Academic Promotions:
An Overview
Annette C. Reboli, M.D.
Founding Vice Dean
Professor of Medicine
Cooper Medical School of Rowan University
Rationale for Promotion
•
•
•
•
A reward for accomplishments
A recognition of stature
Keeps the faculty member competitive
Advances the interests of the institution
A fully engaged member of the medical school
community recognized for promotion is one who
demonstrates teaching effectiveness, engages in
scholarly activity, performs clinical service, and
actively participates in service to the community,
the institution, and the profession.
The CMSRU Mission
• Cooper Medical School of Rowan University is
committed to providing humanistic education in the art
and science of medicine within a scientific and
scholarly community in which inclusivity, excellence in
patient care, innovative teaching, research, and service
to our community are valued.
• Our core values include a commitment to: diversity,
personal mentorship, professionalism, collaboration
and mutual respect, civic responsibility, patient
advocacy, and life-long learning.
General Points
• Academic promotions are subject to full
review and approval
• Promotion is based on meritorious
achievements over and above mere
competency
• Time in rank is not a sufficient criterion for
promotion
General Points
• It is expected that every member of the
faculty will participate in the medical school’s
mission
• All faculty will contribute to service to the
school
• Outstanding service is not sufficient as the
sole basis for promotion
• Scholarly activity can take place in clinical,
teaching/education, or research areas
Designations
• Academic Educator
• Academic Investigator
• Clinician Educator
• Clinician Investigator
Ranks
• Instructor
• Assistant
• Associate
• Professor
Categories
• Full
• Qualified
i.
ii.
iii.
iv.
v.
Clinical
Adjunct
Emeritus
Visiting
Lecturer
What Does Coterminus Mean?
Changes in A & P Policy
• Assistant Professor Pending Board Certification
• Publication numbers removed for Associate
Professor and full Professor ranks
• Letters of support requirements clarified
• Additional fine tuning of criteria for Scholarship
Pathways
• Departmental A&P Committees review and approve
all appointments above the rank of Assistant
Domains of Faculty Development
•
•
•
•
Teaching (Education)
Research/Scholarly Activity
Clinical Service
Service to CMSRU, the hospital, Rowan
University, the community, professional or
discipline related organizations
Teaching
• Distinguished participation in student,
resident, fellow and/or peer teaching
programs
• Leadership in student, resident, fellow and/or
peer teaching programs
• Development of innovative teaching and
educational materials and/or programs
• Invited speaker at educational programs and
Grand Rounds
Teaching
• Documented mentoring and
effectiveness of students, residents,
fellows, and/or peers
• Outstanding student and resident
teaching citations/awards
Scholarly Activity
• Publications in peer reviewed journals
• Authorship of books, book chapters,
monographs
• Participation as a principal investigator or coinvestigator in peer-reviewed, grant supported
research (investigator initiated or cooperative
group, clinical, translational, or basic research)
Scholarly Activity
• Development of innovative teaching and
educational curriculum, materials or programs
with significant local, regional, or national
impact
• Mentoring students, residents, fellows, and
junior faculty in scholarly activity
• Membership on scientific review boards
Scholarly Activity
• Membership in scientific societies
• Leadership role in regional or national
meetings and societies
• Service a as peer-reviewer/editor for clinical
and scientific journals
• Participation as a reviewer for granting
agencies (including foundations and the
NIH)
Academic Clinical Performance
• Record of high quality patient care and
establishment of a productive clinical
practice in an academic setting
• Record of support for clinical service,
demonstration projects, and clinical
research endeavors
Academic Clinical Performance
• Development of innovative treatments,
systems of healthcare delivery, or clinical
programs
• Membership in scholarly clinical societies
• Leadership role in regional or national
meetings and clinical societies
• Participation in regional national, or
international professional meetings
Academic Clinical Performance
