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If Applicable
Ontario Public Service
Summer Employment Opportunities (SEO)
Guide For Submitting An Application
Prepared by:
Youth and Outreach, Youth and New
Professionals Secretariat (YNPS)
HROntario
Ministry of Government Services
February, 2012
Guide Instructions
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The purpose of this guide is to assist you in completing your application form for a
Student-Summer Employment Opportunity (SEO) with the Ontario Public Service
Screen shots have been provided to familiarize you with:
a) The job ad
b) The application form
Please ensure you review the job ad information in detail prior to submitting your
application
New for 2012: There are a number of pre-screening questions on the application
form that use a rating scale for responses. All questions must be answered to
successfully submit your application. You are encouraged to review the new SEO
rating scale prior to answering these questions.
The SEO rating scale will be available in the Frequently Asked Questions – Section
E, Question 2 on the SEO website and in Appendix A of this document.
1
Job Ad
Slide 1/5
A.
Job ad title – all SEO ads
start with “Student”
B.
This section includes
specific information for the
overall job ad e.g.
ministries, city (cities),
region, how many
positions, salary level etc.
A
.
B
C.
This section provides an
overview of Summer
Employment Opportunities
(SEO) and instructions
about the ad
D.
Students are encouraged
to review the SEO rating
scale document listed in
the Frequently Asked
Questions (Section E,
Question 2) and Appendix
A of this document prior to
answering any of the prescreening questions in the
application form
C
D
2
Job Ad
Slide 2/5
This section will give you a
brief description of the duties
and responsibilities associated
with the position.
Each job ad will include a list of
skills and knowledge required
for the job. You must have
demonstrated these skills in
your previous school, work
and/or volunteer experiences.
They must be described in
your online application in
sufficient detail to match the
rating scale responses you
select to answer the prescreening questions.
3
Job Ad
Slide 3/5
Each job ad will have a list of prescreening questions that you are
required to answer
The purpose of these questions is to
determine your eligibility for the
Summer Employment Opportunities
and gain some insight into your
knowledge, skills, abilities and
experiences
You can preview these questions on
the job ad (as shown on the right).
After you select “Apply Online” you will
be able to see the answer options and
indicate your response
There are 3 additional questions that
will appear on every job ad that are
only available after selecting “Apply
Online” in the “Applicant Profile
Questions” section
4
Job Ad
Slide 4/5
A. This section highlights the date that
the position was posted
For Student Summer Employment
Opportunities there will be only 2
posting dates; February 17 and March
9, 2012
A
B
B
B. This section provides you with an
overview of the instructions to submit
an application
C
If you have a disability and require any
accommodations, please contact
SEO@ontario.ca
You can start your application by
clicking on any of the “Apply Online”
links within the job ad
C. Visit this link to view more
information about Summer
Employment Opportunities e.g.
Eligibility Criteria, Key Dates and
Resources and Frequently Asked
Questions
B
5
Job Ad
Slide 5/5
D. Some positions may require a
criminal reference check. If
applicable, this notice will appear
within this section of the job ad.
If you are selected for a position
in 2012, please note that you
may be considered for a rehire
opportunity in the same position
the following year (at the
manager’s discretion).
E. This section of the job ad
lists the specific position
details. Depending on the job
ad it will include the number
of available positions,
duration and street address.
To find the ministries
associated with positions and
addresses, select the “View
More Information” link.
D
E
6
Application Form – Personal Information
Slide 1/6
A. This section offers general
information about the job ad i.e.
the position title, ministry name (if
multiple ministries it will state
“Various Ministries”, the job ID
number and the deadline to
submit your application.
Select the “View More
Information” link on the job ad to
see the ministries associated with
positions on this ad.
B. Please accurately enter all your
personal information.
If you are a previous or current
Ontario government employee,
please include your WIN ID. For
all other applicants please
disregard this field
A
B
Make sure to include your
contact address. This may
be your current or
anticipated summer
address.
Please note all candidates
must be residents of Ontario
and provide an Ontario
address
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Application Form – Applicant Profile Questions
Slide 2/6
It is your responsibility to include the
correct phone number and email address
that you can be reached at during the
recruitment process. You will receive a
confirmation email at the email provided
in this section after successfully
submitting an application.
Please select any current or past fields of
study. You can choose up to a maximum
of three (3) by holding the Ctrl button
and clicking on your selections
This question requires you to indicate the
level of education that you would have
completed by the end of April or June,
2012. You can choose only one response
from the drop down selection
Identify all the relevant computer
software/languages that you have
intermediate* experience with. You can
choose as many options as applicable by
holding the Ctrl button and click on your
selections.
*Intermediate is defined in the SEO
rating scale document in Appendix A of
this document
8
Application Form – Additional/Pre-Screening Questions
Slide 3/6
The Additional Question (s)
section lists all the eligibility and
job type specific questions that
are mandatory to answer prior
to submitting an application.
