A tool for Decentralized, Participatory & Integrated District Planning
TFC
Funding
Planning currently done in silos
(scheme-based)
BRGF
NREGS
Gram
Panchayat
Own
Funds
May not match with the local needs
(not demand driven)
Convergence of funds not
happening. Ineffective Utilization of
funds
Lack of collaboration among
planning units – Resulting in
duplication and ineffective planning
Plans
NREGS
TFC
BRGF
Plan
Plan
Plan
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Facilitates the Decentralized Planning process in Local Language by
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Supporting Need Based Planning rather than Scheme-based planning
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Facilitating convergence of funds from different central and state sponsored schemes
to address the needs of the people
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Facilitating integration of plans prepared by various planning units into a single district
plan document
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Helping in monitoring the execution of the plan
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Generating various graphs for analysis and decision support
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Helping in the preparation of Perspective Plans and deriving the annual draft and action
plans from perspective plans
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Rural Local Bodies
Urban Local Bodies
District / State Level Line Departments
DPCs / Planning board
Citizens
State Government Departments
Central Government Departments
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Requirement Section
 Capturing Information on Wish List, Works(location, proposed cost, proposed duration,
asset/beneficiary, output) and Projects
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Resource Envelope Section
 Information about Resource Envelope Available with Planning Unit (Perspective
Allocation/ Expected Allocation / Actual Allocation)
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Planning Section
 Creating Perspective, Annual Draft Plan and Annual Action Plan, Allocating available
resources to Prioritized works
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Technical Appraisal Section
 Scrutinize Plans submitted by Planning Units and offer comments on cost, duration and
methodology
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Administrative Approval Section
 Scrutinize Plans for administrative approval
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DPC Approval
 Scrutinize Plans cleared by TAC and accord/endorse approval and integrate it with
District Annual Plan – DPC
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Plan Execution Monitoring
 Record Execution Details of Works Approved in the Action Plan – Planning Unit
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Report Section
 Generate various reports that reflect Plan-Unit wise Plans, Scheme Plans, Physical &
Financial Progress etc.
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PlanPlus captures the needs identified through SWOT analysis/Gram
Sabha/Ward Sabha or even by individual citizen.
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These suggestions are forwarded to the planning units
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The planning units can decide if there is a need to take up the suggested
need as a work in any of the Plans
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PlanPlus allows each State to define
categories of works
Egs. Include Construction of CC Road, Laying
of water pipeline etc.
Each work category is associated with a
specific work focus area such as roads,
drinking water etc.
Each work category is mapped to specific
outputs
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Planning Process begins with the structuring of unstructured
wish-list into structured works by each Planning Unit
Work Details include among other parameters the following:
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Work For - Whether the work is for specific section of the population
such as SC, ST, Women etc.
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Work Focus Area – What is the focus area of the work? The list includes
the 29 and 18 functions allocated to Panchayats and urban local bodies
under the Constitution. This will help in generating the sectoral plan
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Estimated Cost
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Estimated Duration
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Proposed Output – Asset, Training, Staff Augmentation etc.
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A project is a logical collection of related works, possibly
belonging to different sectors
A project may have two or more works
It is not mandatory for every work to be included in a project
Helps in bringing about sectoral integration and ensures
maximum impact of the interventions in different sectors
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Stakeholder
 Central Government Departments (CSSs, ACAs
etc.)
 State Government Departments (state
government schemes)
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The software captures details about various Sources of
Funding in the form of Centrally Sponsored Schemes/State
Government Schemes
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Details include inter-alia,
 Scheme Active Period
 Geographical Coverage
 Target Group
 Component Focus
 Component Funding Pattern (State-wise and year-wise)
 Permissible/Non Permissible Activities
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Plan-unit wise resource envelope can be
defined for each Source of Funding
Resource envelope corresponds to
▪ Allocation under various Central and State Government
Schemes (Perspective, Expected and Actual budgetary
Allocation)
▪ Plan unit’s own funds through taxation and various
services
Own
Funds
BRGF
NREGS
Central
Govt.
• NREGS
• BRGF
• TFC Grants
State Govt.
Own Funds
• SFC
• Grants-in-aid
• Assigned
Revenues
• Tax
Revenues
• Non-tax
revenues
• Service
Delivery
TFC
Funding Sources
State Line
Department
Parastatal
Bodies
PSUs
Tied Funds
• Available through schemes/programmes
• Can be used only for purposes for which intended
Untied Funds
• Own Funds
• Untied grants from Central & State Governments such as Central &
State Finance Commission Grants, State Budgetary Allocation and
schemes of Central & State Governments (eg., BRGF)
• Can be used for any purpose
• Can be used for gap filling along with tied funds and used alone
where no funding is available through any schemes
Facilitates preparation of Perspective Plan, Draft Annual Plan and Annual
Action Plan
• Five Year Plan
• Long Term
Perspective
Perspective
Plan
Draft Annual
Plan
• Annual
• Based on
expected
allocation
Execution
• Annual
• Based on
budgetary
allocation
Action Plan
Execution status and learnings
Physical &
Financial
Progress
Details
TFC
NRWSP
BRGF
Street
lighting in
Gram
Panchayat
Own
Funds
TFC
NRWSP
BRGF
Construction
of Water
Pipeline
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A plan would consist of one or more works.
