Marilyn London, Ed.D.
2012-2013
 Provide
a way for you to organize your
paperwork for 4th year (you can also set up
electronic files using this design)
 Provide a way for you to cut down on the
time it takes to apply for away electives
 Provide a place for you to store your
important information
 For
the remainder of this PowerPoint,
consider each slide to be a pocket in a binder
(or a folder on your computer) that contains
important information for the 4th year.
 The title of the slide is the name of the
folder.
 The bullets are what you should put in each
folder.
 Academic
calendar that shows July 1st
through June 30th of your 4th year

Use a calendar that has a box for each day so you
can write in it if you choose to.
 4th
year schedule printed from Cbase
 Blank calendar page from Cbase2 registration
 Print the webpage:
http://sbumc.informatics.sunysb.edu/som/I
nternshipQuest
 From the above webpage, print the link
under Figure 1 called GENERAL RESIDENCY
APPLICATION TIMELINE (figure1)
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Request for Letter of Recommendation/Cover Sheet (print
from MyERAS or pick up in OME)
Create a list of Match sites and include your AAMC ID # on
the page(e.g. http://www.auanet.org
(http://www.auanet.org/content/residency/residencymatch.cfm), http://nrmp.org, http://www.aamc.org,
http://sfmatch.org)
The Main Match schedule
(http://www.nrmp.org/res_match/yearly.html)
ERAS information you might need
(http://www.aamc.org/students/eras/start.htm)
SF Match Timetable:
http://www.sfmatch.org/general/general_timetable.htm
Print and keep emails we send you about the Match and
about ERAS
 List
of Match sites
 Cbase URL
 Cbase2 URL (in case you want to drop/add or
swap)
 URL’s of residency sites that interest you
 You could also include important phone
numbers if you haven’t put them in your cell
phone yet.
 Personal
Statement—3 or 4 copies
 CV—3 or 4 copies
 MCAS report for personal information to keep
on hand
 Your copy of your USMLE reports of Step 1
results — 3 or 4 copies
 Certificate of completion for Infection
Control/OSHA course
 Health
insurance card-5-6 copies
 Immunization forms (with records of
vaccines, flu shots, updated PPD’s, annual
physical assessment)—5-6 copies
 A blank Health Update form (pick up from
Student Affairs office-Diane)
 Copies of any health forms required by away
sites where you will apply for electives
 Record
of your interviews (Give each site a
rating according to your priorities. You might
list, for example, housing, transportation,
friendly environment, location, etc.)
 Print outs of residency info –e.g. schedule
overview for the department you apply to
 Pictures of residency sites
 Interview process schedules
 Application procedure and housing
 Other pertinent information regarding
interviews and sites
 URL
of helpful web pages including study
guides, question banks (perhaps a Kaplan site
or NBME websites)
 Copy of USMLE application printed out
 Copy of Prometrics information (URL, phone
no.)
 Copy of ID you plan to use when you go to
take the exam
 URLs for Prometric dates when exams are
available
 4-5 copies of your Step 1 results
 Elective
approval forms for off campus and
international electives
 ITP (International Travel Policy paperwork)
 Drop/add form and URL for “how to set up
electives” website
(https://cbase.som.sunysb.edu/cbase2/public/course_info/electives_info.cfm)
 Elective
Evaluation form
 Elective grading sheet
 Research Elective forms
 VSAS URL, password, instructions
Thank you to Shannon Fuller for these innovative ideas!