Payroll Expenditure Transfer Form
Budget Office
Payroll Expenditure Transfer Form
CALIFORNIA STATE UNIVERSITY STANISLAUS
4/4/2011
Please complete the information below to transfer payroll charges for the employee(s) specified and submit to the Budget office
FISCAL YR:
2010/11
Name
Accounting Period:
EmpliD
Empl
Rcd
Paycheck
Nbr
Permanent Funding Change: Yes/No
Position
Number
CSU Charge
Period (Pay
Period)
Transfer From Chartfield (Credit)
Dept
Fund
Account
Program
Project
%
Dept
Csu Charge
DeptiD
Total
Amount
Charged
Transfer
Amount
Transfer To Chartfield (Debit)
Program /
Fund
Account
Project
Reason for Transfer:
Submitted By:
Ext.______
Processed By:
Date:
Date:
Approved By:
Journal ID:
Date:
Journal Date:
Notes:
1. Grey highlighted row should be left blank
2. Please submit the original copy to the Budget office by the 20th of the month.
3. For permanent funding changes, please fill out Employment Transaction Request Form (www.csustan.edu/hr/formspublications.html)
Project
Payroll Expenditure Transfer Form
PAYROLL EXPENDITURE TRANSFER REQUEST FORM INSTRUCTIONS
Send the completed form and backup documentation (Brio Report) to the Budget Office by the 20th of the
month.
Fiscal Year
2009/10
Accounting Period
Accounting period represents the month the expense was posted to the
Financials.
Permanent Funding
Permanent funding charges require an Employment Request be submitted.
Change
Payroll
Expenditure Transfer form may be used to request a one-time payroll expense
reclass
Name
EmpliD
Empl Record
Paycheck Number
Position Number
CSU Charge Period
CSU Charge DeptiD
Total Amount Charged
Transfer Amount
Request Criteria
Employee name as reported on Payroll detail reports; first name, last
Employee ID as assigned in CMS HR system
Employee record is determined by appointment record in HR Job data. Example:
Emplid 0 = primary or first appointment, Emplid 1 = 2nd appointment. Empl
record can be found in query results. Some employees may have multiple
records.
Paycheck number is found on Payroll detail reports
Paycheck number is found on Payroll detail reports
CSU Charge period is the pay period the employee is being compensated for
working in.
CSU Charge Deptid is the physical department employee reports to, not
necessarily
the Chartfield department.
Enter amount of expense from Payroll detail report.
Enter amount of expense to be transferred.
Transfer Request
Transfer From Combo Code or Chartstring:
Dept (Required)
Enter the Department in Expense Chartfield into this column (not CSU Charge
Deptid)
Fund (Required)
Enter the Fund Chartfield number into this column
Account
Enter the Account Chartfield number into this column
Program
If applicable
Project
If applicable
%
To be used if the Employee's position is split.
Transfer To Combo Code or Chartstring:
Dept (Required)
Enter the Department in Expense Chartfield into this column (not CSU Charge
Deptid)
Fund (Required)
Enter the Fund Chartfield number into this column
Payroll Expenditure Transfer Form
Account
Program
Class
Enter the Account Chartfield number into this column
If applicable
If applicable
Reason for Transfer
Short description of the reason for the transfer