Home Affairs Portfolio Committee
PROVINCIAL MANAGER’S PRESENTATION
MR ALBERT MATSAUNG
GAUTENG
01 SEPTEMBER 2015
1
Table of Contents
CONTENT
SLIDE NO.
Update on the recommendation by the portfolio committee visit on 26 November 2014
Introduction and Background
• Foot Print Expansion
3-4
6-19
SERVICES
Civic Services

Birth registration

ID School Project /ID Smart Card

Passport Applications

Late Registration of Birth
20-27
Immigration Services

Deportation

Asylum / Refugees
2
Table of Contents Continue
CONTENT
SLIDE NO.
Finance and Support:
• Capacity Information
• Provincial Fleet
• Budget
• Revenue Management
• Assets Register
33=51
PROJECTS
53=54
•
LRB
•
Operation Feila
Achievement
55-56
Challenges
3
UPDATE ON THE RECOMMENDATION BY THE PORTFOLIO COMMIITTEE VISIT ON 26
NOVEMBER 2014
The Committee visited the two Refugee Reception Offices in Pretoria; namely Marabastad Refugee Reception
office and the Tshwane Interim Refugee Reception Office (TIRRO)
The visit was shortened due to members called back to Parliament. The planned visit to cover Byron Place (PTA),
Harrison Street Office (JHB) and Provincial Managers Office did not take place as a result.
The committee made the following recommendations in regard to the Tshwane Interim
Refugee Reception Office (TIRRO)
RECOMMENDATIONS
UPDATE ON THE RECOMMENDATIONS
The DHA should consider the continued use of TIRRO given
the current demands and if so invest in improving the working
conditions and consider renovating the facility.
Influx of clients at Marabastad is being mitigated by sending
150-200 clients a day to TIRRO.
The DG Moetapele team has identified renovations that need
to take place at TIRRO and they are engaging with Property
Management on the matter
The DHA should ensure that the old and irrelevant posters are
removed
The posters on the walls have been removed and only the
relevant ones remain. Those that are high up on the ceiling and
cannot be removed have been referred to Property
Management to secure a service provider to take them down
The DHA should consider upgrading the computers as a matter
of urgency
-
Funding was secured for the procurement of NIIS
equipment
Approval was received from ISTEC for the procurement
thereof
In the process of procuring the NIIS equipment 4
The committee made the following recommendations at 8.2 The Marabastad Refugee
Reception Centre
RECOMMENDATIONS
UPDATE ON THE RECOMMENDATIONS
The DHA should make sure that the Centre
has adequate working air-conditioning.
•
•
The current air-conditioners are being maintained on a day to day basis.
A DG Moetapele Project team established to turn around Marabastad is tasked with
the procurement of all renovation-related materials including airconditioners, terminal
seating, etc
The DHA should ensure that there is sufficient
security to manage crowds at the Marabastad
Refugee Reception Centre
•
SAPS, CPFs and the migrant community organisations are assisting with queue
management in the outside space. Community organisations were brought in later to
assist the police so that we all own the process.
The statistics for robberies and muggings around the area have decreased as a
result of strengthened stakeholder relations
The private security is monitored on a daily basis by DHA security from Head Office
The budget has been made available for the perimeter fence, cameras and
necessary technology in the control room. Procurement processes are under way to
install these.
SSA are also on board dealing with issues of fraud and corruption inside and outside
the office
The electronic booking system is being developed and will be implemented before
the end of the financial year to manage influx
•
•
•
•
•
The DHA should make sure that the Centre
has adequate working air-conditioning.
•
•
The current air-conditioners are being maintained on a day to day basis.
A DG Moetapele Project team established to turn around Marabastad is tasked with
the procurement of all renovation-related materials including airconditioners, terminal
seating, etc
5
INTRODUCTION & BACKGROUND
•
•
•
•
•
•
•
•
The Gauteng Province is the smallest in size with the largest population estimated to be above all
the other Provinces in RSA
It accounts for an estimated 12,728,400 million which is 23.7% of RSA population as released by
Stats SA in 2011.
Has 3 Metropolitan Municipalities (Metro) namely Tshwane; Johannesburg and Ekhuruleni and 2
District Municipality (District) West Rand and Sedibeng and 7 Local Municipalities (LM).
The Province has a footprint of 145 servicing offices being 61 offices, 10 mobile offices and 67
health facilities for birth registration, 3 Ports of Entry (ORTambo; Lanseria and Waterkloof Airforce
base and 1 Refugee Reception Centre with one Satellite office.
Have a well established fora at Provincial, Metro, District and Local Municipalities to improve
service delivery.
Have well established Cadreship and Youth Forum which are actively involved in ensuring
entrenchment of leadership, professionalism, development and maintenance of appropriate
standards in the province.
