2011-2012
Constitution & Bylaws
University of North Carolina at Charlotte
Criminal Justice Association
(Updated August 2011)
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Table of Contents
I.
Name
II.
Purpose
III.
Meeting Times
IV.
Membership Requirements
1.
Granting Membership
2.
Dues
3.
Non-discrimination Clause
4.
UNCC Policy Statement
V.
Officers
VI.
Election of Officers
VII.
1.
Election Process
2.
Election of Senator and Marshal
3.
Vacancies
4.
Office of the President
Duties of Officers
1.
President
2.
Vice President
3.
Secretary
4.
Treasurer
5.
Senator
6.
Duties not prescribed
7.
Marshal
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8.
VIII.
Advisor
Removal from Office or Impeachment
1.
Recalling Officers
2.
Impeachment Process
IX.
Termination of Membership
X.
Committees
XI.
Duties of Committee Members
XII.
Amendments
1.
Amendment Requirements
2.
Proposed Amendment Submission
XIII.
Proxy Votes
XIV.
Rules of Order
Article I:
Name
This organization shall be known as the University of North Carolina at
Charlotte Criminal Justice Association, UNCC-CJA.
Article II:
Purpose
The purpose of the UNCC Criminal Justice Association shall be to provide
insight into the Criminal Justice field for the student body who is actively engaged
in collegiate preparation for professional service; to be made more aware of
occupational opportunities and careers in the Criminal Justice field and to elevate
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and uphold high ethical and professional standards in the Criminal Justice
profession.
Article III:
Meeting Times
The UNCC Criminal Justice Association shall meet at time agreed upon by
a 2/3 majority vote of dues paid members present at a meeting within the first two
weeks of each new semester. The President, as needed, may call special
sessions. There will be at least three meetings each semester in order to
maintain the charter.
Article IV:
Membership Requirements
Section 1
Membership shall be granted to those individuals who are in pursuit of a
baccalaureate or graduate degree from the University of North Carolina at
Charlotte and express an interest in the Criminal Justice field.
Section 2
The officers shall specify dues amounts at the beginning of each
semester. Dues will be collected at the beginning of each semester and
throughout the semester as members join. Members and non-members will be
allowed to attend special meetings of guest speakers and other Criminal Justice
Association functions. Members who have paid there dues will be allowed to
attend field trips and “restricted” Criminal Justice Association events.
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Section 3
The Criminal Justice Association, in keeping with UNC Charlotte policy,
will not discriminate in its membership policies or otherwise, against any person
on the basis of race, gender, national origin, ethnicity, religion, sexual orientation,
or disability.
Section 4
All of the members of the Criminal Justice Association must abide by all
UNCC policies.
Article V:
Officers
The UNCC Criminal Justice Association officers shall consist of a
President, Vice President, Secretary, Treasurer or a Treasurer/Secretary
combination if there is no candidate for both offices, Senator, and a Marshal.
Article VI:
Election of Officers
Section 1
The election process will be the first order of business on the second to
the last meeting of each semester. A non-officer member not currently seeking
an office shall conduct elections. Each attending dues paid member will have
one vote for each office and a 2/3 majority will determine the officers for the
upcoming semesters. Voting will be written secret ballot. All officers other than
the Senator and Marshal shall be voted upon at this time. Any member seeking
to fulfill a position for officer for the Criminal Justice Association shall be required
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to be nominated by any member in good standing which must be followed by a
second of the motion by a third party.
Section 2
The elections of the Senator and Marshal shall be the first order of
business within one of the first four meetings of each fall semester. The election
shall follow the same guidelines at Article VI: Section 1 except as the President
shall conduct the election.
Section 3
In the case of a vacancy during the course of a semester, executive
officers will be authorized to appoint Pro Temp [temporary] officer(s) to remain in
office for the duration of the semester until the next election process, as stated in
Article VI, Section 1.
Section 4
The office of the President shall require that any candidate have held a
Criminal Justice Association officer position for a period of not less than one
semester.
Article VII:
Duties of Officers
Section 1
The President shall open each meeting and uphold on all occasions the
observance of order and decorum among those present. The President shall be
responsible for appointing committee chairpersons and establishing committees
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as the members see need and fit. The President shall be responsible to ensure
that the Criminal Justice Association is operating smoothly and efficiently. The
President shall be responsible for duties not specified or those which are not
being completed by other officers until such time that those duties can be
delegated or new officers are in position. The President shall complete meeting
agendas.
