NEW MEXICO E-CITATION PROJECT
P R OJ EC T CHA R TER FOR C ER T IFIC A TION
EXECUTIVE SPONSORS:
TOM CHURCH, CABINET SECRETARY DESIGNATE
KATHRYN BENDER, DEPUTY SECRETARY, PROGRAMS AND INFRASTRUCTURE
TAMARA P. HAAS, DIRECTOR, OFFICE OF ASSET MANAGEMENT
MICHAEL SANDOVAL, DIRECTOR, PLANNING AND SAFETY DIVISION
ERIC ROYBAL, ACTING CHIEF INFORMATION OFFICER
BUSINESS OWNER: MICHAEL SANDOVAL, DIRECTOR, PLANNING AND SAFETY DIVISION
PROJECT ANALYST: ANTHONY APODACA, PLANNING AND SAFETY DIVISION
ORIGINAL PLAN DATE: DECEMBER 4, 2013
REVISION DATE: JANUARY 15 2014
REVISION: 1.1
TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................................................................................ I
1.
PROJECT BACKGROUND .............................................................................................................................1
1.1 EXECUTIVE SUMMARY -RATIONALE FOR THE PROJECT ....................................................................................1
1.2 SUMMARY OF THE FOUNDATION PLANNING AND DOCUMENTATION FOR THE PROJECT .....................................1
1.3 PROJECT CERTIFICATION REQUIREMENTS ...........................................................................................................2
2.0 JUSTIFICATION, OBJECTIVES AND IMPACTS ..........................................................................................4
2.1 AGENCY JUSTIFICATION ......................................................................................................................................4
2.2 BUSINESS OBJECTIVES .........................................................................................................................................4
2.3 TECHNICAL OBJECTIVES ......................................................................................................................................4
2.4 IMPACT ON ORGANIZATION .................................................................................................................................5
2.5 TRANSITION TO OPERATIONS ...............................................................................................................................5
3.0 PROJECT/PRODUCT SCOPE OF WORK .......................................................................................................6
3.1 DELIVERABLES ....................................................................................................................................................6
3.1.1 Project Deliverables....................................................................................................................................6
3.1.2 Product Deliverables ..................................................................................................................................6
3.2 SUCCESS AND QUALITY METRICS ........................................................................................................................7
4.0 SCHEDULE ESTIMATE .....................................................................................................................................8
5.0 BUDGET ESTIMATE ..........................................................................................................................................9
5.1 FUNDING SOURCE(S)............................................................................................................................................9
5.2. BUDGET BY MAJOR DELIVERABLE OR TYPE OF EXPENSE – ................................................................................9
5.3 BUDGET BY PROJECT PHASE OR CERTIFICATION PHASE.................................................................................... 10
6.0 PROJECT AUTHORITY AND ORGANIZATIONAL STRUCTURE ......................................................... 11
6.1 STAKEHOLDERS ........................................................................................................................................... 11
6.2 PROJECT GOVERNANCE PLAN .................................................................................................................. 12
6.3 PROJECT MANAGER ..................................................................................................................................... 13
6.3.1 PROJECT MANAGER CONTACT INFORMATION ................................................................................ 13
12.3.2
PROJECT MANAGER BACKGROUND ........................................................................................ 13
6.4 PROJECT TEAM ROLES AND RESPONSIBILITIES ................................................................................... 13
6.5 PROJECT MANAGEMENT METHODOLOGY ........................................................................................................... 15