The Province has launched Moetapele Project which is aimed at capacitating leadership in the
Edenvale local office medium.
The Province has 24 Smart ID Card producing offices with one dedicated for ID Smart Card and
Passport processes only.
6
OVERVIEW ANALYSIS: Executive Summary
PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES
End of Year 2014/2015
1. The Provinces achieved 4 out of the 10 targets (40%) for end of financial
•
•
•
•
Employers Charged
Fraudulent Marriages
High Impact Outreach Campaigns
Smart ID card issued to citizens 16 years and above
1.1. Six (6) Targets were not achieved (60%):
•Birth registration within 30 calendar days
•Payment of invoices within 30 days
•ASM: First Instance Determination
•Direct Deportation within 30 Days
•Transfers to Lindela within 20 days
•Transgressors charged
7
OVERVIEW ANALYSIS: Executive Summary
PROGRESS TOWARDS ACHIEVING STRATEGIC OBJECTIVES DURING Q1 2015
1. The Province achieved 6 out of the 12 targets (38%)
• Payment of invoices within 30 days
• Direct Deportation within 30 Days
• Absentee Management 100%
• Vacant Post at 8 % or lower
• Revenue bank vs bas
• LRB outreach
1.1. 6 out 12 Targets were not achieved (62 %):
•
Birth registration within 30 calendar days
• Employers Charged
• Transgressors charged
• Fraudulent Marriages
• Smart ID card issued to citizens 16 years and above
• Transfers to Lindela within 20 days
8
Quick wins
Finance

Managed to ensure payment of suppliers within 30 days during the 1st quarter of 2015/16.
Human Resource


Filled vacant funded post within the stipulated time frame of three months.
Maintained a vacancy rate at less than 6 % which is even less than 10 %t as stipulated by DPSA
Launch of Moetapele
 Managed to support and launch Moetapele Project aimed at capacitating leadership capabilities within the Department
Improve stakeholder engagement with Department of Health
 Managed to implement a LRB cleanup campaign project throughout the Province during the month of July 15
 Detected, detained and deported a sizeable number of illegal immigrants under Operation Fiela umbrella
Footprint Expansion
 Managed to support ID Smart Card Rollout to the banks (FNB and Standard bank)
Operations Management
Implemented the new operating hours model that seeks to ensure operations six days a week with no overtime and time off and
therefore improving services to the people .
9
PROVINCIAL OVERVIEW & FOOTPRINT
10
ORGANOGRAM: PROVINCIAL MANAGEMENT STRUCTURE
PROVINCIAL MANAGER
Mr AM Matsaung
PROVINCIAL CO-ORDINATOR
Mr DR Buthelezi
FINANCE AND SUPPORT
Ms PZ Ntshiba
EKURHULENI METRO
JOHANNESBURG METRO
TSHWANE METRO
MS MM Moeketsi
Ms LM Mkhulise
SEDIBENG DISTRICT
Ms N Mlenzana
WESTRAND DISTRICT
Vacant Unfunded
Ms L Afilaka
OFFICES
Large – 2
Medium – 7
Small -6
Hospitals –14
Mobiles - 3
OFFICES
OFFICES
OFFICES
Large -2
Large - 1
Large - 2
Medium – 7
Medium - 4
Medium - 4
Small – 7
Local – 4
Small – 7
Port of Entry – 1
Hospitals - 7
Hospitals – 20
Hospitals –21
Mobile - 1
Mobile - 2
Mobile - 2
OFFICES
Large - 1
Medium – 2
Local – 4
Hospitals – 5
Mobile - 2
11
GAUTENG PROVINCE: DISTRICTS
GAUTENG PROVINCE
2,921,488
16
2
21
Region 3 City of
Tshwane Metro
4.434.827
13
Region 1 City of
Johannesburg Metro
20
8
5
820,995
2
Region 2
Westrand
District
unipality
3,178,470
2
15
14
3
Region 4 Ekurhuleni Metro
916,484
7
1
8
Region 5 Sedibeng District Municipality
Number of offices
Number of Hospital
Population
Mobiles
SUMMARY OF THE CURRENT FOOTPRINT FOR THE GAUTENG PROVINCE
TYPE OF OFFICE
DHA current
footprint
Operational
Local Office Large ( former RO)
8
8
