Gellie S. De Belen
Group I
Joshua A Zapata
Hospital System
Hospital Information System
 Hospital information system is a comprehensive, integrated information
system designed to manage all the aspects of a hospital operation, such as medical,
administrative, financial, and legal and the corresponding service processing. Traditional
approaches encompass paper-based information processing as well as resident work
position and mobile data acquisition and presentation.
 Hospital Information Systems can be defined as massive, integrated systems that
support the comprehensive information requirements of hospitals, including patient,
clinical, ancillary and financial management. Hospitals are extremely complex institutions
with large departments and units coordinate care for patients. Hospitals are becoming
more reliant on the ability of hospital information system (HIS) to assist in the diagnosis,
management and education for better and improved services and practices. In health
organization such as hospitals, implementation of HIS inevitable due to many mediating
and dominating factors such as organization, people and technology.
1. Significance of Database System related to Hospital System
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These times, the particular hospital solutions are expanding step-by-step so that as a result the
hospital management answer system is required to end up being simply scalable in order to
provide brand new qualities towards the support. The hospital management information system
is normally necessary to improve the high quality of the scientific and also medical care one of
the sufferers from the private hospitals. This kind of hospital management software system aids
the hospital management groups to boost the particular effectiveness and quality of their
organizations in addition to develop their own hospital organizations.
Accurate hospital management information system is very necessary to maintain productive
private hospitals and centers. The tools offered by this particular system just like evaluation,
modeling and stimulation enable the management regulators from the nursing homes as well as
clinics in order to manage their own methods in successful ways. Consequently, it may be
asserted with the help from the hospital management information system, managing the files
regarding any hospital becomes easier.
The complete system will be parted into close to 24 segments to obtain fresh functionalities to
pass about the mental peacefulness along with several advantages which has aided to produce
the usefulness inside the nursing homes. Another significant aspect which must be talked about
will be the satisfaction of all sufferers. In addition to, the particular hospital management
answer offers desired value to any or all these kinds of advantages.
2. Data’s being stored to Hospital system
Oasis Hospital Management Information System
 In OASIS we provide the complete package of healthcare management through our oracle based
Hospital Management Information System solution that offers a wide range of facilities such as
Clinical, Specialty, Financial and Administrative systems. At the same time, OASIS is modular in
design, with modules addressing specific functional requirements. Balsam can implement
individual modules of OASIS on stand-alone basis and integrate with other modules as and when
they come on-line all Oasis modules are integrated into a cohesive and robust healthcare
management information system.
 Oasis Hospital Management Information System has many features which makes Balsam unique
and distinctive in the market of health care.
Some features of Oasis Hospital Management Information System are:
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Application Adaptability
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Oasis Hospital Management Information System has the ability of its applications to run in a
modular manner to suit the requirement of varying sizes of hospitals, this features and
functionality required would vary from hospital to hospital depending on the size and
specialty of the hospital. Oasis applications are fully modular and highly flexible so that only
relevant modules can be implemented in each hospital. This also permits implementation in
a phased manner within a hospital.
The Oasis System is comprehensive, offering a wide range of Clinical, Financial and
Administrative sub-system facilities. At the same time, the System is modular in design, with
modules addressing specific functional requirements. Balsam can implement individual
modules on stand-alone basis and integrate with other modules as and when they come online. All the Oasis modules integrate into a cohesive and robust system.
Application Portability
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Balsam's HMIS OASIS has the ability of its applications to run across a variety of different
hardware platforms, it is possible to port the Software across various computers
regardless of power, capacity and type of operating systems used - from large system
through minicomputers to microcomputer networks.
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Application Connectivity
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Data Management
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Ability to communicate across hospitals at the application level so that information can
be accessed from anywhere within the network, online access to patient past medical
history not only improves the quality of treatment but also reduces the cost of patient
care by minimizing repetitive treatment. This can be achieved if there is efficient
application level connectivity across computer systems. Oasis provides application level
connectivity. Such a level of connectivity eliminates delays and inaccuracies normally
associated with telephone or paper based communication. The improved turnaround
time associated with functions such as referral appointments and laboratory reports will
result in better health care.
Ability to physically hold the data wherever it is most appropriate from the data
management point of view.
User Interface
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Balsam team focus in the development of OASIS on the ease-of-use of the Software with
automated and flexible user interface, the approach to computerization and use of
computer systems is changing very rapidly. In a nutshell, it is bringing end users closer
and closer to computers by providing direct interfaces to the organizational databases.
Once the database is conceived and set up end users could manipulate them to suit
their needs. With Oasis , a wide range of tools are available that provide automated and
flexible data entry interfaces, ad-hoc query facilities, report writer facility and interfaces
to graphical and statistical packages for data analysis and presentation.