7.0 CONSTRAINTS .................................................................................................................................................. 15
8.0 DEPENDENCIES ................................................................................................................................................ 16
9.0 ASSUMPTIONS .................................................................................................................................................. 16
10.0 SIGNIFICANT RISKS AND MITIGATION STRATEGY ........................................................................... 17
11.0 COMMUNICATION PLAN FOR EXECUTIVE REPORTING .................................................................. 17
12.0 INDEPENDENT VERIFICATION AND VALIDATION - IV&V ............................................................... 18
13.0 PROJECT CHARTER AGENCY APPROVAL SIGNATURES .................................................................. 19
14.0 PROJECT CHARTER CERTIFICATION APPROVAL SIGNATURE ..................................................... 19
i
Revision History
REVISION NUMBER
DATE
COMMENT
1.0
December 4, 2013
Original Document
1.1
January 15, 2014
Revisions for PCC Certification
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PROJECT CHARTER DOT E-CITATIONS PROJECT
1
1. PROJECT BACKGROUND
1.1 EXECUTIVE SUMMARY -RATIONALE FOR THE PROJECT
The New Mexico E-Citation project is a multi-phase, multi-year program designed for the
purpose of integrating the Traffic and Criminal Software (TraCS), utilized by Law Enforcement
Agency (LEA) personnel for issuing electronic citations, with the Odyssey Court Case
Management systems utilized by County Magistrate Courts in New Mexico. The proposed
project will provide a seamless integration of the electronic citation data, issued from the TraCS
software by law enforcement agencies, to the Odyssey Case Management system. The
automation will eliminate redundant data entry, currently performed by court personnel, and
reduce manual keystroke errors. The E-Citation project will improve the timeliness,
completeness, uniformity, and integration of driver and vehicle information needed by the courts
in New Mexico.
The E-Citation project supports New Mexico’s larger goal of collecting and sharing Traffic
Safety Data with internal and external stakeholders, to identify priorities for National, State,
Local, and Tribal highway safety programs.
The Statewide Traffic Records Executive Oversight Committee (STREOC) members and the
Statewide Traffic Records Coordinating Committee (STRCC) members represent many New
Mexico agencies that create, share, and report on traffic records data. Since 2002, STREOC has
provided oversight and policy direction to the STRCC, and facilitated the establishment of a
long-range strategic plan for traffic record system improvements. The STRCC Strategic Plan
was developed and adopted by the STREOC and the STRCC in December 2002, with the latest
update approved in December 2012. This STRCC Strategic plan includes the concept behind the
E-Citation project.
1.2 SUMMARY OF THE FOUNDATION PLANNING AND DOCUMENTATION FOR THE PROJECT
In 2003, at the direction of Governor Bill Richardson, a statewide, multi-agency, Strategic
Planning Committee was formed to address the issues of Driving While Intoxicated (DWI. The
resulting DWI Strategic Plan describes a comprehensive DWI Data System as its top priority.
Major components of such a system include:
 Electronic data entry in the field of DWI-related paperwork by law enforcement agencies
(e-citation).
 Electronic transfer of DWI-related paperwork among law enforcement agencies, courts
(District, Metropolitan, Magistrate and Municipal), District Attorneys and the Motor
Vehicle Division. Improved data transfer between law enforcement agencies and the
Scientific Laboratory Division of the Department of Health (DOH).
 Sentence compliance tracking with electronic data transfer between the courts and the
compliance tracking system, including probation and corrections and eventually
evaluation and central data repository.
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PROJECT CHARTER DOT E-CITATIONS PROJECT
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In addition, this project is aligned with the following strategic plans and assessments:
 Department of Transportation Highway Safety Performance Plan
 Department of Transportation Comprehensive Transportation Safety Plan
 NM Statewide Traffic Records Strategic Plan
 NM Traffic Records Assessment.
1.3 PROJECT CERTIFICATION REQUIREMENTS
CRITERIA
YES/NO
EXPLANATION
Project is mission critical to the agencies
Yes
The E-Citation Project is
a multi-agency project
providing workflow
automation, and data
integration of electronic
citation information
from the DOT TraCS
software module to the
New Mexico Courts.
Odyssey Case
Management system.
