List of Policy and Procedure elements:
Here is a list of elements from various libraries’ policies and procedures. I tried to choose libraries that
were primarily academic or research since those institutions are most likely to have non-circulating
materials or limited circulation.
CWRU Kelvin Smith Library
 Policy link: http://library.case.edu/ksl/whoweare/policies/non-circulating.html
 Non-circulating materials may be borrowed by faculty for “a mutually agreeable circulation
period.”
 Non-circulating book request form (available online):
Getty Research Institute Library
 Policy link: http://www.getty.edu/research/conducting_research/library/access_policy.html
 Three differing levels of users (Plaza Reader, Stack Reader, Extended Reader)
 Plaza Readers include any visitor with “government-issued photo identification”
o May access only approved areas of the library
o May park for free with reservation
 Stack Readers include “all members of the scholarly and museum community” (faculty, graduate
students, etc.)
o Independent researchers may apply for privileges
o May access all three floors and may page for materials in storage
o May park for free without reservation
 Extended Readers
o Must apply and must be currently working on a project
Maintain access to all areas and privileges that Stack Readers possess, plus are allowed extended hours
in certain areas and study carrels, when available
Bowling Green State University Library
 Borrowing policy link: http://www.bgsu.edu/colleges/library/services/page40005.html
 Offers a courtesy card to the non-BGSU community for $25/year
 Card limits access to mostly Main stacks
 The Browne Popular Culture Library is “an archive/repository, so most of [our] materials cannot
be checked out”
o However, most items are available for browsing, including their reference coll
Brewton-Parker College Fountain-New Library
 Policy link (PDF):
http://www.bpc.edu/academics/library/documents/Library_Policy_and_Procedure_Manual.pdf
 Allows faculty to check out reference (non-circulating) materials for short periods of time for
classroom use
 Does not allow circulation of CDs and DVDs, but offers a “listening room”
Ideas for Rock and Roll Hall of Fame Library + Archives policy:
Membership
 Levels
o
o
o
 Fee
o
o
1- Faculty, staff, and graduate students of area schools (or nationwide)
2- Undergraduates and high schools students of area schools (or nationwide)
3- General public
Free for students (area or nationwide); faculty/staff as well?
$25-$50 per year for others
Borrowing
 Allow only faculty to borrow materials
o For classroom use
o Application and approval process
o Time limit of one week
These are just some rough ideas, and I welcome suggestions and feedback.
Further questions:

Will there be a special room where patrons can access archival materials?
o Will this room be monitored? If so, by who?
o Will the library take appointments for this?
o What would this area be called?
o Perhaps the patrons could fill out a form including their name, contact info, membership
info, a brief explanation on why they are interested in viewing certain archives, and a list
of the archives to which they are requesting access

Will there be limits on use of the building? By patron level?
o “Listening/viewing area” time limits?
o Only certain patron levels allowed in certain areas?

Will the stacks be open to any members?

Will the library offer personalized research services?
o By appointment?
Sources, with abstracts:
Barsun, R. (2003). Library Web Pages and Policies Toward ‘Outsiders:’ Is the Information There?
[Electronic Version]. Public Services Quarterly, 1(4), 11-27. (Library, Information Science, and
Technology Abstracts with Full Text,
http://proxy.ohiolink.edu:9099/login?url=http://search.ebscohost.com/login.aspx?direct=true&
db=lih&AN=27651557&site=ehost-live).
Article reports a survey of ARL member libraries’ websites, including their policies and procedures
regarding patrons. Focuses on “unaffiliated users,” or those who are not regular patrons of the library
(in the case of an academic library, this would include users who are not students, faculty, or staff of the
university). Almost half of the institutions surveyed had mission statements that included a pledge to
help the general public (16). In public institutions with mission statements, “The range of costs for
circulation privileges [for unaffiliated users] was between $10 and $250 per year, with three of the
libraries imposing no fees for borrowing materials” (18).
Press, R. L. (1973). The non-circulating academic research library. Library Journal, 98(17), 2821-2823.
Welch, J. M., Cauble, L. A., & Little, L. B. (2000). The evolution of technology in the management of
noncirculating library collections. Technical Services Quarterly, 17(4), 1-11. (Library,
Information Science, and Technology Abstracts with Full Text,
http://proxy.ohiolink.edu:9099/login?url=http://search.ebscohost.com/login.aspx?direct=true&
db=lih&AN=27649696&site=ehost-live).
“This article discusses the evolution of technology in the management of a noncirculating
library collection in an academic library” (Database abstract).
Leung, Y. C. (2005). User education on circulation policies. Journal of Access Services, 3(1), 36-47.
(Library, Information Science, and Technology Abstracts with Full Text,
http://proxy.ohiolink.edu:9099/login?url=http://search.ebscohost.com/login.aspx?direct=true&
db=lih&AN=22841733&site=ehost-live).
Article discusses patron education when it comes to circulation services and policies.
Anderson, A. J. (1984). Faculty borrowing privileges. Library Journal, 109(14), 1611. (Academic Search
Complete,
http://proxy.ohiolink.edu:9099/login?url=http://search.ebscohost.com/login.aspx?direct=true&
db=a9h&AN=7450064&site=ehost-live).
Library Director is faced with the following problem: Faculty members of all branch libraries
who maintain offices within said libraries are keeping books in their offices without being
checked out—often for very long periods of time—and checking out books without returning them—
again, often for unlimited periods of time. She must present the problem to the Dean, who is not
concerned with the issue and would rather keep a good rapport with faculty, thus not reprimanding
them for their poor habits. Response to the article states “Few library policies are as open to emotional
attack as those concerned with borrowing privileges (Nancy R. John, “What’s the problem?” p1612).
Wagner, V. H. (2007). Phantom use: quantifying in-library browsing of circulating materials. Journal of
Access Services, 5(1/2), 173-179. (Academic Search Complete,
http://proxy.ohiolink.edu:9099/login?url=http://search.ebscohost.com/login.aspx?direct=true&
db=a9h&AN=36289458&site=ehost-live).
This article talks about a study done in a public library regarding materials that are browsed, but not
borrowed. Student workers created a list of items found abandoned in all areas of the library.
“Recognizing the active movement of materials throughout the building, we realize that our circulation
statistics only capture half of the department workflow and do not account for collecting and sorting
materials used within our walls” (174). They did not apply this study to their reference collection, but
intend to in the future. At the time the article was written, the policy was to record the number of items
used in reference, but no information about the items themselves.