Local Office Average ( former DO)
25
25
Local Office Small (former PSP)
19
15
Refugee Reception Centre
1
1
Health Facilities (HSP)
67
27
Ports of Entry (POE)
2
2
Thusong Service Centre (TSC)
7
7
Non Operational
due to
accommodation
challenges
4 not operational
due to the buildings
vandalised by
service protests
36 3G connectivity
and 7 health facility
work at a capacity
of 30 %
13
DHA FOOTPRINT (Offices) TSHWANE METRO
Tshwane Metro
Modernised (Smart
Cards)
Thusong Centers
Modernised
Pretoria
Yes
Mamelodi
Yes
Akasia
Yes
Lebotloane
No
Temba
Not yet
Leretlhabetse
No
Ga-Rankuwa
Yes
Onverwacht(service point)
No
Mamelodi
Yes
Enkangala(service point)
No
Mabopane
Not yet
Atteridgeville
No
Centurion
Not yet
Cyferskuil(service point)
No
Cullinan
Soshanguve
Total Modernised
Not Yet Modernised
Not yet
Yes
5
4
1
6
14
DHA FOOTPRINT (Offices) JHB METRO
Office
Modernised
Thusong
Modernised
Johannesburg
Yes
Bara Mall
Not
Soweto
Yes
Ennerdale
Not
Randburg
Yes
Lenasia
Not
Alexandra
Yes
Eldorado Park
Not
Maponya Mall
Yes
Orange Farm
Not
Ivory Park
No Yet
Dobsonville
Not
Roodepoort
Yes
Total modernised
6
0
Total not Modernised
1
6
15
DHA FOOTPRINT (Offices) EKURHULENI METRO
Ekurhuleni
Metro
Modernised
PSP
Alberton
Yes
N/A
Benoni
Not Yet
N/A
Boksburg
Yes
Vosloorus
Not Yet
Brakpan
Yes
Tsakane
Not Yet
Edenvale
Yes
N/A
Germiston
Yes
N/A
K/park
Yes
Tembisa
Not yet
Nigel
Springs
Total Modernised
Total Not
Modernised
Yes
Yes
8
Duduza
Kwa-Thema
Not yet
Not Yet
0
1
Modernised
THUSONG CENTER Modernised
Katlehong
5
Not yet
01
16
DHA FOOTPRINT (Offices) WESTRAND DISTRICT
Westrand
large
Modernised Medium
Randfontei
n
Not yet
Modernised
Small office
Modernised
Krugersdorp Yes
Kagiso
Not yet
Carletonville Not yet
Khutsong
Not Yet
Mohlakeng (Currently not
operational due to community
unrest/ building vandalised by
service delivery protests)
Not Yet
Bekkersdal (Currently not
operational due to building
vandalised by service delivery
protests)
Not Yet
Brandvlei (Currently not
operational due to building
burnt)
Not Yet
17
DHA FOOTPRINT (Offices) WESTRAND DISTRICT
Sedibeng large
Vereeniging
Modernised Medium
Yes
Total not
Modernised
1
Small
Modernised
Vanderbijpark Yes
Devon
Not Yet
Sebokeng
Yes
Sharpville
Note yet
Evaton
Not yet
Bophelong
Not Yet
Heidleberg
Total Modernised
Modernised
Not yet
Ratanda (Currently
not operational
due to building
Not yet
burned)
2
2
4
18
DHA FOOTPRINT (HOSPITALS)
Manual collection (From
health facilities that was
never connected but are
serviced
Functional
NonFunctional(previously
connected )
Johannesburg
7
7 working on a capacity of
30 % due to 3 G
4
Ekurhuleni
11
3
8
Tshwane
12
10
11
West Rand
4
1
Sedibeng
2
5
Mobile Offices
8
2
Total
44
28
Metro/District
CIVIC TARGETS
20
Projected 174084 births registered in
province within 30 calendar days of
birth
DHA Annual Target:
Regions
Baseline
2014/2015
Actuals 2014/2015
Projected Annual Target
per Province 2015/2016
Q1 Target
Q1 Actuals
Johannesburg
48318
49263
52050
12221
12463
Westrand
11882
10807
12800
2919
2835
Tshwane
49487
50311
53309
12990
12252
Ekurhuleni
40308
48342
43421
10768
10558
Sedibeng
11609
12252
12506
3059
3569
TOTAL
161604
170973
174086
41958
41677
21
DHA Annual Target:
BASELINE for
Province (14/15)
161604
ANNUAL TARGET for Province
(15/16)
174086
Q1 PROGRESS:
STATISTICS
41677
ANALYSIS
-We under-achieved the target by 281
-
QUARTER 1 TARGET for Province
41958
CHALLENGES:
 Out of 68 health facilities 36 are not working due to 3G
connectivity and 7 are working at a capacity of 30 %
 Children not registered over weekends
Out of 41677 birth register 260 are foreign births.