The following facilities are available to the user to aid in data input:
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There is 'Help' line at the TOP of the screen, which displays information about each
ICON in the screen when the user navigates to that ICON.
While the user is navigating through the fields, which have a lot of possible values as
option, a 'List of Values' allows for selection from the list.
The user can activate a Background Menu from any of the functions to shortcut the
navigation process through the Menu Tree. This allows the use of frequently used
screens while using a particular function.
An alert message box is provided which pops up when options are available. This
ensures that selected option are known and defined eg., ok, yes, no, etc. are doubly
confirmed to avoid loss of data.
The Reports can run in the background using scheduler that allows the user to produce
reports on predefined time and date in future, without interrupting his regular duties.
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Arabic Language
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An integrated Hospital Information System has an impact on the entire hospital, as
clerical, administrative, paramedical and medical staff will use it. The envisaged
software should have bilingual capabilities to store patient demographic data and other
administrative details in English and Arabic. Oasis having been developed in the Middle
East is capable of providing bilingual facilities. It is envisaged that the medical
information will be in English whereas the demographic and administrative information
should have bilingual capabilities. The system must permit query and printing of certain
information in both languages as chosen by the user.
The minimum Arabic requirement would be:
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Allow entry of demographic data in Arabic and English
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Allow maintenance of code descriptions in both English and Arabic
Allow name entries in both English and Arabic
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Display Names and code descriptions in English and Arabic
Printing of Patient ID Cards, Visit Sheets, Pharmacy labels in both English and Arabic
On reports containing items stored in both English and Arabic, the user will have the
choice of choosing either English or Arabic.
Oasis has the facility even to translate medical terminology and names of medications
etc.
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Technical Advantages
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Ad-hoc queries
 Any hospital is a very dynamic environment and the information needs of Clinicians vary
considerably. Hence users need extensive facilities to manipulate data in easy and quick
manner. By using SQL and related Query tools, facilities are available to interrogate the
database by means of user definable queries.
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User definable codes
 Each module contains user-controlled tables [code and description], which define the
various types of basic data. The size and structure of these codes is user definable. Change
or deletion of these codes is controlled to prevent inconsistent data.
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Code look up facility
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During data entry the user has the option to display the list of codes and descriptions and
then select the appropriate code from the list.
Automation of data capture
 Within the system, emphasis is given to minimal keyboard data entry and rapid responses.
Automated data capture is such as bar code readers, inter-faces to on-line analyzers and
image scanners.
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Spreadsheet and statistical analysis capability
 A spreadsheet and statistical analysis capability with interfaces to files maintained by
application systems is available. It is possible to download the required data from the
central database to the relevant packages for further analysis.
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Menu driven approach
 The system is menu based with a flexible and easy to use menu generator to meet the
system implementation requirements.
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Access to the application
 A password is required to gain entry into the Application System and authorization levels
required to perform any action. Authorization codes are set up and modified only by the
System Administrator. Passwords are not displayed on the screen when they are entered.
Authorization can be at various levels including:
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The ability to enter, change, inquire and delete
The ability to only enter data
The ability to only inquire
The ability to print data.
Order and dispense medication of various categories
Financial - authorization of functions
Other function as defined by users
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Users jobs
Fields and icons display
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Documentation
 The software is accompanied by comprehensive documentation. The documentation
available for each module is simple and easy to use. Each module has the following
documentation:
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User Manual
 The User Manual presents the functionality of the module. An overview of the module is
given along with the Menu tree structure. Each function is explained in detail in terms of the
screen operations and the data to be input on each screen. Wherever appropriate, the
manual presents examples to further clarify situations.
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Training Manual
 The Training Manual describes the step by step approach to process functions.., It describes
the sequence of executing the initial set up functions, the master codes set up functions, the
transactions, period end and purging functions. The installation instructions are also
specified in this manual. The complete set of error messages, their cause and recommended
actions are detailed. Future releases of Oasis will have on-line documentation.
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Integrity and consistency of database
 Oasis modules provide simultaneous record retrieval access to any number of users.
However, the record is locked to prevent concurrent updating, when accessed for any type
of modification. The system has routines to ensure the integrity of logical transaction units,
across distributed database available in same or different locations.
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Mirroring
 Any hospital needs 24 hours a day, 7 days a week uninterrupted computer service. This
necessitates maintenance of two live copies of critical applications AND data on different
disk drives, preferably on two separate computer systems. During normal run, the system
update both the copies but have the capability to continue to run, should any one of them
fail. The system also has recovery routines to bring the failed data files to the current status,
without affecting the user service.
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Transaction logging and recovery
 The system has the facility to log all transactions. Recovery routines to restore the database
to the original status by using the previous backup and applying the records from the
transaction log files in a logical manner are available. Note that this option will be used as a
last resort, only when both the live and the duplicate data files become unusable.
