Socials watching over Halloween week to make sure all goes smoothly, from Bop to the Rag event.
RAG chair: Obi Abani
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Carried out meeting with ChelWest in which certain things were brought to light as well as working
on activities for RAG Week
Organised event with Biochem and Biology soc with IC rag to make a large halloween event
Had meeting with RAG committee and all is hunkydory there
Always dreaming big, more to come.
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Action Point – Obi to find out about profit splitting in writing from IC RAG/biomed/biology.
4.16
Summer Ball Chair: Anna Hurley
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4.17
Last night was an amazing success. We've been looking into doing a club night in November but it
looks like the month is too busy. We'd love to do something post last sports night tho.
Have been in contact with opal re New Years resolutions so are waiting to hear back about that.
Still seeing venues so haven't decided yet. Have decided on a cirque du soleil kind of theme tho.
Bar Managers
4.18
ICSM Gazette
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Any other business
Action Point – Med/Dina/Chippy to refine the CS mailing list
Action Point – All > 1 week for lost property collection. Once termly from now on.
Sport’s teams kit bags, can’t happen. They can place it downstairs, but can’t collect after 10pm, until next
day.
Action Point – Dariush/Med to inform SU about this and draft email to CC about this. If there’s nowhere to put bags, it’ll
encourage them to leave bags at home…
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Upcoming Events:
Biochem/Biology Halloween Party Joins ICU and ICSM RAG off: Thursday 30th October
Halloween Bop: Friday 31st October
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Next Meeting:
5.30pm, 7th November 2014, Reynolds.
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Dates for your Diary:
Tuesday 28th October: Ents Meeting to choose venue for Snowball
Friday 31st October- Halloween Bop
Monday 3rd November: Booked Snowball by now
Saturday 15th November: Arts Dinner
Friday 21st November: Bop
Monday 15th December: Snowball
Friday 19th December: Christmas Bop