240 registered by informers
17455 birth registered at health facilities
23722 birth registered at Office
22
A projected 2.2 Million ID Smart Cards (GP
ANNUAL TARGET 665280 )
DHA Annual Target:
Regions
Baseline
2014/2015
Annual Target
Actuals 2014/2015
2015/16
Q1 Target
Total Q1 Head
TOTAL Issue Q1
office Application
Office
taken in
Johannesburg
174350
144799
262080
65520
44435
45909
Westrand
17263
20549
20160
5040
5101
5368
Tshwane
81231
118076
134400
33600
34121
32729
Ekurhuleni
47113
102839
181440
45360
37255
36039
Sedibeng
22763
43547
67200
16800
13086
12336
Total
342720
429810
665280
166320
133998
132381
23
DHA Annual Target: A projected 178675 Identity Documents
(first issue) issued to citizens 16 years of age and above
Regions
Baseline
Actuals 2015/2016
Johannesburg
27714
7514
Westrand
4718
2670
Tshwane
32724
5614
Ekurhuleni
30373
3362
Sedibeng
7829
1550
103358
20710
Total
24
PROVINCIAL ID School Project /ID Smart Card
Name of the Office
Tshwane
Soshanguve
Akasia
Mamelodi
Ga -rankuwa
LOL PRETORIA
Ekurhuleni
Boksburg
GERMISTON
Johannesburg
LOM ALEXANDRA
MO Randburg
LO Johannesburg
MO Roodepoort
LO Soweto
Westrand and
Sedibeng
Sebokeng
Krugersdorp
Vereeniging
Vanderbijlpark
Number of
School invited
Number of Learners
Number of Smart Card Number of Outstanding smart
Applied of SMART ID CARD Issued for Learners
Id card for Schools
17
0
2
5
0
2 (1 will come
in september)
1
23
0
0
12
18
4
81
584
1321
0
5708
0
not recorded
838
0
5577
0
not recorded
1163
0
0
42
60
39
0
2
60
76
0
0
439
1353 unkown
44
0
0
318
36(still in process)
0
0
121
1051
1098
166
272
928
903
0
0
unkown
123
195
0
0
NUMBER OF SMART ID CARDS ISSUED FOR LEARNERS CANNOT BE TRACED DUE TO THE FACT THAT THE LEARNERS VISIT
OUR OFFICE INDIVIDUALLY FOR COLLECTION OF THEIR SMART ID CARDS, AND THAT POSE A CHALLENGE FOR OUR OFFICE
TO TRACE THE NUMBER OF OUTSTANDING SMART ID CARDS AS WELL.
DHA Annual Target:
BASELINE for
Province (14/15)
429810
Q1 PROGRESS:
STATISTICS
133998
ANNUAL TARGET for Province
(15/16)
665280
QUARTER 1 TARGET for Province
166320
CHALLENGES:
 Offline mode does not work
ANALYSIS
 Not having mobile solution to take applications at schools
-We under achieved the target by 32322 for the first quarter
- We have 23 offices that are online in the Province
 Load shedding is one of the contributing factors
- There is a significant decline in application for green barcode
ID document
26
Passport applications
Performance for 2014/2015
Regions
Manual Passport
Performance for 2015/2016 Q 1
Life Capture Manual Passport
Life Capture
Johannesburg
43646
75429
147
36164
Westrand
12122
4502
3029
3635
Tshwane
54882
24444
10646
11515
Ekhuruleni
33073
25948
3240
28610
Sedibeng
6970
7940
1435
3109
150693
138263
18497
83033
Total
Since the inception of life capture of passport the manual application has declined
27
IMMIGRATION TARGETS
28
Annual Target:
100 % of undocumented foreigners deported within 30
calendar days (direct deportations)
Regions
Baseline
Actuals 2014/2015
Q1
Target
Actuals Q1
Johannesburg
100%
833/833
100%
215/215
Westrand
100%
368/368
100%
5/5
Tshwane
100%
344/344
100%
13/13
Ekurhuleni
100%
641/978
100%
221/221
Sedibeng
100%
40/40
100%
0
TOTAL
100%
2226/2563
100%
454/454
Top 5 countries that are directly deported:
 Ghana
 Congo
 India
 Lesotho
29
DHA Annual Target:
BASELINE for
Province (14/15)
100%
ANNUAL TARGET for Province
(15/16)
100%
Q1 PROGRESS:
STATISTICS
454/454
QUARTER 1 TARGET for Province
100%
CHALLENGES:
ANALYSIS
- There has been a significant improvement regarding direct
deportations
30
Annual Target:
100 % of undocumented foreigners transferred to Lindela deported within 20 calendar
days
Regions
Baseline 2014 /2015
Actuals 2014/2015
Q1 Target
Actuals Q1
Johannesburg
100%
5193/5193
100%
1142/1142
West rand
100%
1078/1234
100%
294/394
Tshwane
100%
3544/3611
100%
1290/1322
Ekurhuleni
100%
