28/9/15
Because we live in a world of
limited resources and not enough
time.
There will always be more to do
than time and resources will allow.
Project Management tool &
techniques, if used regularly &
appropriately, help us make more
effective use of our time.
You can have any two of three things in a project:
 You can get it done on time
 You can get it done within budgeted cost
 You can get it done properly/well
 If you are willing to wait, you can get the job done
right, within cost.
 If you are willing to spend the money, you can get the
job done on time.
Or you can get the job done on time and within
budget; only it might not do what it was supposed to
do.
 What you think are the
attributes/qualities required to be
an effective project manager?
Excellent time
management skills
‘Can do’ proactive
attitude
Adaptable, flexible.
Fair – respecting
different people’s
viewpoints
Committed to the team
and the project’s goals
Decisive and realistic
Excellent
communication skills
Leadership
Assertiveness
 Be prepared to ‘roll up their
sleeves and get their hands dirty’
 Foresight
 Planning skills
 Knowledge of the subject / area of
work
 Be prepared to walk, if necessary
i.e. leave!
 A sense of humour ?
•
•
•
•
Initiation
Planning (Devising the Plan)
Execution
Close-down
One of the benefits of project
management techniques is
the opportunity to clarify
roles.
Project sponsor – person
who’s paying for it
Project champion - person
who wants to see it happen
Project manager – will ensure
it happens
Project team – will make it
happen
Stakeholders – those affected
by it and with an interest in it,
but not necessarily part of it.
Audience – we’ll consider
them later!
 There are numerous tools which
can be for managing projects,
some of them complex, some of
them simple.
 The QUAD chart is a very simple
yet extremely effective tool.
 Project scoping – enables you to
define what you do before you
start.
 Stakeholder analysis – simple
version helps you understand and
manage the different relationships
that matter to the project.
TITLE
PURPOSE
(AIMS/OBJECTIVES)
DESIRED END RESULT
(CRITICAL SUCCESS FACTORS)
CUSTOMERS
(STAKEHOLDERS)
MEASURES OF SUCCESS
(STANDARDS / CRITERIA)
TITLE
TITLE OF PROJECT – SHORT DESCRIPTOR
PURPOSE
(AIMS/OBJECTIVES)
WHY IS PROJECT BEING DONE?
WHAT FOR?
WHAT IS THE RESULT?
DESIRED END RESULT
(CRITICAL SUCCESS FACTORS)
CUSTOMERS
(STAKEHOLDERS)
WHO IS PROJECT FOR?
WHO WILL BENEFIT (OR NOT)?
WHO WILL IT INVOLVE?
MEASURES OF SUCCESS
(STANDARDS / CRITERIA)
GOALS!
WHEN ARE WE FINISHED?
WHAT MAKES THE
PROJECT A SUCCESS?
WHAT CAN BE MEASURED?
HOW DO I
MEASURE SUCCESS?
“The Gourmet Breakfast”
 We are going to use a relatively
simple example of something that
you should be familiar with in
order for you to be able to
understand and practice on a real
life project.
 Just got up?
 Feeling kind of hungry?
 Fancy a nice breakfast ?
 What choice do we have?
Class exercise Your Mission
To produce a simple project plan for producing a
full Irish Breakfast.
• Using this project to illustrate the use of the
following:
– Quad Chart Analysis including
•
•
•
•
Project Scoping
Stakeholders and Stakeholder Analysis
Desired Outcomes (Critical Success Factors)
Secondary benefits
 A start and a finish
 Is a unique activity
 May involve uncertainty
and risk
 Usually involves a team
coming together
specifically for the project
 A budget
 Non repetitive tasks
 Use of resources
(including human
resources)
 A single point of ultimate
responsibility
 Clearly defined team roles
TITLE
PURPOSE
(AIMS/OBJECTIVES)
DESIRED END RESULT
(CRITICAL SUCCESS FACTORS)
CUSTOMERS
(STAKEHOLDERS)
MEASURES OF SUCCESS
(STANDARDS / CRITERIA)
TITLE
To make a cup of tea!
PURPOSE
(AIMS/OBJECTIVES)
CUSTOMERS
(STAKEHOLDERS)
1. To make a cup of tea
2. To quench the thirst
3. To stimulate the mind
1. The tea maker
2. The tea drinkers
DESIRED END RESULT
(CRITICAL SUCCESS FACTORS)
MEASURES OF SUCCESS
(STANDARDS / CRITERIA)