Introducing SPECTRUM 4.0
Nick Poole, CEO, Collections Trust
Copyright Collections Trust 2011. Published under a CC license
Introducing Collections Trust
• Support museums, archives, libraries and galleries in unlocking the potential
of their collections, by:
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Providing know-how
Developing and promoting excellence
Challenging existing practices
Pioneering new ideas
Bringing experts together
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Our work
• 5 Programmes:
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OpenCulture
Collections Link
Culture Grid
Excellence in Collections
International
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Collections Link
•
Social & professional networking for the Collections community – create groups, share
knowledge and expertise, connect with professionals in the UK and Europe
•
Preserves expertise, avoids short-termism, ensures that the sector is learning from
each other and remains fit for purpose
•
http://www.collectionslink.org.uk
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Culture Grid
• Unlocking the potential of digital Collections for online audiences
• Brokering culture-sector content to media partners
• Developing new applications for cultural content
• 1.3m objects available for open re-use
• Incubating digital business models
• http://www.culturegrid.org.uk
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Collections Management
• Collections Management is the engine of the museum. It drives us and moves
us forward. Everything museums can do for society, for people of all ageas
depends on how we manage our Collections.
• Managing Collections must never be an end in itself – everything we do with
our Collections must be driven towards delivering value for people.
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Conceptual model of an organisation
People use systems to implement
processes which generate
information.
People
Process
It is an holistic view – each of
these elements acts on the other.
Efficiency comes when they exist
in balance.
Information
System
Value comes when they are
motivated towards an external
purpose.
Sustainability comes when they
can adapt in response to
emergent needs.
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Conceptual model of museum functions
Museums have traditionally been
presented as a balance between
access and preservation.
Care
Use
This misses both the emergent/
dynamic nature of what we do,
and the intellectual capital which
is generated.
Develop
Learn
Cultural value emerges from the
interaction of caring for material,
acquiring and developing
collections, promoting their use
and developing new knowledge
from them.
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Supporting improvement
• Most of our work is geared towards:
– Helping museums achieve greater impact for their audiences
– Helping museums operate as efficiently as possible
– Ensuring that museums are able to make the most of new opportunities
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Strategic Planning
• Structure and business functions do not lead to success – success is achieved
through vision and strategic planning
– Every museum should have a Mission – a statement of the change it is
seeking to achieve
– Every museum should have a Strategic Plan – a statement of how the
museum will use its assets and resources to achieve the Mission
– Every museum should have a Collecting Policy – a statement of how its
collecting activity will contribute to achieving the Mission
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Putting it together
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Putting it together
Users
Politics
Funding
Culture
Copyright Collections Trust 2011. Published under a CC license
Putting it together
Users
Politics
Funding
Culture
Organisation’s Mission Statement
Copyright Collections Trust 2011. Published under a CC license
Putting it together
Users
Politics
Funding
Culture
Organisation’s Mission Statement
Collections Management Policy
Copyright Collections Trust 2011. Published under a CC license
Putting it together
Users
Politics
Funding
Culture
Organisation’s Mission Statement
Collections Management Policy
Care
Use
Learn
Develop
Copyright Collections Trust 2011. Published under a CC license
Putting it together
Users
Politics
Funding
Culture
Organisation’s Mission Statement
Collections Management Policy
Care
Use
Learn
Develop
People
Processes
Systems
Info
Copyright Collections Trust 2011. Published under a CC license
Putting it together
Users
Politics
Funding
Culture
Organisation’s Mission Statement
Collections Management Policy
Care
Use
Learn
Develop
People
Processes
Systems
Info
Evaluation & improvement
Copyright Collections Trust 2011. Published under a CC license
Putting it together
Users
Politics
Funding
Culture
Organisation’s Mission Statement
Collections Management Policy
Care
Use
Learn
Develop
People
Processes
Systems
Info
Evaluation & improvement
Rich, meaningful experiences for users
Copyright Collections Trust 2011. Published under a CC license
The 10 key challenges
1. Enabling as many people as possible to enjoy their right to culture
2. Ensuring that knowledge is managed and used as an asset
3. Supporting collaboration and shared services
4. Supporting long-term strategic development and planning
5. Minimising the environmental costs of delivery
6. Promoting greater use and mobility of collections
7. Embracing the digital opportunity
8. Developing sustainable approaches to risk
9. Balancing costs and improving efficiency
10.Being flexible and responding to change
• Our new standards must enable rather than inhibit
these requirements for museums
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Towards a Standards Framework
Strategy
(BSI PAS 197)
Digital Content
(Digital
Standards)
Governance
(Accreditation)
Interpretation
(Revisiting)
Collections
(SPECTRUM
4.0)
Collections
Care (BSI PAS
198)
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BSI PAS 197
• The first cross-domain standard for Collections Management in museums,
archives and libraries
• Three fundamental principles:
– That all decisions about collections should be driven towards achieving a
strategic Mission or purpose
– That improvement is a long-term ongoing behaviour, not a short-term
audit or process
– That on a process-level, museums, archives and libraries have more in
common than not!