5691/5743
100%
1727/1747
Sedibeng
100%
620/657
100%
59/86
TOTAL
100%
16126/16413
100%
4512/4691
Top 10 countries transferred to Lindela





Zimbabwe
Mozambique
Lesotho
Malawi
Pakistan
Nigeria
DRC
Bangladesh
Swaziland
China
31
DHA Annual Target:
BASELINE for
Province (14/15)
100%
Q1 PROGRESS:
STATISTICS
4512/4691
ANNUAL TARGET for Province
(15/16)
100%
QUARTER 1 TARGET for Province
100%
CHALLENGES:
ANALYSIS
32
IMMIGRATIONS STATISTICS – (APRIL – JUNE 2015)
PORT CONTROL STATISTICS
Arrival
Departure
PORT
RSA
Foreigner
RSA
Foreigner
Lanseria Airport
4769
2158
4857
1920
Waterkloof Airbase
485
240
518
92
TOTAL
ASYLUM SEEKER MANAGEMENT – PRETORIA REFUGEE RECEPTION CENTRE
100% FIRST INSTANCE STATUS DETERMINATION FINALISED WITHIN 3 MONTHS
Province
Pretoria Refugee Reception
Office
100% First instance status
determination finalized within 3
months 2014/15
April 2014-March 2015 (application
received 46 257)
Finalised (33 926)
Annual Target
2014/15
100% First instance status
determination finalized within 3 months
2015/2016
Received (16 250)
Finalised (10 351)
2 DAYS TO PROCESS A REFUGEE ID APPLICATION FROM DATE OF RECEIPT
Province
Pretoria Refugee
Reception Office
2 Days to process a refugee ID
application from date of receipt to
dispatch 2014/15
Annual Target 2014/15
2 Days to process a refugee ID
application from date of receipt to
dispatch 2015/16
Dispatched April 355
May 389
June 419
System crashed during the Month of
March 2015
1 DAY TO RECEIVE REFUGEE ID AT OFFICE OF APPLICATION
Province
Pretoria Refugee Reception
Office
1 Day to receive refugee ID at office
of application
2014/15
System crashed during the Month
of March 2015
Annual Target
2014/15
1 Day to receive refugee ID at office of
application 2015/16
April IDs 249
May IDs 632
June IDs 1000
FIRST INSTANCE STATUS DETERMINATION FINALIZED WITHIN 3 MONTHS
Province
Pretoria Refugee
Reception Office
100% Of first
100% Of first 2 Days to
instance status instance status process a
determination
determination refugee ID
finalized within 3 finalized within 3 application from
months 2014/2015
months
date of receipt to
2015/2016
dispatch
20142015
1 Day to receive
refugee ID at office
of application
2015/16
1 Day to receive refugee
ID at office of application
2015/16
April 2014-March Received (16 Statistics April Received from HQ
Issued to
Issued to applicants
2015 (application
April 249
applicants April 464
April 464
250)
355
received 46 257) Finalised (10
May 632
May 470
May 470
May 389
Finalised (33 926)
June 1000
June 322
June 322
351)
June 419
TOP 5 ASYLUM SEEKING COUNTRIES
-
2 Days to process a
refugee ID
application from
date of receipt to
dispatch 2015/16
Zimbabwe
Nigeria
Asians (Bangladesh,Pakistan,India)
Ethiopia
Somalia
TOP 3 ASYLUM APPROVALS
-Ethiopia
-DRC
-Somalia
FINANCE AND SUPPORT SERVICES
36
Annual Target:
Months
100% of valid invoices settled within 30 days of receipt and approval
Number of
invoices received,
Number of
Number of
Number of orders
certified &
invoices paid
invoices not paid
% compliance
issued
submitted for
within 30 days
within 30 days
payment
2014/2015
835
1693
1667
23
98.65%
Q1 2015/2016
263
308
308
0
100%
37
DHA Annual Target: Payment of invoices within 30 days
BASELINE for
Province (14/15)
100%
ANNUAL TARGET for Province
(15/16)
100%
Q1 PROGRESS:
STATISTICS
QUARTER 1 TARGET for Province
100%
CHALLENGES:
308/308
ANALYSIS
- The target has been achieved during Q1
- There has been significant Improvement of payment of
invoices
38
STAFF PROFILE
LEVEL
MALE
DISABILITY
FEMALE
DISABILITY
TOTAL
14
1
0
0
0
1
13
1
0
5
0
6
12
08
00
03
00
11
11
01
00
00
00
01
10
28
00
23
00
51
9
01
00
04
00
05
8
78
01
94
00
172
7
48
02
72
00
120
6
356
03
679
09
1035
5
11
00
15
00
26
4
00
00
1
00
01
3
23
00
60
00
83
Total
556
6
956
9
1512
EMPLOYMENT EQUITY
NUMBER OF
OFFICIALS
TOTAL
AGES
18 - 35
AGE OF EMPLOYEES
MALE
FEMALE
492
163
