Annual Member’s Meeting
January 22, 2013
*Please be sure to sign in when you arrive
 Governing
Board
President - Richard Chandler
Vice President – Shaun Efferson
Treasurer – Andre Duplantier
Secretary – Benny King

The board will present updated information for
business conducted in 2012 and proposed
objectives for the coming year.

The board will ask for objections to proposals. If
there are no objections, an unanimous decision
will be recorded. Otherwise, the discussion will
be tabled and a vote will be held following the
presentation.

There will be an opportunity for questions and
answers following the presentation.
 Collections
Summary
 Financial Summary
 Accomplishments
 Maintenance
 Proposed 2013 Projects
 Dues
 Board Nominations
 Q&A

2011

2012
 Dues received
 Dues received
 63 of 70 (90%)
 Dues received with
assistance of Attorney
(Lawyer Fees involved)
 5
 Liens recorded
 8
 Liens cancelled
 1
 66 of 70 (94%)
 Dues received with
assistance of Attorney
(Lawyer Fees involved)
 5
 Liens recorded
 6
 Liens cancelled
 2

2012 Liens Filed
 1958 Ashland (2011 lien also filed)
 1780 Ashland (2011 and 2010 liens also filed)
 1768 Ashland (2011 lien also filed)
 8554 Ormand (2011, 2010, and 2009 liens also
filed)

Current Cash Assets $31,217.82
(including some 2013 dues already deposited. As of 1/10/13)

2012 Income
 $18,415.07 - Dues Received
 $66.08 – Bank Interest
(some 2012 dues received in 2011. Also includes liens received)

2012 Expenses
 $19,171.17

2012 Net Savings
 -$690.02
Taxes
0%
Gathering
5%
Website/Email
Postage 2%
1%
Beautification
7%
Utilities
2%
Insurance
5%
Maintenance
1%
Office
Supplies
2%
Legal Fees
8%
Lawn Care
67%
 2012
Board efforts
New Governing Board and Board Members
Implemented transparency for budget and
expenses via website for homeowner review
Fall Fest 2012
Implementation of the Architectural Committee
Website, Facebook and Distribution List
Neighborhood Workdays
 What
does the HOA maintain?
Frontage
Front fence, signage, ditch, etc.
Boulevard
Irrigation
lighting
Cul-de-sac
Tract “A”
Drainage servitudes
 What
is Tract “A”?

Boulevard update
 Potential new landscaping projects
 New information board to be installed

Investigate minimal improvements to Tract
A in order to make it usable.
 Brush cleanup and grass cutting
 Or investigate potential sale

Security System
 Looking into potential camera system for front
entrance
 Board
recommends maintaining dues at
$300/yr.
This rate should sustain smaller projects similar
to those completed in the past, and allow for
enough reserves to cover unforeseen legal
expenses, repairs, etc.

Notices
 Restrictions
 Property subject at closing
 Available at Clerk of Court
 Posted on HOA website
 Annual Meeting
 Notice posted on Website
 1st Statement Mailing in December
 2nd Statement Mailing in February
 Demand Letter
 Lien
 Timeline
for 2013
1st Statement Mailed December 15, 2012
Payable January 1st, 2013
Late January 31st, 2013
2nd Statement mailed in early February
Collections process begins in March
Demand Letters go out in April
Liens Filed in May
 Fees
Interest
10% per annum
Demand letter
$75 Attorney fee, plus postage
May require multiple letters
Liens
$75 – Attorney fee for lien
$55 – Lien recording fee
$55 – Lien cancellation fee
$75 – Attorney fee for lien cancellation
$260 total, plus postage

1st Demand sent to Home Owner of record.
 Will begin requesting address correction to increase
success of future demands.
 Historically has a 65-70% success rate.
Prior to filing lien, will perform “miniabstract” to ensure accurate Home Owner
information.
 Send 2nd Demand if necessary, otherwise
file lien.
 Follow up at 5yr mark to renew lien if
necessary.

 Requirements
Must attend monthly board meetings (typically
11 per year). Absence for two or more meetings
forfeits board membership.
Must be willing to serve and represent home
owners in any public matter or public hearing
affecting the subdivision.
 Q&A
 Slides
available at
http://www.richlandsubdivision.org
 Information
also available at our
Facebook page: Richland Homeowners
Association
 Neighborhood
Email Group
richland-subdivision@googlegroups.com