Project cost is equal to or in excess of
$100,000.00
Yes
Total estimated cost for
Federal Fiscal years 14
and 15 is $400,000
Project impacts customer on-line access
Yes
The E-Citation project
will automate the
process of generating
court cases in the
Odyssey Case
Management system,
with little or no data
entry required by the
court staff – thereby
increasing productivity
and efficiency.
Project is one deemed appropriate by the
Secretary of the DoIT
Yes
Project meets the State’s
Strategic objectives and
is supported by DoIT.
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PROJECT CHARTER DOT E-CITATIONS PROJECT
Will an IT Architecture Review be required?
3
No
Phase 1 of this project is
to install, configure, and
connect the Albuquerque
Police Department
TraCS software with the
Bernalillo Odyssey
System to transfer
electronic citations
directly to the court’s
case management
system.
Activities include:
1. Hardware and
Software
Acquisition
2. Installation and
configuration of
hardware and
software
3. Network and
Security
configuration,
testing and
implementation
4. Development of
data mapping
and data
extraction
facilities
5. Conducting User
Acceptance
Testing
6. Conducting
Training for
Users and IT
Operational Staff
Members.
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PROJECT CHARTER DOT E-CITATIONS PROJECT
2.0 JUSTIFICATION, OBJECTIVES AND IMPACTS
2.1 AGENCY JUSTIFICATION
NUMBER
DESCRIPTION
1
The goal of this project is to successfully integrate data between the
New Mexico Law Enforcement Agencies TraCS systems and the
Magistrate Courts’ Odyssey Case Management System.
2.2 BUSINESS OBJECTIVES
NUMBER
DESCRIPTION
BUSINESS
OBJECTIVE 1
Increase efficiency and productivity
BUSINESS
OBJECTIVE 2
Optimize business processes, decreasing the number of steps, saving
time
BUSINESS
OBJECTIVE 3
Lower the cost of government, provide more effective Electronic
Records Administration Management
BUSINESS
OBJECTIVE 4
Improve service delivery to constituency
BUSINESS
OBJECTIVE 5
Reduce manual, paper-based Court Case Management processes,
which contribute to high costs and overhead expenses.
2.3 TECHNICAL OBJECTIVES
NUMBER
DESCRIPTION
TECHNICAL
OBJECTIVE 1
Extract electronic citation information from the New Mexico Law
Enforcement Agencies, TraCS-centralized databases for import to
corresponding Magistrate Court Odyssey Case Management System.
TECHNICAL
OBJECTIVE 2
Develop, configure and install network architecture connectivity and
security between Law Enforcement Agencies and Magistrate Courts.
TECHNICAL
OBJECTIVE 3
Develop Reconciliation facilities in order to determine if all records
were transmitted successfully, and to also create a process for
retransmitting failed Transactions.
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PROJECT CHARTER DOT E-CITATIONS PROJECT
2.4 IMPACT ON ORGANIZATION
AREA
DESCRIPTION
END USER
Proposed automation as a result of the E-Citation project should
realize improved efficiencies for court personnel because of the
Citation data entry process is to be eliminated.
BUSINESS
PROCESSES
Automation of Data Entry Business Processes will provide staff
efficiencies.
IT OPERATIONS AND
STAFFING
Once network connectivity and security is configured, IT Operations
Staff members will only be responsible for monitoring the transmittal
process and reconciling the transmitted records.
OTHER
Constituents appearing before the magistrate courts can be assured
that the infractions they are facing are free from any data entry errors
that may have been introduced via a paper-process methodology.
2.5 TRANSITION TO OPERATIONS
AREA
DESCRIPTION
PRELIMINARY
OPERATIONS
LOCATION AND
STAFFING PLANS
Not Applicable
DATA SECURITY,
BUSINESS
CONTINUITY
Data will be encrypted as it travels from the LEA central database
server to the Odyssey Case Management Systems.
MAINTENANCE
STRATEGY
Software, network and security configuration settings will be
documented for each deployment and stored in an Electronic project
repository housed at DOT.