329
36-51
778
301
477
52- 55
135
48
87
56 and above
107
44
63
1512
556
956
40
PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS
Total Establishment
Total Filled
Vacant
Funded
1575
1512
63
Capacity Rate
96%
4%
41
Filling of Vacancies: From April to June 2015
Region
Total
Posts
Advertis
ed
Not
Advertis
ed
Shortliste
d
Not
Shortlist
ed
Intervi
ewed
Not
Interviewe
d
Filled Posts April to
June
JHB
Region
13
11
02
08
05
08
05
06
10
Tshwane
18
15
03
11
07
11
07
06
06
Westran
d and
Sediben
g
16
13
03
12
04
12
04
08
08
Ekurhule
ni
16
15
01
14
02
12
04
08
10
63
54
9
45
18
43
20
28
34
TOTAL
S
Filled posts from
01 July to date
42
Filling of Vacancies:
Breakdown of posts as per advertisement:
HRMCM
28/2015
HRMC 31/2015
Immigration
Assistant Director :
Office 17
IMS 01
Control
Immigration 07
Assistant Director
: IMS 01
HRMCM 34/2015
HRMC 44 /2015
HRMC 55/2015
Administration Clerk 03
Immigration Officer 02
Chief Administration
Clerk 01
Control Immigration
Officer 01
Senior Admin Officer
Finance 01
Administration
Clerk 04
Chief
Administration
Clerk 01
Immigration
Office 02
Mobile Driver 01
Administration Clerk 01
Civic Services
Supervisor 01
Grounds man 01
43
PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM
DESCRIPTION
PERFORMANCE AGREEMENT
PERCENTATAGE%
2013/14
1536
100%
2014/15
1539
99%
1336
1st quarter (2015/2016)
90%
NOTE
PMDS for 2014/15 – the reason for 99% was due to 6 termination of contract and 3 resignations
44
MANAGEMENT OF LEAVE
Regions
Number of Leave
certificates
received from
offices on
monthly basis April 2015
Number of Leave certificates received
from offices on monthly basis May 2015
Number of Leave certificates received
from offices on monthly basis - June
2015
Johannesburg
Westrand &
Sedibeng
1
1
1
1
1
1
Tshwane
1
1
1
Ekurhuleni
1
1
1
Provincial Office
1
1
1
1
1
1
1
1
1
7
7
7
Lanseria
Marabastad RRC
Total
45
SUMMARY OF BUDGET 2014/2015
COMPENSATION OF EMPLOYEES AS AT 31 MARCH2015
OFFICE/REGION
BUDGET
PROVINCIAL MANAGER
FINANCE&SUPPORT
MARABASTAD
LANSERIA
ACTUAL AMOUNT SPENT
15,383,000.00
-
17,821,382.35
-
49,165,000.00
47,558,244.27
5,557,000.00
5,488,164.13
90,802,000.00
92,509,374.39
33,537,000.00
35,215,427.33
73,149,000.00
75,709,787.82
70,056,000.00
72,671,263.05
32,490,000.00
32,140,140.90
370,139,000.00
379,113,784.24
JOHANNESBURG REGION
SEDIBENG DISTRICT
TSHWANE METRO
EKURHULENI METRO
WEST RAND DISRICT
TOTAL
On compensation of employees the province overspent by 2.29% (R9,056,257.82), the
cause of this is the salary adjustment of certain salary levels (9/10 & 11/12) as instructed
by the DPSA.
SUMMARY OF BUDGET 2014/2015
GOODS & SERVICES 2014/2015: AS AT 31 MARCH 2015
OFFICE/REGION
BUDGET
ACTUAL
AMOUNT SPENT
COMMITMENT
TOTAL SPENDING
AVAILABLE
AMOUNT
ACTUAL%
SPENT%
PROVINCIAL MANAGER
2,486,400.00
1,791,048.84
223,980.04
2,015,028.88
471,371.12
72.03%
81.04%
FINANCE AND SUPPORT
13,773,000.00
12,725,935.41
174.49
12,726,109.90
1,046,890.10
92.40%
92.40%
2,488,000.00
2,516,687.74
1,519.11
2,518,206.85
-30,206.85
101.15%
101.21%
91,000.00
84,904.49
1,421.98
86,326.47
4,673.53
93.30%
94.86%
1,901,000.00
2,782,333.92
32,495.74
2,814,829.66
-913,829.66
146.36%
148.07%
955,000.00
853,685.88
28,593.75
882,279.63
72,720.37
89.39%
92.39%
TSHWANE METRO
1,798,000.00
2,176,416.10
45,025.94
2,221,442.04
-423,442.04
121.05%
123.55%
EKURHULENI METRO
1,533,600.00
1,732,683.98
30,900.87
1,763,584.85
-229,984.85
112.98%
115.00%
WEST RAND DISTRICT
946,000.00
978,475.19
47,190.11
1,025,665.30
-79,665.30
103.43%
108.42%
25,972,000.00
25,642,171.55
411,302.03
26,053,473.58
-81,473.58
98.73%
100.31%
MARABASTAD
LANSERIA
JOHANNESBURG METRO
SEDIBENG DISTRICT
Total
 Overall the Province is in line with the spending of 100% on goods services and is within 2% for under
or overspending guideline with an overspending of 0.31% (R 81,473.58) which is caused by household
expenditure.
