Promotion to Professor (Scale 2) 2013\14
HR Briefing Session for Eligible Candidates
CONTRIBUTORS
• Professor Paul Giller, Registrar & Senior VicePresident, Academic
• Ms Rachel Long, HR Promotions & OD Advisor
INTRODUCTION
• This one hour session will cover all aspects in
relation to the administrative process of the scheme.
• The session will also provide guidance to assist
candidates to ensure that the information supplied
in the application form addresses the criteria as
outlined.
• Please see the Regulation on Academic Promotions
to Professorships (Scale 2) in the ‘Academic
Promotions & Establishment’ webpages of the
Human Resources website in advance of completing
your application.
ELIGIBILITY
• Senior Lecturers holding an appointment at UCC and who have
completed at least four years continuous service at UCC.
• Senior Lecturers who have a combined total of four years continuous
service’ when their service at UCC is added to service as a Senior
Lecturer (or equivalent) at another third-level institution, provided that
they have completed the probationary and establishment periods at the
closing date for applications. In the case of fixed term contract
academic staff, applicants must have completed at least two of the four
years at UCC at the closing date for applications.
• Allowances can be made for applicants who have been on sabbatical,
maternity or extended medical leave provided they have completed
academic service in UCC in at least two of the previous three years.
• Promotion to Professor (Scale 2) is a competitive process. The ECF
restricts the available number of promotional posts to Professor (Scale
2) currently to 12. Please note that this maximum figure may be subject
to change with any additional recruitment or retention and retirement or
resignation activity at the professorial level.
APPLICATION PROCEDURE
• Application is made by completing and submitting one hard copy and one
PDF version of the Form P1 (P)(Application Form) which is to be compiled as one
document. Please refer to Section 4 of the Regulations for full details
• The Form P1 (P)is available from the ‘Academic Promotions and Establishment’
webpages on the Department of Human Resources website.
• The Form P1 (P)shall contain a summary of the Research Portfolio described below
plus full details of the candidate’s role and achievements in the Teaching and
Contributions areas:
• A Research Portfolio of no more than 20 pages, inclusive of all supporting
documentation, but excluding the publication list.
NB: No individual documents will be accepted as part of the application e.g. additional
references, grant applications etc. Page limit cited is not to be exceeded
• Candidates are required to submit three sets of their top five peer-reviewed
publications (for assessment by External Reviewers).
Please note that it is the candidate’s responsibility to ensure that all
documentation referred to in the application is included in the overall document
and hard copy & PDF must be identical.
APPLICATION PROCEDURE CONT’D
•
Note that Student Evaluation Questionnaires may be conducted by the Quality Promotion Unit, or
another independent body, such as a colleague, and the questionnaire results analysed and
presented to the Board. Candidates are free to supply other evidence of teaching performance as
part of the application. However, examples of evidence of teaching and the analysis of same is
limited to 20 pages and is to be included in the Application – there is no Teaching Portfolio.
Note: The Student Module Survey is a major source of evidence for quality of teaching
Please note that the Quality Promotion Unit may not be in a position to assist with questionnaires at
this time however candidates are encouraged to utilise other forms of independent evaluations such
as the suggestions outlined above.
•
References – 1 internal Reference (other than Head of Academic Unit) and 1 external Reference.
•
UCC Emeritus Professor can be considered as an Internal (i.e. UCC) Referee for applicants
provided the Emeritus Professor had retired within the previous 6 years.
Note: Onus on candidate to ensure that References are submitted to the
Department of Human Resources before the closing date. No follow-up on
this by HR.
•
External Expert (3 national/international): Onus on candidate to ensure
• That they have not identified the same External Expert and Referee in their application.
• That they have sought the permission of the External Expert in advance of submitting their
application.
Note: Any connections of the nominated External Experts to UCC, or to the candidate, must be
specified on the applicant’s P1(P) form in accordance with the Code of Conflict
of Interest in relation to Recruitment and Promotions.
APPLICATION PROCEDURE CONT’D
Closing date for receipt of hard copy and PDF applications is strictly
Wednesday, 16th April 2014 at 1.00p.m. No applications will be accepted
after this closing date.
• Applications and 3 sets of top five peer-reviewed publications should be
dropped to Tower Room 1 on one of the following dates:
• Thursday, 10th April from 11.00am to 1.00pm
• Tuesday, 15th April from 11.00am to 1.00pm
• Wednesday, 16th April from 10.00am to 1.00pm
PDF’s should be emailed to profs2@ucc.ie in advance of submitting your
hard copy as you will be asked to sign that you have submitted same
when submitting hard copies.
You will receive written confirmation of your hard copy submission on the
day
• No interview – decisions are made on the basis of the evidence provided in
the documentation submitted.
• Expected timeframe for processing of applications – Spring 2015
BENCHMARKING
Applications for Promotion to Professor (Scale 2) will be
assessed and scored against benchmarking criteria grouped
under the following broad areas (with a minimum score for
each):
1. RESEARCH and SCHOLARLY ACTIVITY (70%)
2. TEACHING and EXAMINING (70%)
3. CONTRIBUTION to Department/School, College/Faculty
and University, and Community (60%)
Plus
4. Overall Weighted Aggregate benchmark (75%)
BENCHMARKING CONT’D
Assessment under the Benchmarks will take place as follows:
100 marks are allocated to Research and Scholarly Activity,
Teaching and Examining and Contributions to
School\Dept\Discipline, College\Faculty and University, and
Community.