INTEROPERABILITY
The proposed integration is already operational between the Dona
Ana County Sheriff’s Department and the Don Ana Magistrate
Court.
RECORD RETENTION
Information is electronic based and records retention schedules for
each LEA and Magistrate Jurisdiction will be addressed during the
configuration process.
CONSOLIDATION
STRATEGY
In cases where consolidation is viable, LEAs and Courts will be
asked to consolidate their computing infrastructures.
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PROJECT CHARTER DOT E-CITATIONS PROJECT
3.0 PROJECT/PRODUCT SCOPE OF WORK
3.1 DELIVERABLES
3.1.1 PROJECT DELIVERABLES









Project Charter
Certification Form
Project Management Plan
IV&V Contract & Reports
IT Service Contracts
Risk Assessment and Management
Project Schedule
Monthly Project Status Reports to DoIT
Project Closeout Report
3.1.2 PRODUCT DELIVERABLES
Requirements Documents
The requirements will be defined and documented during
the Planning Phase. This will define goals, business
processes, critical factors, current environment, sizing
requirements, current vendor environment, # of users, work
processing requirements, other needs.
Design Documents
The Vendor will be required to deliver design documents
for network configuration, security authentication,
transmission reconciliation, and database mapping
methodologies.
Systems Specifications
System specifications are in place for both the TraCS and
Odyssey Case Management Software.
Systems Architecture
The E-Citation project will use the same technical
architecture as the TraCS Statewide Rollout project which
has been in production since 2009.
System and Acceptance
Testing
The users will test system functionality, performance,
reporting accuracy and response times.
IT Technical Support Staff will test system operational
performance.
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PROJECT CHARTER DOT E-CITATIONS PROJECT
Operations requirements
The Vendor will be required to deliver Operations
documentation for network configuration, security
authentication, transmission reconciliation, and database
mapping methodologies.
3.2 SUCCESS AND QUALITY METRICS
NUMBER
DESCRIPTION
QUALITY
METRICS 1
The project schedule, assigned tasks, resources and milestones are met.
QUALITY
METRICS 2
Project does not exceed budget.
QUALITY
METRICS 3
Electronic citation information is successfully transmitted from Law
Enforcement Agency TraCS software to the corresponding Magistrate
Court’s Odyssey Case Management system.
QUALITY
METRICS 4
System integration is secure, operable and stable
QUALITY
METRICS 5
Data integrity is maintained
QUALITY
METRICS 5
LEA IT Operational Staff is adequately trained on reconciling data
transmission efforts
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PROJECT CHARTER DOT E-CITATIONS PROJECT
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4.0 SCHEDULE ESTIMATE
Project Phase
Start Date
Completion
Goals
Date
Initiating
12/1/2013
1/22/2014
Determine budget availability, team
members, analyze and determine
infrastructure needed, Develop Project
Management Plan, develop risk and
mitigation plan.
Planning
1/22/2014
5/31/2014
Identify and document Albuquerque City
and Bernalillo County motor vehicle
enforcement ordinances.
Document TraCS database requirements
for citation infractions.
Document Bernalillo County Odyssey
Case Management Traffic Citation
database requirements.
Document Albuquerque Police
Department computing network, and
security requirements.
Document Bernalillo County Magistrate
Court computing network and security
requirements.
Implementing
6/01/2014
5/31/2015
Phase 1 of this project is to install,
configure, and connect the Albuquerque
Police Department’s Office TraCS
software with the Bernalillo Odyssey
System to transfer electronic citations
directly to the court’s case management
system.
Activities include:
7. Hardware and Software
Acquisition
8. Installation and configuration of
PAGE 8
PROJECT CHARTER DOT E-CITATIONS PROJECT
9
hardware and software
9. Network and Security
configuration, testing and
implementation
10. Development of data mapping
and data extraction facilities
11. Conducting User Acceptance
Testing
12. Conducting Training for Users
and IT Operational Staff
Members
Closing
6/1/2015
6/30/2015
Phase 1- DoIT Closure Report, Followup Training, and Project Closure.