 Households includes leave gratuity which are payouts when employees resign
47
SUMMARY OF BUDGET 2015/2016
COMPENSATION OF EMPLOYEES 2015/2016 : AS AT 31 JULY 2015
OFFICE/REGION
PROVINCIAL MANAGER
FINANCE AND SUPPORT
MARABASTAD
BUDGET
ACTUAL SPENDING
16,628,000.00
-
5,632,097.65
-
49,472,000.00
16,845,099.64
5,648,000.00
1,847,097.46
JOHANNESBURG METRO
93,820,000.00
31,843,943.91
SEDIBENG DISTRICT
35,126,000.00
11,789,326.38
TSHWANE METRO
75,923,000.00
27,415,452.72
EKURHULENI METRO
72,969,000.00
24,802,889.07
WEST RAND DISTRICT
34,543,000.00
10,970,477.42
384,129,000.00
131,146,384.25
LANSERIA
Total
48
SUMMARY OF BUDGET 2015/2016
GOODS&SERVICES 2015/2016: AS AT 31 JULY 2015
OFFICE/REGION
BUDGET
ACTUAL
SPENDING
COMMITMENT
TOTAL SPENDING
AVAILABLE
AMOUNT
Actual
% Spent
PROVINCIAL MANAGER
1,913,000.00
486,748.87
118,559.23
605,308.10
1,307,691.90
25.44%
31.64%
FINANCE AND SUPPORT
13,703,000.00
4,407,520.32
501,496.65
4,909,016.97
8,793,983.03
32.16%
35.82%
1,670,000.00
807,450.72
694,277.93
1,501,728.65
168,271.35
48.35%
89.92%
233,000.00
0.00
24,789.19
24,789.19
208,210.81
0.00%
10.64%
MARABASTAD
LANSERIA
JOHANNESBURG METRO
2,023,000.00
926,823.16
569,875.66
1,496,698.82
526,301.18
45.81%
73.98%
SEDIBENG DISTRICT
1,032,000.00
166,553.71
274,838.45
441,392.16
590,607.84
16.14%
42.77%
TSHWANE METRO
2,043,000.00
283,010.87
477,630.92
760,641.79
1,282,358.21
13.85%
37.23%
EKURHULENI METRO
1,686,000.00
1,381,422.67
257,349.87
1,638,772.54
47,227.46
81.93%
97.20%
WEST RAND DISTRICT
1,044,000.00
567,693.62
252,938.67
820,632.29
223,367.71
54.38%
78.60%
3,171,756.57
12,198,980.51
13,148,019.49
35.61%
48.13%
Total
25,347,000.00
9,027,223.94
 The Province has committed funds to contractual obligations hence on goods and
services.
 Overall the Province is in line with the spending of 33.33 % on goods services and is
49
within 2% for under or overspending guideline at 0.81%.
REVENUE COLLECTION PER MUNICIPALITY 2014/2015: AS AT 31 MARCH 2015
REGION
TOTAL COLLECTED
JOHANNESBURG METRO
70,060,216.80
TSHWANE METRO
64,542,621.64
EKURHULENI METRO
58,816,180.90
WESTRAND DISTRICT
13,345,482.35
SEDIBENG DISTRICT
12,463,531.00
TOTAL
219,228,032.69
REVENUE COLLECTION PER MUNICIPALITY 2015/2016 AS AT 31 JULY 2015
REGION
TOTAL COLLECTED
JOHANNESBURG METRO
23,385,445.00
TSHWANE METRO
20,341,797.25
EKURHULENI METRO
16,137,151.00
WESTRAND DISTRICT
4,890,735.25
SEDIBENG DISTRICT
4,587,730.00
TOTAL
69,342,858.50
51
FLEET MANAGEMENT
KEY AREA
NUMBER
PERCENTATAGE
Vehicles
Number of vehicles in the Province
184
100
176/184
95.65%
8/184
4.35%
13 of 131
9.92%
10
100%
Number of dysfunctional mobile
0
0%
Number of Functional mobiles
10
100%
Number of Functional vehicles
Number of vehicles involved in accidents
New vehicles received (131 G-vehicles
earmarked for replacement)
Mobile offices
Number of mobile offices
52
ASSET MANAGEMENT AND SCM FUNCTIONS:
Nr of Assets
on Province
FAR
Additional
assets not on
register
27532
Region/Office
Ekurhuleni
Johannesburg
PM
Lanseria
Sedibeng
Tirro
Marabastad
Tshwane
Westrand
0
Verified
Leased
assets
F/ L
Assets
112
112
Verified
Value-Verified
5421 31,539,351.68
7823
695
117
2611
1479
2082
4695
1996
32,731,344.96
4,325,380.32
4,325,380.32
12,782,069.76
5,868,921.89
5,831,407.60
21,276,116.40
7,572,504.37
Total
26,919 126,252,477.30
AG asset audit concluded at:
(1) Awaiting final report
Outcomes:
Awaiting final report
Not verified
Audit
information
613
None
Unverified
% Unverified
Value-Unverified