The scores achieved by candidates under each set of benchmarks
criteria shall be weighted & combined as follows:
Research score x 0.5; Teaching score x 0.3 and Contribution score
x 0.2
Applicants must achieve an overall aggregate benchmark score of
at least 75% to be eligible for promotion. In addition, candidates
must achieve a score of not less than 70% in Research and
Teaching and 60% for Contribution.
The weighted aggregate scores achieved by qualified candidates
shall determine the ranking list.
BENCHMARKING CONT’D
RESEARCH and SCHOLARLY ACTIVITY
(100 marks – 70 marks needed to qualify)
A.
B.
C.
D.
Research Outputs (0 – 60 marks)
Research Leadership and Strategy (0 – 15 marks)
Scholarly Activities (0 – 15marks)
Supervision of Research Students and Staff (0 – 10 marks)
NOTE: For detailed benchmarking criteria please see Appendix A :
Benchmark Criteria for Promotion to Professor (Scale 2) at
http://www.ucc.ie/en/policiesandprocedures/humanresources/staffdevelopm
ent/regulationsonacademicpromotionstoprofessorscale2/
BENCHMARKING CONT’D
The following criteria will be used to guide the Board in its
assessment of each application:
TEACHING and EXAMINING (100 marks - 70 marks required to
qualify)
A. Teaching Quality (0 – 50 marks)
B. Leadership, Curriculum Design and Development (0 – 30 marks)
C. Innovation and Personal Development in Teaching, Learning and
Assessment Methodology (0 – 20 marks)
NOTE: For detailed benchmarking criteria please see
Appendix A : Benchmark Criteria for Promotion to Professor (Scale 2) at
http://www.ucc.ie/en/policiesandprocedures/humanresources/staffdevelop
ment/regulationsonacademicpromotionstoprofessorscale2
BENCHMARKING CONT’D
3. CONTRIBUTION TO SCHOOL/DEPARTMENT/DISCIPLINE,
COLLGE\FACULTY AND UNIVERSITY, AND COMMUNITY
(100 marks – 60 marks needed to qualify)
A. School/Department/Discipline (0 – 35 marks)
B. College/Faculty and University (0 – 35 marks)
C. Professional, Community, Industry and Public Service Contributions (0
– 30 marks)
NOTE: For detailed benchmarking criteria please see
Appendix A : Benchmark Criteria for Promotion to Professor (Scale 2) at
http://www.ucc.ie/en/policiesandprocedures/humanresources/staffdevelop
ment/regulationsonacademicpromotionstoprofessorscale2/
ADDRESSING THE BENCHMARKS
• Consider each benchmark
• Highlight the particular aspects of profile which is under
review
• Clearly address the criteria using evidence based examples,
providing relevant and, as far as possible, recent examples.
Highlight actions and results.
• Organise the information in a clear and unambiguous
manner using appropriate IT tools
• Ensure that the application is complete and fully complies
with the guidelines
HR Checks:
•
•
•
•
•
Is the candidate eligible to apply?
Is the correct format of application received? Onus on candidate
Has the PDF been received via email
Are the two references received? Onus on candidate
Are three sets of five publications received
Process:
• HR acknowledges receipt of Form P1 (P)
• HR opens promotion file for candidates
• A copy of completed Form P1 (P) forwarded to the relevant Head of
School/Department who will be asked to complete and return a Form P3
(P) which is co-signed by the candidate
• A copy of completed Form P1 (P) and references forwarded to Promotion
to Professor (Scale 2) Board
PROCESS CONT’D
• HR contacts 3 External Experts via email requesting a minimum of
6 Expert Reviewer Nominations each
• Full list of Expert Reviewer Nominations, returned by External
Experts, are ranked by President or nominee(s)
• Completed P3 (P)’s sent to the Board
• 3 Expert Reviewers per candidate contacted by HR and requested
to complete an Assessment Report
• Expert Reviewer Reports sent to the Board
• PPS2 Board convene for a 2-3 day review to assess applications
• PPS2 Board meet to formalise recommendations to the President,
Chair of the Board
Notification to Applicants
• Successful candidates will receive formal notification
regarding their promotion after the adoption by the
President (as delegated by
Academic Board) of the PPS2B report.
• A promotion takes effect from the 1st October 2014
(following approval from GB & Finance Committee)
• Unsuccessful candidates will be provided with
feedback.
• There is also an independent appeals mechanism in
place. Candidates may submit an appeal directly to
the APAB if they have a complaint relating to the
observance by the Board of the agreed procedures for
dealing with applications.
PROMOTION TO PROFESSOR (SCALE 2) BOARD
The President Dr. M. Murphy
Registrar and Senior Vice-President Academic Prof. P. Giller
Appointed by Governing Body
Professor J. O’Halloran
Professor F. Adam
College of Arts, Celtic Studies & Social Sciences
Professor G. Roberts
Professor W. O’Brien
College of Business & Law
Professor S. Hedley
Professor C. Murphy
College of Medicine and Health
Professor J. Cryan
Professor M. Horgan
College of Science, Engineering & Food Science
Professor P. Parbrook
Professor N. O’Brien
Secretary: Director of Human Resources
FAQ’s
Note: Please refer to the document on the HR Webpages (Questions that Arose
from Briefing Session) for further information or Click Here to access the document
Click Here to see the document in relation to Code on Conduct in relation to
Recruitment and Promotions