5.0 BUDGET ESTIMATE
5.1 FUNDING SOURCE(S)
SOURCE
AMOUNT
FFY14 Highway Safety
Plan 14-HE-64-P03
TraCS Citation
Adjudication Data
Transfer
ASSOCIATED
RESTRICTIONS
$ 200,000
Federal oversight and
reporting.
5.2. BUDGET BY MAJOR DELIVERABLE OR TYPE OF EXPENSE –
IT E M
ESTIMATE
Integration Strategy
$13,600
Data Mapping Configuration and Security
Methodology Strategy
$13,600
User Acceptance Test Plan
$13,600
Configure TraCS Testing Environment
$27,000
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PROJECT CHARTER DOT E-CITATIONS PROJECT
IT E M
10
ESTIMATE
Configure Network and Security Testing
Environment
$27,000
User Acceptance Testing
$27,000
IT Operational Training
$27,000
Transition to Production
$13,600
Hardware and Software Purchase
$36,800
$200,000
TOTAL BUDGET
5.3 BUDGET
Description
FY 14 & Prior
FY 15
Consulting
$68,000
$95,200
Hardware
$26,800
Software
$10,000
TOTAL
$104,800
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$95,200
FY 16
PROJECT CHARTER DOT E-CITATIONS PROJECT
11
6.0 PROJECT AUTHORITY AND ORGANIZATIONAL
STRUCTURE
6.1 STAKEHOLDERS
NAME
STAKE IN PROJECT
ORGANIZATION TITLE
Tom Church
OVERALL PROGRAM
RESPONSIBILITY
NM DOT
Cabinet
Secretary
Designate
Kathryn Bender
PROGRAM
ADMINISTRATION
RESPONSIBILITY
NM DOT
Deputy
Secretary
Tama P. Hass
PROGRAM
FINANCIAL
RESPONSIBILITY
NM DOT
Director
Office of
Asset
Management
Michael Sandoval
PROGRAM
ADMINISTRATION
NM DOT
Director
Planning and
Safety
Division
Eric Roybal
QUALITY
ASSURANCE
MANAGEMENT AND
IT SYSTEM
ADMINISTRATION
NM DOT
Acting Chief
Information
Officer
Anthony Apodaca
PROJECT ANALYST
NM DOT
Management
Analyst
Dave Martinez
CO-PROJECT
ANALYST
NM DOT
Management
Analyst
CSW ENTERPRISES
PROJECT
MANAGEMENT
CSW
ENTERPRISES
VENDOR
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PROJECT CHARTER DOT E-CITATIONS PROJECT
6.2 PROJECT GOVERNANCE PLAN
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PROJECT CHARTER DOT E-CITATIONS PROJECT
13
6.3 PROJECT MANAGER
6.3.1 PROJECT MANAGER CONTACT INFORMATION
NAME
ORGANIZATION
PHONE #(S)
NICK SALAZAR
CSW ENTERPRISES,
LLC
(505) 310-3184
JOHN SALAZAR
CSW ENTERPRISES,
LLC
(505) 699-8503
EMAIL
12.3.2 PROJECT MANAGER BACKGROUND
John Salazar has extensive experience in implementing successful IT projects. He is very
familiar with the State of New Mexico project certification policies and procedures. John has
over 28 years’ experience in information technology. Mr. Salazar has served as CIO for the City
of Santa Fe, as well as the NM Taxation and Revenue Department (TRD) and the NM
Department of Workforce Solutions (DWS).
Nick Salazar is a CompTIA Project+ certified professional who has experience managing
project life cycles associated with the rollout of software and hardware products. Nick worked
for the New Mexico Taxation and Revenue Department where he was responsible for
maintaining the hardware and software utilized by the Motor Vehicle Division to operate their
more than 90 field offices. Nick has extensive experience with workstation hardware, software
and peripheral equipment installation and configuration.
