ELASTOMER SEALS
OCTOBER 2015
UNCONFIRMED
UNCONFIRMED MINUTES
OCTOBER 19-20, 2015
PITTSBURGH, PA, USA
These minutes are not final until confirmed by the Task Group in writing or by vote at a
subsequent meeting. Information herein does not constitute a communication or recommendation
from the Task Group and shall not be considered as such by any agency.
MONDAY, OCTOBER 19 to TUESDAY, OCTOBER 20, 2015
1.0
OPENING COMMENTS – OPEN AND CLOSED
1.1
Call to Order / Verbal Quorum Check – OPEN and CLOSED
The Elastomer Seals Task Group (SEAL TG) was called to order by M. Koucouthakis,
Chairperson, at 8:00 a.m., 19-Oct-2015.
It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion
of the meeting.
A quorum was established with the following representatives in attendance:
Subscriber Members/Participants Present (* Indicates Voting Member)
NAME
*
*
*
*
*
*
*
*
Shaun
Brent
Kent
Melissa
Alan
Patrick
Manuel
Estrella
COMPANY NAME
Brewin
Clothier
DeFranco
Facas
Fletcher
Heppe
Koucouthakis
Watson
Rolls-Royce
Cessna Aircraft Company
Lockheed Martin Corp.
Pratt & Whitney
US Air Force
The Boeing Company
Honeywell Aerospace
UTC Aerospace (Goodrich)
Proxy for M. Keal and J. Cutler
Chairperson
V. Chairperson; Proxy for M. Gauge
Other Members/Participants Present (* Indicates Voting Member)
NAME
*
*
*
*
Steven
Dirk
John
Scott
Manuel
Joseph
COMPANY NAME
Booker
Bushman
Dickinson
Kronabetter
Rebelo
Tengco
DuPont
Freudenberg-NOK
Parker Hannifin Corp. CSS Division
Micro-Tronics Inc.
Freudenberg-NOK
Parker Hannifin
PRI Staff Present
Keith
1.2
Purnell
Safety Information – OPEN and CLOSED
Fire exits and how to vacate the building using the stairs were reviewed. Attendees were
requested to notify PRI Staff of any emergencies.
ELASTOMER SEALS
OCTOBER 2015
UNCONFIRMED
1.3
Review Code of Ethics and Meeting Conduct – OPEN and CLOSED
The Nadcap Personal Code of Ethics and Conflict of Interest were reviewed with the Task Group
in the OPEN and CLOSED meetings.
1.4
Present the Antitrust Video – OPEN and CLOSED
The Antitrust Video was reviewed with the Task Group in the OPEN and CLOSED meetings.
1.5
Review Agenda – OPEN
The agenda for the October 2015 meeting was reviewed. Attendees were given the opportunity to
discuss their expectations for this meeting. No expectations beyond what was listed in the
agenda were expressed.
1.6
Acceptance of June Meeting Minutes – OPEN
The minutes from June 2015 Nadcap meeting were reviewed.
Motion made by K. DeFranco and seconded by J. Dickinson to accept the June 2015 minutes as
written. Motion Passed Unanimously.
2.0
REVIEW MEMBERSHIP STATUS – OPEN
The voting membership was reviewed and proxy votes were recorded.
The voting records and meeting attendance for SEAL Task Group Voting Members, Subscriber
and Supplier, were reviewed for compliance to the requirements for maintaining membership. PD
1100 paragraph 5.10.6 states “To maintain Task Group Voting Member (Supplier or Subscriber)
privileges, the following criteria shall be met unless the Task Group Chair determines that other
circumstances warrant retention:”

Voting Member or approved alternate representation (Alternate Voting Member or proxy)
shall not be absent from three consecutive regular Nadcap Task Group meetings.

Voting Member, or approved alternate representation, shall not miss a vote on 2 consecutive
letter ballots. A waive shall count as a vote (OP 1101).
All SEAL TG Voting Members except M. Gage & D. Grulke met the requirements for voting on
letter ballots. The Voting Members and Chairperson agreed to waive the voting requirement for
this occurrence. M. Gauge and D. Grulke will maintain Voting Member status.
J. Hudspeth needs to be removed from the Elastomer Seals Membership in the Attendees’
Guide. The SEAL TG requested a plaque be sent to J. Hudspeth’s family in recognition of his
years of TG and SSC service.
ACTION ITEM: M. Koucouthakis to email M. Gauge and D. Grulke to explain the importance of
voting on letter ballots. (Due Date: 31-Dec-2015)
ACTION ITEM: K. Purnell to remove J. Hudspeth from the Elastomer Seals Membership of the
Attendees’ Guide. (Due Date: 31-Dec-2015)
ACTION ITEM: K. Purnell to arrange for a plaque to be mailed to the Family of J. Hudspeth. (Due
Date: 1-Feb-2016)
3.0
STAFF REPORT – OPEN
Staff Engineer, K. Purnell, presented the PRI Staff Report that included Auditor Status, SEAL TG
Metrics, Audit Cycle Time, Most Common NCR’s, Average number of Major and Minor NCR’s,
ELASTOMER SEALS
OCTOBER 2015
UNCONFIRMED
Latest Changes, Future Nadcap Meeting Dates / Locations, and Staff Engineer Delegation
Metrics.