Copyright Collections Trust 2011. Published under a CC license
BSI PAS 198
Environmental
factors
Pollution
Heat
Object factors
Intended
lifespan
Intended
use
Ventilation
Humidity
Energy use
Material
properties
Light
Copyright Collections Trust 2011. Published under a CC license
Museum Accreditation
A simplified standard designed to
provide a minimal indication of
the key elements of delivering a
successful museum service.
Users and
their
Experiences
Organisational
Health
Collections
Each section closely integrated
with the others as part of a
continuum.
Centred around the defining
principle of a strategic Mission –
hence improvement is relative to
the Mission, not to other
museums.
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SPECTRUM 4.0
• Not really a Standard
• It’s a set of workflows for museums to use to review and refine their own
procedures
• As much about the point of intersection between Procedures as it is the flow
of the procedures themselves
• Modelled around the concepts of people, processes, systems, information.
• Critically, the Procedures haven’t changed, but the way of interacting with
them has
Copyright Collections Trust 2011. Published under a CC license
Putting it together
Users
Politics
Funding
Culture
Organisation’s Mission Statement
Collections Management Policy
Care
Use
Learn
Develop
People
Processes
Systems
Info
Evaluation & improvement
Rich, meaningful experiences for users
Copyright Collections Trust 2011. Published under a CC license
Copyright Collections Trust 2011. Published under a CC license
Copyright Collections Trust 2011. Published under a CC license
http://standards.collectionslink.org.uk
Copyright Collections Trust 2011. Published under a CC license
http://www.vocman.com/cultureGrid
Copyright Collections Trust 2011. Published under a CC license
The future for SPECTRUM
• Roadmap to be agreed at OpenCulture 2011 conference
• Localised/translated versions in Germany, Netherlands, Flanders
• Also teams in Switzerland, Croatia, South Africa
• New training tools & guidelines on Collections Link
• Expanding to incorporate new workflows for Digital Photography & Digitisation
• Thinking about Business Process Automation
• Thinking about systems integration
Copyright Collections Trust 2011. Published under a CC license
Copyright Collections Trust 2011. Published under a CC license
Future challenges
• Managing rich media
• Increasing the mobility of Collections
• Improving findability
• Supporting new forms of research
• Understanding sustainability
• Integrating new workflows and business functions
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OpenCulture 2011
• Annual Great Collections Management Exhibition and Conference
• Opportunity to meet with TMS
• Seminars on the New Museum Accreditation Scheme
• Meeting on the 3-5yr Roadmap for Standards
• Speakers from the National institutions, Google Art
Project, BBC, Europeana and others
• www.openculture2011.org.uk
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Working together
• SPECTRUM belongs to all of us
• We stand united
• Connecting UK and Dutch museums
• Providing a common language
• Leading to new opportunities for partnership
Copyright Collections Trust 2011. Published under a CC license
Contact
Nick Poole
Collections Trust
nick@collectionstrust.org.uk
@NickPoole1
http://www.collectionstrust.org.uk
Copyright Collections Trust 2011. Published under a CC license