The purpose of these questions
is to determine your eligibility for
the Summer Employment
Opportunities Program and to
match your responses to find
the best fit for your knowledge,
skills and experiences.
Majority of the questions in this
section will be in the drop down
format allowing you to select
your answer from specific
options.
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Application Form – Additional/Pre-Screening Questions
Slide 3/6 continued…
You will need to include your
key skills/abilities,
work/volunteer work
experiences and
accomplishments in this
section.
Please note there is a 2000
character limit per open text
box.
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Application Form – Submit your Application
Slide 4/6
A
A. Your responses for the text box
questions can be in a list or paragraph
format
If you have no information to enter in the
text box questions, then please enter “nil”
Please note there is a 2000 character limit
per open text box.
B
C
B. Please note that relocation
costs are not covered by the
SEO program. If you are
selected for a position outside
of the address provided on your
application, then you will be
responsible for any associated
costs
C. You can select your Ministry
preference. Most job ads may
have multiple ministries
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Application Form – Submit your Application
Slide 5/6
A
A. Privacy and collection of
confidential information authorization
B. If you check off the “Remember
my Information” box here, the
system will retain the information
completed under the “Personal
Information” section for any future
applications submitted using the
same computer.
C
B
C. To submit your application, please
make sure to click the “Apply” button
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Application Form – Submit your Application
Slide 6/6
A. You can review the Public Service
of Ontario Act and Ministry of
Government Services Act by clicking
on the green text
B. Click here to return and view the
job ad. Note: You will lose any
information completed on the form if
you select this option.
A
B
C
D
E
C. Click here to view additional
information about the position. This
will include more details such as the
ministry, location and duration of the
position.
Note: You will lose any information
completed on the form if you select
this option.
D. Click here to print your application
form
E. This button takes you back to the
main search feature on the OPS eCareers website
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Appendix A – Summer Employment Opportunities Rating Scale
Slide 1/3
• Prior to applying to a student – summer employment job ad please
familiarize yourself with the detailed rating scale. You will be required
to answer a number of pre-screening questions per job ad using this
four point scale. Based on the details below and your knowledge,
experience and skill levels you will need to self-identify which level
you belong to for that particular question.
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Appendix A – Summer Employment Opportunities Rating Scale
Slide 2/3
Answer A
Basic
Experience
(Volunteer/
Paid)
No experience
Answer B
Limited
Answer C
Intermediate
Answer D
Extensive
Minimal experience
Intermediate experience
Extensive experience
Frequency: Limited
Frequency: Occasional
I have done this several times
either over a short term time
frame or extended period of
time
Frequency: ongoing
I have done this regularly,
either daily or weekly
part time or full time,
ongoing (paid/unpaid),
daily and weekly
commitment
I have done this only
a couple of times.
Part-time, short
term, one time
project tasks
(E.g. coordination of
an event in a short
time frame)
Working during the
holiday season –
short time frame
Part time or full time, short
term, multiple projects
(E.g. coordinating a few events
per year)
Or
(e.g. multiple shifts per
week or regular weekend
shifts during school year)
Part time or full time, long
term, monthly projects
(E.g. monthly board/committee
member participation)
Work few hours per month on a
monthly basis
(e.g. few shifts/days of work)
Skills
Basic skills
acquired
through course
work only with
limited
application
Basic/Life/
Essetials
Minimal skills
acquired
through course work
and experience
(volunteer/paid);
with intermittent
application
Transferable/soft
skills
Intermediate work related skills
and abilities acquired through
course work and/or experience
(volunteer/paid); with occasional
application
Work related skills
Extensive level of work
related skills and abilities
acquired through course
work and/ or experience
(volunteer/paid) related to
specific career stream;
demonstrated skills in a
variety of settings/projects
Technical/job specific skills
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Appendix A – Summer Employment Opportunities Rating Scale
Slide 3/3
Answer A
Basic
Knowledge
Accountability
Supervision
Answer B
Limited
Answer C
Intermediate
Answer D
Extensive
Course work
Common
understanding
of basic techniques
and concepts
acquired through
coursework
and/or experience
(volunteer/paid)
Highly developed
knowledge acquired
through Coursework and
on the job training
(volunteer/paid)
Deep breadth of
knowledge acquired
through coursework and
on the job application
(volunteer/paid)
E.g. completed a
course that
provided basic
skills and
knowledge
E.g. completed a
few courses on the
Same topic
E.g. completed various
courses and was a part of
few projects
E.g. completed multiple
courses and was a part
of multiple projects/
applied knowledge
through multiple
shifts per week or
regular weekend shifts
during school Year
Direct
mentoring
and supervision
Required to
complete tasks;
Require supervision
to complete some
tasks; expected to
need some help to
perform task
Limited/minimal
supervision required to
complete task
Can work independently
Without assistance and
supervision; no guidance
required
Task cannot be
completed
without direct
supervision, e.g.
daily check-ins
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