6.4 PROJECT TEAM ROLES AND RESPONSIBILITIES
ROLE
RESPONSIBILITY
Executive Project
Sponsor
The point person for the project within the highest level of the
General Services Department.
Responsibilities include:
 Champion the project.
 Consider potential changes facing the organization and assess
the organizational impact
 Decide which changes will be instituted, communicate
priorities and provide resources to ensure success
 Responsible for creating an environment that enables changes
to be made on time and within budget.
 Participate in planning sessions
 Member of Steering Committee
 Ultimate project responsibility
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PROJECT CHARTER DOT E-CITATIONS PROJECT
ROLE
RESPONSIBILITY
Steering Committee
Member
Is chartered to provide governance over the direction and support of
the project.
Responsibilities include:
 Attend and participate in meetings
 Review and accept deliverables
 Review and provide comment on presented documentation
 Balance larger picture versus details of the project
 Review project funding and expenditures
 Champion the project
 Contributes to lessons learned.
Business Owner
The person within each of the participating Divisions who is
responsible for all operations and management of any and all
activities occurring within the division.
Responsibilities include:
 Maintain overall project direction and implementation
 Ensure staff availability
 Approve expenditure of funds
 Issue Resolution
 Empower Project Manager.
Project Manager
The persons within each of the participating divisions who must make all
decisions related to the operation of the system, staffing assignments.
Responsibilities include:
 Ultimate project success.
 Diagnose potential problems
 Participate as “change” agents
 Develop realistic plans to deal with critical issues and execute
changes effectively
 Decision authority regarding system module set-up
 Reviews work of Consultant
 Project Team Support Member Assignments
 Determine System Administration roles
 Problem Solving
 Project Planning
 Project Budgeting
 Project Schedule
 Contract Management
 Training Plans
 Communicate with Project Team Support Members, Business
Owners and Steering Committee
 Contributes to lessons learned.
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PROJECT CHARTER DOT E-CITATIONS PROJECT
ROLE
RESPONSIBILITY
Project Team
Support Members
Staff assigned to the project on an as needed basis.
15
Responsibilities include:
 Define Business Requirements
 Module set-up input
 Functional Testing
 Scheduling of meetings and space
 Completion of assigned tasks
 Budget Tracking
 Purchasing and Processing
 Data Gathering
 Data Input
 System Administration
 Provide Resources as needed.
6.5 PROJECT MANAGEMENT METHODOLOGY
The project strategy is based on the strategic direction established by the DOT Executive
Steering Committee and the participating agencies utilizing the TraCS, E-Citations and Odyssey
Case Management Software products.
The integration of the software products will utilize a successful methodology recently
developed between the Dona Ana Sheriff’s Office and the Dona Ana Magistrate Court. This
integration project effort includes: configuration of data variables in both the TraCS and
Odyssey software systems; establishing network connectivity between systems; implementing
data transfer encryption services; documentation of configurations; conducting user acceptance
testing; training for IT operational staff; and transition to production services.
7.0 CONSTRAINTS
NUMBER
DESCRIPTION
1.
Well Documented Dona Ana Methodologies and Strategies
2.
Similar Business Rules between Dona Ana and Bernalillo Counties
3.
“Buy-In” of Project Strategies and Objectives from all participants.
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PROJECT CHARTER DOT E-CITATIONS PROJECT
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8.0 DEPENDENCIES



M- Mandatory dependencies are dependencies that are inherent to the work being done.
D- Discretionary dependencies are dependencies defined by the project management
team. This may also encompass particular approaches because a specific sequence of
activities is preferred, but not mandatory in the project life cycle.
