Land Use Services
2013 Budget Presentation
Basic Operations
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Building Construction permit process regulated via
Building Safety Act and Uniform Construction Codes
under NJDCA (NJ International Building Codes).
Land Use Boards require Site Plan, Subdivision and
Variance processes regulated via NJMLUL, NJRSIS &
Municipal Land Development Ordinances (LDOs).
Zoning & Code Enf. (Municipal LDO, MF Housing Reg)
Engineering on Public Assets & Construction regulated
via Professional Design Standards (like the EJCDC) and
NJLPCL, NJDCA, NJDOT and NJDEP etc.
Customer Service, Public Information, Website updates,
Staff meetings, Grant applications, building solutions.
Divisional Overview
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2012 Recap
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Building Dept. – 1,907 permits issued, 5,662
inspections completed, $ 895,303 fees collected.
(Madison and ChathamB)
Land Use Boards – PB 6 decisions, ZBOA 37
decisions, 28 public hearings, $ 17,375 fees received
and approx. $ 25,000 professional escrows.
Zoning Officials – Zoning applications and
enforcement activities yielded 384 permits, denials
and $30,450 in fees.
Developer Fees - COAH, Sewer, Water, Road Fees
exceeded $72,000 in revenue.
Engineering, Design, Construction Administration,
Inspection, Grants – $2.82M of construction work.
BUILDING PERMITS
Type
Total
Madison
Chatham
Total
863
918
1,781
Updates
126
0
126
Certificate of
Occupancy
77
40
117
Certificate of
Approval
359
276
635
Construction
Value
$ 50,269,759
$ 13,426,388
$ 63,696,147
Russell W. Brown
Construction Official
January 31, 2013
BUILDING INSPECTIONS
Type
Total
Madison
Chatham
Total
3,529
2,133
5,662
Building
1,343
738
2,081
Electric
1,082
697
1,779
Fire
316
178
494
Plumbing
786
520
1,306
Russell W. Brown
Construction Official
January 31, 2013
BUILDING FINANCIAL
Madison
Chatham
Total
Total Revenue
$708,141
$187,162***
$895,303
Operating
S&W **
$279,256
$0
$279,256
Expenses
$41,821
2.5
2.2
$0
0
$70,587
41,821
3.2
2.8
Staff Ratio
Total Return
•* Waived Fees - Actual costs for required permits waived on certain community projects.
•** Operating includes Madison Salary & Wage (not overhead).
•*** Chatham Shared Service is $70,587 flat fee of revenues earned by Madison staff.
Building Department
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2013 Objectives
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Staff recognition for the additional work
completed and revenue obtained.
Centralizing administrative operations of
shared offices to eliminate communication or
scheduling problems.
Expand part time staffing if administrative
operations are assumed.
Cover direct costs of field personnel for
communications, transportation and training.
Land Use Boards
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2012 Recap
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Planning Board had 6 Decisions, $3,675 Fees, and
supplementary Professional escrows.
Zoning Board had 37 decisions and $10,800 Fees.
Zoning Officials had 428 zoning applications for
individual lots, new buildings, additions, accessory
structures, signs, etc - $30,450 Fees.
The level of activity in zoning permits was greater than
any prior year and accountability has increased greatly
with greater use of technology (SDL software).
Land Use Boards
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2013 Objectives
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Continue to expand use of the operations software
technology to zoning officials via tablets.
Perform and track zoning inspections more
consistently with applications.
Increase zoning enforcement effectiveness.
Promote public and staff cooperation via application
status reports and web postings.
Promote Advisory Board inputs to the planning
process i.e. from HPC, MEC and STMB.
Improve consistency of public hearing recordings.
Explore possibilities to regionalize services.
Engineer
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2012 Recap
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Asset Mgt – Infrastructure mapping and inventory were advanced with
GIS updates. Useful during hurricane Sandy response.
Project Mgt – Continuing SR oversight for MRC, BE & HDM. PSEG
projects on Main St, Pine, Beech, Rose, Cedar, MRC Fieldhouse, Pump
stations etc. Advanced consultant design projects on North Street,
Belleau Woods, and Treadwell PS. County projects at
Shunpike/Loantaka, Park/Danforth, Park Ave. Last manhole monitoring
solution was completed and monitoring results obtained.
Design – Completed Samson and Rosedale Bids and SR alternatives.
Bidding and Const Admin – Woodland Road (Garfield to Barnsdale),
Pine, Beech, Rose, Cedar, Division, Academy and Noe.
Inspection – Significant work outsourced to improve independent
evaluation and quality control.
Dept Mgt – staff meetings, semiannual reporting, and staff productivity
monitoring and calculations were completed.
Engineering
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2013 Forecast
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Asset Mgt – Improved GIS based asset management and continue
meetings with Capital Project Review Committee.
Project Mgt – North St, Candlewood and Treadwell PS projects
must be bid and awarded. Additional minor improvement projects
at pump stations will continue.
Design – Complete plans for North St reconstruction, Ridgedale
Water Main, and finalize the best remedial plans in conjunction
with Environmental Consultants.
Bidding and Const Admin – Closeout Samson, Rosedale, Green
and Ridgedale Phase 1 projects. Advance pump station
improvement projects.
Inspection – Continue to outsource where possible and given a
large recurrent workload consider hiring an inspector/field
engineer.
Dept Mgt – staff meetings, semiannual reporting, grant
applications and annual compliance for NJDOT & NJDEP.
Divisional Requests
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2013 Budget Requests
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Staffing (maintain part time support staff … and if shared
services or capital obligations increase … consider full time).
Salary & Wage (propose staff incentives to maintain or improve
shared service work and encourage new agreements).
Professional Services (maintain the best targeted professional
services to meet specific operating and capital objectives).
Service Vendors (continue service contracts for large and small
format copiers and scanners).
Equipment & Supplies (maintain level of basic supplies).
Training, Educ. & Membership (legislated requirements for
training must be met to retain certifications)
Divisional Objectives
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2013 Goals
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Maintain or expand the existing extra-ordinary services to
multiple communities while making the manpower limitations
clear to a demanding public.
Use technology to maintain or improve communications and
productivity with highly mobile staff.
Continue to offer staffing solutions to adjoining municipalities.
Use technology to assist in public information postings.
Support our staff in a way commensurate with the contribution
to Madison’s increased revenues and productivity.
Professional Services (maintain the best targeted professional
services to meet specific operating and capital objectives).
Continue to make Madison one of the best places to live.