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PlanPlus automatically includes all works which have been created for the Plan Year. In
addition, it also includes spill-over, on-going and resumed works from previous years’ plans in
the current Plan.
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Based on the sector of the work and that of the component, the software automatically
shows the amount of expected allocation under different components of different schemes.
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The Planning unit can allocate funds from different schemes/components to different works
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One work may be funded by more than one Source of Funding, thereby converging the funds
from different funding sources
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If any permissible activity is defined under a component, then the planner will have to
indicate the activity of the component under which the work is being undertaken.
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Works may be included or excluded from the plan as per availability of
funds. However, works which are on-going or spill-over cannot be
excluded.
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Works funding can be shared by multiple Planning Units
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Priority can be set for each work; fund availability is automatically recalculated
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A Planning unit has to answer defined Process Checklist based on
scheme components from funds are proposed to be taken up
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The software also informs the planner about fund availability under
different schemes under different sectors thereby ensuring maximum
utilization of funds
Gram
Panchayat
•What are other
planning units
planning for my GP?
District
Panchayat
•Am I duplicating their
efforts?
Block
Panchayat
Others
Gram
Panchayat
Parastatal
Bodies
Line
Departments
Urban Local
Bodies
Can I Collaborate?
Can I add value to
what others are
planning in my GP?
Is the other planning
unit short of funds?
Can I contribute?
Am I short of funds? Is
any other planning
unit willing to
contribute?
Zilla Parishad
Parastatal
Bodies
Gram Panchayat
Block
Panchayat
Urban Local Bodies
Line Department
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Provision to share the cost of Work among different Planning
Units
Planning Unit can demand the amount from multiple
planning units
Planning Unit giving the amount can accept/reject the
demand
Mandatory to freeze the amount if the request for demand is
accepted.
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Provision to define Plan Unit wise Standing Committees
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Planning Unit can assign works to the Standing Committee’s
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Mandatory to assign works to Standing Committee (for both
Draft Action Plan and Annual Action Plan) if Standing
Committee exist for the Plan Unit.
Kerala
Kerala Planning Workflow
Citizens/
NGOs/
CBOs/
GramSabhas/
Area Sabhas/
Planning Units
Suggest
Needs/Expectations
Planning Unit
(ULBs & RLBs)
Formulate Projects
(Sectoral Integration)
Assign
Works to Projects
Prepare Annual Plan
(Estimates,time, location etc)
(Prioritization &
source of funding)
Forward to TAC
Technical
Approval Committee
(BTAC/DTAC/STAC)
Evaluate for
Technical Scrutiny/
Sanction
All works approved?
Review
Yes
DPC
Evaluate for
Administrative Approval
All works approved?
Approved Plan
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Yes
Review
SORs
Unstructured wish-list
Karnataka Local Body Planning Work
Flow
GramSabhas/
Ward Sabhas
RLB/ULB
(Standing Committee)
Suggest
Needs/Expectations
Prioritize
Prepare Shelf of works
Allocate Funds
Line Deptt.
Yes
Identify More Works
Technical
Scrutiny
(AE/EE/CE)
Forward (for technical scrutiny & preparation of cost estimates)
Review
All works OK?
Evaluate work s &
prepare cost estimates
ZP
(General Body)
DPC
Evaluate for
Administrative & Financial Approval
Accord Final Approval
Approved
Draft Plan
Review
All works approved?
Rural Local Body WorkFlow – Madhya Pradesh
GramSabhas/
Ward Sabhas
RLB
(Standing Committee /
General Administrative
Committee)
Suggest
Needs/Expectations
Prioritize
Prepare Shelf of works
Allocate Funds
Forward (for technical scrutiny & preparation of cost estimates)
Technical
Scrutiny
Review
All works OK?
Evaluate work s &
prepare cost estimates
Forward Own Plan along with lower tier Plan, if any
Higher Tier
(JP/ZP)
Examine Lower Tier Plan
Prepare Own Plan
Forward all RLB Plans
DPC
Accord Final Approval
Approved
Draft Plan
Urban Local Body WorkFlow – Madhya Pradesh
GramSabhas/
Ward Sabhas
ULB
(Standing Committee)
Suggest
Needs/Expectations
Prepare Shelf of works
Prioritize
Allocate Funds
Forward (for technical scrutiny & preparation of cost estimates)
Technical
Scrutiny
DPC
Review
All works OK?
Evaluate work s &
prepare cost estimates
Accord Final Approval
Approved
Draft Plan
Gram Panchayat WorkFlow – Orissa
Palli Sabhas
Gram Panchayat
Suggest Needs/
Expectations
Prepare Shelf of works
Prioritize
Allocate Funds
Forward (for technical scrutiny
& preparation of cost estimates)
JE(Block)/ AE(Block)
(Technical Approval)
Evaluate work s &
prepare cost estimates
Sarpanch/Gram
Panchayat
(Administrative
Approval)
OK
Review
Accord Adm.