E- External dependencies are dependencies that involve a relationship between project
activities and non-project activities such as purchasing/procurement
NUMBER DESCRIPTION
TYPE M,D,E
1
Albuquerque Police Department Participation
E
2
Bernalillo County Magistrate Court Participation
E
3
Vendor with past Integration Experience to perform Tasks
E
4
DoIT PCC approval of Project
M
5
Contract Approval with Albuquerque Police Department to
initiate project
M
6
Successful data mapping and data integration methodologies
utilized by Dona Ana County
D
9.0 ASSUMPTIONS
NUMBER
DESCRIPTION
1.
TraCS software can be configured with all Bernalillo County traffic
ordinances
2
Successful connectivity between APD and Bernalillo Magistrate Court
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PROJECT CHARTER DOT E-CITATIONS PROJECT
17
10.0 SIGNIFICANT RISKS AND MITIGATION STRATEGY
Risk 1 Loss of Federal Grant Funds
Probability: POSSIBLE
Description - Federal
Grant funds are needed to
continue providing support
the project
Impact - HIGH
Mitigation Strategy: Business Owner is ensuring that the project meets
all requirements for Federal Grant funds. DOT – Traffic Safety Bureau
is reviewing available grant opportunities on a regular basis.
Contingency Plan: The Project Manager will present options for
maintaining the project in its capacity at the time of loss of funds.
Risk 2 – Staff Turnover
Probability: EXPECTED
Description Personnel changes can
impact the adoption and
maintenance of the
proposed systems
Mitigation Strategy: Where possible, backup staff will be assigned
to shadow every lead staff resource to prevent losing system
knowledge and incurring delays in the schedule.
Contingency Plan: The timeline and possibly the scope of the
project will be adjusted based on the available resources.
Risk 3 – Delay in approval of contracts for services
Probability: LIKELY
Description The process for formulating
and approving an IT services
contract is complex and may
take longer than expected
Impact - HIGH
Impact - MED
Mitigation Strategy: DOT will coordinate efforts for approving an IT
services contract with DOT Management and DOIT to ensure
procedures are in place to expedite approvals.
Contingency Plan: The timeline and possibly the scope of the
project will be adjusted based on the available resources.
11.0 COMMUNICATION PLAN FOR EXECUTIVE REPORTING
Meetings will be conducted with E-Citation Executive Steering Committee on a regularly
scheduled basis.
Whiteboard sessions outlining project task and resource assignment schedules and agendas are
conducted throughout the process and transferred to Microsoft project.
Project team meetings are scheduled to coincide with the Vendor Implementation/Design
teams for on-site implementation sessions. The frequency and length of meetings remains to
be defined.
Project status updates reports will be communicated to E-Citation Steering Committee
conducted at weekly meetings.
DOT management will be kept informed on progress of the project periodically throughout the
project life cycle.
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PROJECT CHARTER DOT E-CITATIONS PROJECT
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12.0 INDEPENDENT VERIFICATION AND VALIDATION - IV&V
Because of the Project Deliverables and limited software development, DOT will be requesting
an IV&V Waiver for the E-Citation Project.
Project/Product Area
Include
–
Yes/No
Project Management
N
Quality Management
N
Training
N
Requirements Management
N
Operating Environment
N
Development Environment
N
Software Development
N
System and Acceptance Testing
N
Data Management
N
Operations Oversight
N
Business Process Impact
N
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PROJECT CHARTER DOT E-CITATIONS PROJECT
19
13.0 PROJECT CHARTER AGENCY APPROVAL SIGNATURES
SIGNATURE
EXECUTIVE SPONSOR
TOM CHURCH
BUSINESS OWNER
MICHAEL SANDOVAL
PROJECT ANALYST
ANTHONY APODACA
DATE
CO-PROJECT ANALYST DAVE MARTINEZ
14.0 PROJECT CHARTER CERTIFICATION APPROVAL
SIGNATURE
SIGNATURE
DOIT / PCC APPROVAL
PAGE 19
DATE