• Establishment of a referral based clinical
practice
• Participation as a Board Examiner for
recognized certification programs
• Demonstrated effectiveness as a clinical
mentor
Instructor
• Completion of advanced degree, or accredited
residency or fellowship
• Board eligibility
• Evidence of potential for effective teaching,
scholarly activity, clinical achievement
• Full engagement as a member of the medical
school community
Assistant Professor
• Board certification
• Evidence of scholarly activity and continued
potential
• Excellence in teaching
• Service
Associate Professor
• Excellence in 2 of the domains and satisfactory
in the others
• Excellence in education/mentoring
• Scholarship including publication (preferably
as first, last, or corresponding author)
• Reputation locally/regionally
• Emerging national/international reputation for
scholarly activity/research
Promotions to Associate Professor
•
•
•
•
2013-2014: 9 promotions
Average number of scholarly products = 18
Median = 15
Range 6-48
Promotions to Associate Professor
•
•
•
•
2014-2015: 10 promotions
Average number of scholarly products = 17
Median = 13.5
Range = 6-50
Professor
• Excellence in 2 of the domains and above
average in the others
• Excellence in education/mentoring
• Scholarship including publication (as first, last,
or corresponding author)
• National and/or international reputation is
required
• Scholarly activity should be recent
(publications within the last 5 years)
Promotions to Professor 2013-2014
Number of scholarly products, 1st candidate:
15 orig. papers
2 review articles
4 book chapters
21 scholarly products
Number of scholarly products, 2nd candidate:
6 orig. papers
5 review articles
1 book
16 book chapters
28 scholarly products
Promotions to Professor 2014-2015
• 8 promotions
• Average number of scholarly products: 46
• Median # of scholarly products = 36.5
• Range = 16-91
Promotion Based on Scholarship of Practice and
Teaching for Clinical Faculty
• Rationale
– For faculty whose primary activity is clinical medicine and teaching
– Demonstrated excellence and impact in clinical area
– Publications are not required but scholarship is encouraged
• Title
– “Clinical” prefix before discipline
– Example: “Assistant Professor of Clinical Medicine”
• Criteria
– Expertise and leadership in clinical field
– Local, regional, national reputation
– Local, regional, national impact
Promotion Based on Scholarship of Practice and
Teaching for Clinical Faculty
• Examples for achievement of excellence, reputation, and impact
– Leadership/Administration
– Quality Improvement
– Clinical practice development and growth
– Outcomes
– Practice-related awards
– Clinical teaching/mentoring
– Participation in community outreach, education development, service to the
hospital, medical school, university
Promotion Based on Scholarship of Teaching and
Educational Leadership for Basic Science Educators
• Rationale
– For faculty whose primary activity is teaching and education
– Demonstrated excellence and impact in educational activities
– Scholarship is required
• Title
– “Medical Education” Prefix before discipline
– Example: “Assistant Professor of Medical Education in the Department of
Biomedical Sciences”
• Criteria
– Excellence in discipline, teaching, and educational leadership
– Local, regional, national reputation
– Local, regional, national impact
Promotion Based on Scholarship of Teaching and
Educational Leadership for Basic Science Educators
• Examples for achievement of excellence, reputation, and impact
– Teaching/mentoring of learners
– Administrative teaching/leadership role
– Teaching awards
– Development of educational material in print or other media
– Service on educational committees
Periods of Service
• Instructor
• 1-2 years
• Assistant Professor • 7-10 years (At
least 5 years)
• 7-10 years (At
• Associate
least 5 years)
Professor
Rowan Employed Faculty
• “A minimum of 5 years of full-time
professional faculty experience if hired before
July 16, 2014, or 6 years if hired on or after
July 16, 2014, at an accredited institution of
higher education is required for promotion to
Associate Professor”.
Rowan Employed Faculty
• …”A minimum of 8 years of full-time
professional faculty experience if hired before
July 16, 2014, or 9 years if hired on or after
July 16, 2014, at an accredited institution of
higher education is required for promotion to
Professor”.
