Microsoft Word Part II
Kin 260
Jackie Kiwata
Overview
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Table of Contents
Comments
APA referencing
Creating a Table of Contents
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Generally, 2 ways:
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Using Outline Levels
Using Table Entry Fields
Either method requires:
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Selecting the text to use in the TOC
Inserting the TOC into the document
TOC – Outline Levels Method
Go to View > Toolbars
and turn on Outlining
toolbar.
Select the text to use as a
heading in the TOC
Assign text to a level
1.
2.
3.
•
4.
Level 1 = topmost level
Repeat for each heading
TOC – Outline Levels con’t.
4. Position cursor
at insertion point
in document
5. Go to Insert >
Reference >
Index and
Tables
6. Click OK to use
default styles.
TOC – Table Entry Field
Method
Alt+Shift+O to bring up
Table of Contents Entry
box
Double click the text to
use as a heading in the
TOC
Assign text to a level
1.
2.
3.
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4.
Level 1 = topmost level
Repeat for each heading
TOC- Table Entry Method
con’t.
5. Position cursor
at insertion point
in document
6. Go to Insert >
Reference >
Index and
Tables
7. Click OK to use
default styles.
Differences between the
methods
Table Entry Field
 More control when
adding headings
 Can add entries into
multiple tables
 More advanced
method
Outline Levels
 Simple, intuitive
approach
 Can only add entries
into 1 table
Example 1: Table of Contents
Using lec2_report.doc, insert a table of
contents meeting these requirements:
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Should be inserted after the title and before the
introduction.
Should contain 4 first-level headings
Methods and Procedures section should contain
4 second-level headings.
Inserting Comments
a.
b.
c.
With the cursor, either highlight the text, or place the cursor
after the text you wish to comment on
Click the Comment button (6)
Type comment in the red bubble that appears next to the
text
Example 2: Insert/Remove a
Comment
Using lec2_report.doc,
1. Insert a comment after the first bullet in the
Introduction.
2. Remove the comment.
APA-style referencing
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Refers to the rules and conventions
established by the American Psychological
Association for documenting sources used in
a research paper
As Kin majors, you are expected to know and
use APA style referencing
Must follow this style when referencing in
the text and in the Bibliography section
APA Format
CSLA library’s APA guide:
http://www.calstatela.edu/library/guides/3apa.pdf
 Purdue University’s APA guide:
http://owl.english.purdue.edu/owl/resource/560/0
1/
 In general, APA requires:
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Double-spacing throughout
Different format depending on source
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Book vs. Journal vs. Electronic source
Different format depending on # of authors
APA referencing in text
In general, format is:
(Last name of author, year of publication)
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1.
Indirect Quotations
a. Works by a Single Author
… In a recent study of reaction times (Walker, 2000)
… Walker (2000) compared reaction times
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b.
Works by Two Authors
i.
Always cite both names every time the reference
occurs in the text.
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… as has been shown (Joreskog & Sorbom, 1989)
Joreskog and Sorbom (1989) discuss …
In-text referencing :: Indirect quotation
c. Works by Three to Five Authors
i.
List all authors the first time you cite the source.

… as has been shown (Kernis, Cornell, Sun, Berry & Harlow,
1993)
In subsequent citations, use only the first author’s
last name followed by “et al.”
ii.

(Kernis et al., 1993)
d. Works by Six or More Authors
i.
Use the first author’s name followed by “et al.” for
all citations.
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Harris et al. (2001) argued…
(Harris et al., 2001)
Example 3: In-text References
Use the citation below to create the in-text reference
for the excerpt.
Hakkinen, K, Pastinen UM, Karsikas R, and Linnamo V.
(1995). Neuromuscular performance in voluntary
bilateral and unilateral contraction and during
electrical stimulation in men at different ages. Eur J
Appl Physiol 70: 518-527.
This phenomena has been demonstrated by a number
of studies (….)
APA referencing in text examples
Direct Quotations
2.
With Parenthetical Citation
a.
i.
Darwin used the metaphor of the tree of life “to
express the other form of interconnectednessgenealogical rather than ecological” (Gould & Brown,
1989, p. 14).