Approval)
All works OK?
Forward
Panchayat Samiti
Zilla Parishad
DPC
Forward GP Plan
Forward GP Plan
Accord Final Approval
Approved
Draft Plan
Panchayat Samiti WorkFlow – Orissa
Citizen Body
Panchayat Samiti
JE(Block)/ AE(Block)
/ EE(DRDA)/ SE(PR
Dept.)
(Technical Approval)
BDO/ PS,
Chairman/
Collector
Suggest Needs/
Expectations
Prepare Shelf of works
Prioritize
Allocate Funds
Forward (for technical scrutiny
& preparation of cost estimates)
Evaluate work s &
prepare cost estimates
Accord Adm.
Approval)
OK
Review
All works OK?
Forward
Zilla Parishad
DPC
Forward PS Plan
Accord Final Approval
Approved
Draft Plan
Zilla Parishad WorkFlow – Orissa
Citizen Body
Zilla Parishad
Suggest Needs/
Expectations
Prepare Shelf of works
Prioritize
Allocate Funds
Forward (for technical scrutiny
& preparation of cost estimates)
JE/ AE/ EE/ SE(PR
Dept.)
(Technical Approval)
Secretary, ZP/
Exec. Officer, ZP/
CEO, ZP
Evaluate work s &
prepare cost estimates
Accord Adm.
Approval)
OK
Review
All works OK?
(Administrative
Approval)
DPC
Accord Final Approval
Approved
Draft Plan
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Captures the plan unit wise, state-specific work flows as defined by
the State Planning Department.
The Plan is routed to various stakeholders as per the defined
workflow.
Different Workflows can be defined for Draft Annual Plan and Annual
Action Plan
Versions of the workflow are maintained to ensure consistency in
legacy plans.
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Scrutinize Plans submitted by Planning Units and offer comments on
cost, duration and methodology
Once an optimal Plan has been prepared by a planning unit, it may get
forwarded for technical clearance
At the time of technical clearance, the Plan may be forwarded to more
than one approving entity based on the sector and cost of the work.
The Plan is returned back to the Planning Unit if any work requires
modification to meet technical (for eg., revision of cost estimates)
The Planning Unit must modify as per the clearance requirement and
forward it back for clearance
If all works are cleared, the Plan is forwarded to the next level as defined
in the process flow of the planning unit.
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At different stages of planning process, administrative
approval may be required at different levels.
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The privilege for administrative approval can be given to a
user for one or more planning units
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Based on the workflow, the plan of the planning unit will be
automatically forwarded to the approving authority
National Informatics Centre
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Review and Consolidate the plans of local bodies in view of
district priorities
Accord clearance for the plans of each planning unit in the
district after examining the plans in a holistic manner
Generate the District plan - DPC
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The DPC can generate sectoral views of the Plan (to be
reviewed by sectoral committees) and take decisions
(scrutinise, review and approve) on each work included in the
Plan
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The DPC can either approve a Plan (if all works are approved)
or return the Plan to the planning unit for
review/modification
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The DPC can look at the plan unit wise plan report which
provides a detailed analysis of the Plan of the selected
planning unit
Records Execution of Works Approved in the Plan
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Planning Unit can Record Execution of Works Approved in
the Action Plan
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Frequency of Recording is event-based
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Expenditure on the Work can be recorded Component Wise
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Work-wise outputs to be Achieved can recorded
Annual Plan of respective Plan Units
 Integrated District Plan
 History of the Plan as it goes through the cycle of revisions
 Status of approval of different works
 Expected Fund utilization
 Sectoral Plan
 Scheme Plan
 Sectorwise Scheme plan and vice versa
 Sectorwise BRGF allocation
 Gap filling by BRGF
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Anatapur, Andhra Pradesh
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Dhenkanal, Orissa
PlanPlus is a highly generic software making it easy to
customize it to specific requirements
 Provides complete local language support in UNICODE
 Captures the state-specific workflows as defined by the
State Planning Department
 Can be easily extended to facilitate the preparation of state
and central government plans.
 Is web-based but can be installed locally also
 Based on Open source tools and technologies
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National Informatics Centre
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National Workshops
 No. of trainings – 4
 No. of people trained - 172
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State Level
 No. of trainings – 88
 No. of people trained - 2534
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District Level Trainings
 No. of trainings – 292
 No. of people trained – 7820
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Total Trainings
 No. of trainings – 386
 No. of people trained – 10526
88
Workshops
No. of Workshops
Total No. of People
Trained
National Level
4
172
State Level
88
2534
District Level
292
7820
Total
386
10526
Training Details available at http://panchayat.gov.in/priprofiler
Demo Site for hands-on available at http://panchayat.gov.in/planplus
Computer Based Tutorial (CBT) available both online as well as for download from
both demo as well as actual site
Plan Year
No. of District
Plans
Total No. of
Approved Plans
No. of BRGF
Planning Units
adopted Planplus.
2007-2008
37
21344
34612
2008 - 2009
66
35512
53952
2009 - 2010
63
38583
57249
90