Section 2
The Vice President shall perform all duties of the President during the
President’s temporary absence(s) or as an interim President upon resignation or
impeachment of the President. The Vice President shall also be responsible for
special programs during the regular meetings, to include, but not limited to, guest
speakers, job fairs, and other special events as designated by the President.
Section 3
The Secretary shall be recording officer and shall be the custodian of all
records except those specifically assigned to others. All records shall be open to
inspection by membership at any reasonable time. The Secretary shall maintain
accurate records of the Constitution and other relevant documents including the
Criminal Justice Association roster that shall be available to all active members.
The Secretary shall also be responsible for re-chartering the Criminal Justice
Association by the fourth Monday of January each year in such a manor as
described by the Student Government Association (SGA) re-chartering
guidelines. The Secretary shall be responsible for the roll call of attendance at
meetings and maintaining all attendance records. The Secretary, for the duration
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of the semester, shall keep all records of attendance. The Secretary shall also
be responsible for recording and maintaining minutes for each meeting.
Section 4
The Treasurer shall receive all money due to the Criminal Justice
Association, maintain and keep accurate records of the Criminal Justice
Association’s non-profit bank account and submit financial reports at the regular
Criminal Justice Association meetings as deemed necessary.
Section 5
The Senator shall be responsible for recruitment of new members and
publicity of the Criminal Justice Association meetings and events. The Senator
shall also be responsible for any correspondence to the Criminal Justice
Association, to include but not limited to, upkeep of the Criminal Justice
Association mailboxes.
Section 6
Roberts Rules of Order shall prescribe duties of each officer not
prescribed herein.
Section 7
The Marshal shall be responsible for the upkeep of the Criminal Justice
Association web page to include but not limited to, updating current events and
e-mail correspondence. The Marshall shall also be responsible for maintaining
any electronic records and data to include, but not limited to diskettes and blank
forms.
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Section 8
The Advisor is responsible for providing guidance, serving as a role
model, support for the group, and for helping connect the group to the
University’s policies. They will not have a vote or fill out forms for the group.
Article VIII: Removal From Office or Impeachment
Section 1
Any officer may be recalled for failure to perform the duties of the office, to
be determined by Criminal Justice Association officers to include but not limited
to, regular attendance and completions of job responsibilities, with the exceptions
if specific authorization given by the President.
Section 2
The impeachment process must be initiated by a motion from an officer,
which an additional officer must second. An impeachment process, upon being
seconded, must be announced one week before the meeting in which the
impeachment voting will be held. An impeachment motion will be carried by a
2/3 majority of the dues paid members present at the meeting.
Article IX:
Termination of Membership
Termination of membership shall come after one successive semester
without paying the membership dues or not attending a meeting.
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A member may also be terminated if they violate UNC Charlotte’s Policy.
On grounds of this dismissal the student will not be allowed to rejoin the
association. All UNC Charlotte Policy and procedures are to be followed and
executed by all members of the association.
Article X: Committees
All members of the Criminal Justice Association must be involved in one of
the four committees. This rule excludes officers, unless they wish to participate
in a committee. The committee’s consist of Apparel, Recruiting/Sponsors,
Events/Community Service, and Fundraising.
Article XI: Duties of Committee Members
Section 1
The Apparel committee is responsible for coming up with the articles of
clothing to be used to represent the Criminal Justice Association and the design
on each article of clothing.
Section 2
The Recruiting/Sponsors committee is responsible for attending all
showcases, designing flyers to be handed out, making sponsor letters and
deciding whom to send them to.
Section 3
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The Events/Community Service committee is responsible for deciding all
events and community service opportunities for the Criminal Justice Association
to attend. In accordance to the Student Government Association, we must
attend at least three events on campus. This committee must contact the place
of event and present the possible dates, the phone number of where the event is
being held, and a breakdown of the cost to the president.
Section 4
The Fundraising committee is responsible for coming up with ways to
raise money for the association. They must come up with possible dates for the
fundraising event, as well as a breakdown of the amount of money the supplies
will cost, and is to be presented to the president.
Article XII:
Amendments
Section 1
Amendments to this constitution require approval by a 2/3 majority vote of
all active dues paid members present at any regular meeting.
Section 2
All proposed constitutional amendments shall be submitted to the Vice
President.
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Article XIII: Proxy Votes
The Criminal Justice Association may not use proxy votes at any time for
any purpose.
Article XIV: Rules of Order
The rules of order shall be Robert’s Rules of Order.
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