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Continuous Development
 Continuous updating & improvements in functionality Oasis functionality and features are
being continuously improved on an on-going basis to provide the best value to the Hospital.
It is also proposed to add on additional modules in the future to widen the scope of the
Hospital Information System. Balsam maintains a separate dedicated team of Consultants to
look specifically into the Medical and Financial areas.
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Upgrades to newer versions of database software and GUI:
 Currently Oasis is based on Oracle Version 9i. The new version has improved performance
and takes full advantage of the advances in communications technology, local area
networks and cooperative server technology. Oasis applications will already upgraded to use
the power and features of Oracle Version 9i and associated development tools available
under the new version. Graphical User Interfaces available to give the user the added
benefit of easy system operations.
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Use of Imaging Technology
 Imaging can be used effectively in the Hospital environment to streamline the workflow
within the Hospital. There are a number of areas where the key input of data is timeconsuming and can affect the productivity of Doctors, Nurses and other staff
3. Software Related to the System
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Big Sun Healthcare
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Big Sun Hospital Management software is a state-of-art information system that presents
comprehensive solutions to health care industry.
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The application is capable of handling clinical and patients care aspects in any health care set up.
The hospital information system has different modules; each module addressing specific activity
and facilitating in improving quality of patient care. Hospital ERP software works to improve
human resource management which leads to maximized value realization of the investment
done.
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The system reduces human requirement and intervention for different hospital activities. The
hospital management system integrates different systems used in hospitals such as financial
management, inventory management and other important systems.
Why Hospital Management Software is important?
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How to choose right Clinic Management Software?
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Clinical software has become a necessity in healthcare industry to efficiently manage all
activities related to running a health care facility. Healthcare management system also
referred as clinical data management software is used to automate/computerize all manual
operations done ina healthcare facility. The primary purpose of using clinical data
management software is to digitize all patient records and make the data access and
retrieval easy and convenient. There are several vendors offering hospital software. Every
clinic software has some unique features which makes it difficult to select right clinic
software for your hospital. Let’s take a look at some tips which will help you select right
clinical software for your healthcare facility.
Benefits of Having a Hospital Information System:
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Rising inflation has forced every industry to look for ways to reduce operational costs and
same applies to health care industry. The rising hospitalization costs have been a cause of
concern for patients as well as health care providers. Increasing competition has forced
health care providers to look for solutions that will help them to reduce operational costs
without affecting the quality of health care provided to their patients. The only solution to
this problem is – hospital management software.
Healthcare is an integral part of our society. It is necessary our health care providers use
advanced hospital software to offer efficient patient care services. A hospital information
system refers to a computer system that manages all information generated in a health care
facility and helps the health care providers to do their job efficiently.
Benefits of Using Clinic Data Management Software:
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Doctors play an important role in well-being of the society. However, a doctor’s life is quite
hectic due to the demands of the job. Clinical Software is specifically designed to make the
Doctor’s life comfortable. Using this software doctor’s can manage their Clinic staff and also
maintain patient records easily. The Clinical software is designed in such way that it fulfills all
requirements of a doctor. It caters to different fundamental agony areas of Clinical practice
such as loss of prescriptions by patients, appointment control and managing Clinic staff.
4. New Technology that uses Database
ANETIC AID the Theatre Equipment
Specialist
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With a host of enhanced features, the new generation QA3 V3.0 Variable Height Patient
Trolley is here: see it at Arab Health on the Anetic Aid stand number B39 in Hall 7.
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Keeping all of the features that customers value in the current model – light weight, robust
with superb maneuverability – we have taken the QA3 Version 3.0 to the next level of ease of
use, practicality and patient comfort.
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Extensive consultations with customers helped our designers to plan and refine a number of
key enhancements – including the adjustable height range. The QA3’s design with one
central column has always been unique, but this new version is now able to descend 100mm
lower than the previous model, making it easier for frail or elderly patients to get on and off
the trolley independently which is better and safer for them and, from a lifting and handling
point of view, for staff.
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Generally, people - and therefore patients - are getting larger, so there is an increased 250kg
weight capacity, and new ergonomically positioned handles are designed to make it even easier
for staff to push the trolley with the patient sitting up or lying down. The mattress width has also
been increased by 100mm, even though the overall width of the trolley has only increased by
30mm.
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The cot sides too, have been completely reworked, and now fold away under the footprint of the
mattress, leaving virtually no transfer gap – again more comfortable for patients when they are
being moved – and easier for staff doing the moving.
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Infection control has been another important consideration, so we have created smooth molded
surfaces and acrylic capped vac forming which enclose the trolley mechanics to minimize dirt
traps. Where possible, we have used materials with anti-bacterial and anti-micro bacterial
properties – both for the trolley and for the K8 pressure care mattress which is fitted as standard
with every model.