Promotions Timeline
• Faculty candidate submits letter of intent to
Dean and Department Chair due August 1st
• Promotion materials and references submitted
to Departmental A&P Committee due
September 1st
• Letters of support requested by Department
Chair – by October 15th
Promotions Timeline
• All materials are submitted to CMSRU A&P
Committee due December 1st
• CMSRU Advisory Committee on A & P concludes
work and transmits recommendations to the dean
• The dean forwards affirmative actions to the
President of Rowan University
• BOT of Rowan acts on promotions
recommendations--- June
Departmental A &P Committees
•
•
•
•
•
•
•
Anesthesiology
Biomedical Sciences
Emergency Medicine
Medicine
OB/GYN
Pediatrics
Surgery
• Pathology
• Family Medicine,
Psychiatry, Neurology,
PM&R
• Orthopedics, Radiation
Oncology, Radiology
Neurosurgery
CMSRU Advisory Committee on
Appointments and Promotions
•
•
•
•
•
Advisory to the Dean
Appointments and promotions
12 voting members
All Associate or Full Professors
Chair John D. Baxter, M.D.
A and P Committee Members
• Brigitte Baumann, MD
• Rachael Berget, MEd
(ex-officio)
• David Fish, MD
• David Gerber, DO
• Rao Gogineni, MD
• Michael Goodman, MD
• Daniel Hyman, DO
• Robin Perry, MD
• Annette Reboli, MD
(ex-officio)
• Steven Ross, MD
• Gary Stahl, MD
• Perry Weinstock, MD
• Charlene Williams, PhD
Teaching Portfolio
• An executive summary of the faculty member
as an educator
• Concise and selective
• Sufficient to provide a record of teaching
activities and evidence of teaching
effectiveness
Data Relevant to Teaching Activities
• Teaching Activities
• Curriculum Development
• Mentoring/Advising
Curriculum Development
• List educational materials created (lectures,
cases, assessment tools, OSCEs, web
materials)
• Courses, Clerkships, Residency/Fellowship
programs
• Education and teaching materials
• CME
Evidence of Teaching Effectiveness
•
•
•
•
•
Student and resident evaluations
Course materials
Peer review
Professional recognition
Participation in Professional Development
Additional Teaching/Educational
Activities
• Contributions to scholarly teaching societies
• Teaching awards
• Invited lectures on teaching/education
Teaching Dossier
•
•
•
•
1-3 page summary of the teaching portfolio
Organized with the same general headings
Address your teaching philosophy
Reviewed and signed by the division head or
departmental chair
What You Can Do
•
•
•
•
•
Strive for excellence in all you do!
Short and long term planning
Mentors
Help your chair make the case!
Seek feedback
For Junior Faculty
• Document—your teaching, research, and
service
• Enhance your visibility– become known
outside of this institution
• Teaching is essential
• Focused service– don’t overdo it early, but
contribute where it makes sense and you can
make a contribution
Preparing Your CV for Your Promotion Packet
• This document represents you and your career—
make it perfect!
• Follow the CMSRU CV format—posted on the
CMSRU website —exactly!
• Please check over all of your publications and
make sure that the citation information is
accurate! CMSRU A&P members do look at those!
do check that information!
Preparing Your CV for Your Promotion Packet
• Make sure that dates are correct and that
there are no large gaps in your education,
board certification or work history
• Multiple mistakes on your CV will cause the
CMSRU A&P Committee members to
question how seriously you take the desire
to be promoted
CMSRU A&P Committee – Information for Faculty
• Available Resources
– http://www.rowan.edu/coopermed/faculty/policies/
• CMSRU A&P policy
• Promotions materials
• Informational powerpoint presentation
• Appointment materials
Questions/Comments
Thank you!
Contact information:
856-361-2800
berget@rowan.edu
reboli@rowan.edu