99%
38
188,898.36
99%
96%
100%
100%
94%
88%
99%
99%
112
27
0
12
89
293
24
18
191,548.37
141,010.10
56,790.91
226,995.52
352,757.74
63,807.05
8,391.80
98%
613
1,230,199.85
%
1%
1%
4%
0%
0%
6%
12%
1%
1%
2%
53
EMPLOYEE RELATIONS CASES
NUMBER OF CASES
REPORTED
KEY AREA
OUTCOMES
Fraud & Corruption
9
17
Improper Conduct
1
2
Abscondment
1
1
Financial Misconduct
1
1
Gross Negligence
6
7
Negligence
2
2
Cross Dishonesty
6
6
Assault
3
3
9
9
SANCTIONS
Dismissals
Warnings
7
54
COUNTER CORRUPTION AND SECURITY SERVICES
•
•
•
•
Corruption Unit and Security (CCSS):
Cases received = 18
Finalized - 6
Outcome = 14
•
Challenges
55
CASH IN TRANSIT
ARRANGEMENTS
• The Department has contracted Fidelity for Cash-in-transit services in
offices.
• Collection and transfer to the bank is done on a daily basis.
• There has been challenges on non returning of bank books from Fidelity.
• Office managers are responsible for the management of the process.
56
PROJECTS
57
PROVINCE
GAUTENG
DHA OFF.
DATE
POLICE STATION
ARRESTS
19
2015-07-04
SEBOKENG
59
30
2015-07-09
CARLTONVILLE
42
38
2015-07-10
HONEYDEW
231
39
2015-07-16/17
SUNNYSIDE
41
37
2015-07-18
DOBSONVILLE
38
29
2015-07-21
TEMBISA
180
07
2015-07-21
BENONI
30
14
2015-07-22
MEYERTON
63
46
2015-07-25
KAGISO
10
REMARKS
58
• PROVINCIAL OUT REACH PROGRAMMES
DISTRICT
DATES
NUMBER OF
VENUES
BUDGET
Johannesburg Metro
17-20 July 2015
27
60 Officials
Ekurhuleni Metro
21-24 July 2015
37
85 Officials
Westrand District
15-17 July 2015
20
70 Officials
Sedibeng District
13-15 July 2015
26
64 Officials
Tshwane Metro
25-27 July 2015
11
76 Officials
STATISTICS
GENERATED
Births <30 16
ID: First
146
Re-issue: 32
LRB :
61
REVENUE : R 5745.00
Births <30 28
ID: First
567
Re-issue:
73
LRB :
213
REVENUE : R 12690.00
Births <30
ID: First
Re-issue:
LRB :
REVENUE :
Births <30
ID: First
Re-issue:
LRB :
REVENUE :
Births <30
ID: First
Re-issue:
LRB :
REVENUE :
01
93
13
23
R 2210.00
07
239
23
89
R 3970.00
08
142
55
28
R598875.00
Issue
Roll out of smart Card
Achievements
•
Smart card is being piloted at 2 Banks namely
First National and Standard bank
Launch of Moetapele
Launch of Moetapele at our Edenvale office .
Late Registration of birth High impact outreach
•
Redeployment of Permitting •
staff
Maponya Mall as a ID
Smart Card office
All regions in the province had high impact on
later registration of birtha
Redeployment of permitting staff to other
section .
Online ID Smart Cards and Passports applications
What has improved
Client will have the option to apply for ID Smart
Cards while banking and this will alleviate pressure
at DHA offices. Access to services by clients will
improve
More effective and efficient client services are
rendered . Cashless options make it more
convenient for clients to pay for the service. High
volume of clientele.
Eradication of Late Registration of births building up
to discontinuance.
More staff capacity at civic servers and immigration
.
Service delivery Improvement
60
Challenges
What needs to be
been done
Issue
Challenges
Unstable Hospital
network Connectivity
•
up solution to
Birth Registration that is supposed to happen Speed
address poor network
in Hospitals, is not happening
connectivity
•
Affects operations and increases the waiting
periods of clients in offices
•
New equipment such as queue management Additional budget for
maintenance.
system need to be maintained
SITA down times
Smart card equipment
Exploring alternative
solutions
61
Thank you
Siyabonga