Part of the Narrative
b.
i.
Gould and Brown (1989) explain that Darwin used the
metaphor of life “to express the other form of
interconnectedness-genealogical rather than
ecological” (p. 14).
APA style in Reference List
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Citations should
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Be alphabetized
Use hanging indent format
Be cited according to source
Be double-spaced
Use single spaces after all punctuation
Brainerd, C. J., Reyna, V. F., Wright, R., & Mojardin, A. H. (2003). Recollection
rejection: False-memory editing in children and adults. Psychological
Review, 110(4), 762-784.
Journal List Examples
Journals, Magazines, Newspapers in Print Format
1.
General format:
Author, A. A., Author, B. B., & Author, C. C.
(Year).
Title of article. Complete Journal Title, xx(XX), xxxxxx.
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One Author
Turner, R. A. (2007). Coaching and consulting in multicultural
contexts. Consulting Psychology Journal: Practice and
Research, 59(4), 241-243.
Two Authors
Wegener, D. T., & Petty, R. E. (1994). Mood management across
affective states: The hedonic contingency hypothesis. Journal of
Personality & Social Psychology, 66, 1034-1048.
Journal List (con’t.)
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Three to Six Authors
Kernis, M. H., Cornell, D. P., Sun, C. R., Berry, A., & Harlow, T.
(1993). There’s more to self-esteem than whether it is high
or low: The importance of stability and self-esteem. Journal
of Personality and Social Psychology, 65, 1190-1204.
More than Six Authors
List the first six the same way you would list 3-6 authors
and then “et al.”
Harris, M., Karper, E., Stacks, G., Hoffman, D., DeNiro, R., Cruz,
P., et al. (2001). Writing labs and the Hollywood connection.
Journal of Film and Writing, 44(3), 213-245.
Book List Examples
Books, Reports, etc. in Print Format
2.
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General format:
Author, A. A. (Year). Title of work. Location: Publisher.
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One Author
Nagel, P. C. (1992). The Lees of Virginia: Seven generations of an
American family. New York: Oxford University Press.
Corporate Author w/Edition & Published by Corporate
Author
American Psychiatric Association. (1994). Diagnostic and
statistical manual of mental disorders (4th ed.). Washington,
DC: Author.
Online Source Examples
Online Journal, Magazine, Newspaper
3.
General format:
Author, A. A., Author, B. B., & Author, C. C. (Year).
Title of article. Title of Journal, xx(XX), xxx-xxx.
Retrieved from Web Address.
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Article from E-journal website
Ray, O. (2004). How the mind hurts and heals the body. American
Psychologist 59, 29-40. Retrieved from
http://www.apa.org/journals/releases/amp59129.pdf
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Note:
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Full URL is given with websites
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No period at end of URL
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Right click on URL and remove the hyperlink to eliminate
the blue type and underline
Example 4: APA Reference Types
Title: Benefit of exercise conditioning for patients with peripheral arterial disease
Journal: Circulation
Author: WR Hiatt, JG Regensteiner, ME Hargarten, EE Wolfel and EP Brass
Year: 1990
Issue/Volume: 81
Pages: 602-609
Title: ACSM’s Resource Manual for Guidelines for Exercise Testing and Prescription
Publisher: Lippincott Williams & Wilkins
Author: American College of Sports Medicine
Year: 2006
Edition: 5
City: Baltimore
Title: Adorno's Legacy: On Critical Theory, Cultural Studies, and the Global Political
Economy of Britney Spears Inc.
Author: Vanini, P.
Year: 2002
Date Retrieved: March 10, 2008
Website: http://www.gseis.ucla.edu/faculty/kellner/Illumina%20Folder/adornolegacy.htm
.
Example 5: Reference List
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Create a reference list from the 3 citations in
Example 2
More Information
APA Citations
http://www.library.cornell.edu/newhelp/res_strat
egy/citing/apa.html
http://apastyle.apa.org/
 Table of Contents in MS Word
http://office.microsoft.com/training/training.aspx
?AssetID=RC011356771033
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