PRI Staff Report
SEAL Oct 2015.ppt
4.0
SUPPLIER SUPPORT COMMITTEE REPORT - OPEN
A Supplier Support Committee (SSC) update was given that included an overview of the SSC
Leadership Team, how the SSC helps suppliers, current SSC activities, and their new Supplier
Initiatives. For additional information please review the SSC minutes posted on the PRI website
at www.p-r-i.org.
SEALS SSC TG
Presentation - Oct 2015.ppt
M. Koucouthakis asked for a volunteer to become the SSC representative for the SEAL TG. No
Supplier volunteered to act as a representative at this time.
ACTION ITEM: Suppliers interested in being the SEAL TG SSC representative should contact
kpurnell@p-r-i.org. (Due Date: 1-Feb-2016)
5.0
AUDITOR CONFERENCE - OPEN
The SEAL TG Auditor Conference was conducted on Saturday, 17-Oct-2015 from 1:00 pm – 5:00
pm and Sunday 18-Oct-2015 from 8:00 am – 10:00 am. The Auditor Conference agenda was
reviewed, including a summary of the presentations. The most common NCRs were reviewed
with the auditors.
Technical discussions including audit effectiveness were discussed. Auditors requested additional
information on Subscriber requirements for fabric reinforced seals. Auditors were interested in
Subscriber specifications and unique purchase order requirements of which they should be
aware.
Checklist requirements of AC7115 Rev. C were reviewed. Auditors stated the Job Audit Matrix
and the notes under it on pages 7 and 8 were confusing and requested they be clarified. It was
also felt that allowing three days to perform an all scope audit would not be adequate for a
thorough audit.
Auditors commented they are receiving self-audits that do not reference procedures and
paragraphs which causes wasted time during the audit. Auditors are not receiving requested
information from suppliers in a timely manner. Advanced audit preparation was discussed along
with the importance of audit entrance, interim, and exit meetings.
The proposed Auditor Conference topics for 2016 are:
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Review of the AC7115 Checklist and Auditor Feedback
Most Common NCRs and NCR Data Analysis for Auditor Consistency (K. Purnell)
Subscriber Audit Expectations
Fabric/ Textile Reinforced Seals Process Training
Question / Answer / Open Discussion Session (Subscribers and Auditors)
ELASTOMER SEALS
OCTOBER 2015
UNCONFIRMED
6.0
AC7115 REV C DRAFT – OPEN
The latest AC7115 Draft Rev C audit checklist was reviewed. Auditors stated the Job Audit Matrix
and the notes under it on pages 7 and 8 were confusing and requested they be clarified. Auditors
requested that section 2.2.3 of the checklist be revised to address the need for procedure and
paragraph to be included in the Supplier’s self-audit. They also requested an audit question
against which they could write an NCR for not providing the self-audit with procedure references
or providing requested audit preparation materials in a timely manner. The SEAL TG developed
the following clarification for the Auditors to the Job Audit Matrix until the checklist is revised. The
two Flag Notes that caused some of the confusion should have been linked to Job Audit Matrix
Line 23.
Clarification “Auditor is to complete one job audit for each applicable row (1 thru 22) of the job
audit matrix. For row 23, three paper job audits are required, a minimum of one for each scope.”
Motion made by A. Fletcher and seconded by M. Koucouthakis to accept the above clarification of
the Job Audit Matrix and notes in AC7115 Rev. C pages 7 and 8. Motion Passed Unanimously
ACTION ITEM: K. Purnell to issue an auditor advisory that includes the AC7115 Rev. C Job Audit
Matrix Clarification. (Due Date: 19-Nov-2015)
The SEAL TG proposed changes to the AC7115 Rev. C checklist:
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Add questions to document two additional paper job audits:
In section 2.2.4a, the list of unacceptable job audits needs to be revised
Add question that verifies all parts from start to finish are accounted for
Add question to verify each shift is signing production paperwork
Section 14C for prepping of substrates needs to be checked for adequacy
ACTION ITEM: K. Purnell to document the proposed changes to AC7115 for the next checklist
revision. (Due Date: 19-Nov-2015)
ACTION ITEM: M. Koucouthakis to review section 14C of AC7115 and forward any additional
questions to kpurnell@p-r-i.org. (Due Date: 19-Jan-2016)
There were no NMC ballot comments to resolve.
The NMC Compliance Spreadsheet is being updated by K. Purnell.
7.0
AC7122 TESTING METHODS FOR FABRIC / TEXTILE MATERIALS - OPEN
The SEAL TG reviewed the list of specifications a sub-team identified as being applicable to
testing fabric and elastomer impregnated fabric.
The sub-team’s future actions will be:
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Identify the types of seals to be addressed with these test methods
Narrow down the test reference list to what is applicable to the identified seal types
Report back progress at the next Nadcap meeting
Incorporate the methods and specifications into AC7112/1, /2, and /5
ACTION ITEM: K. Purnell to send the fabric / textile test method list to the sub-team members and
set up a WebEx meeting to work on the actions identified during the October 2015 meeting. (Due
Date: 16-Dec-2015)
There currently is no flow down requirement to require suppliers to sign up for auditing their
captive SEAL Lab to AC7122.
ELASTOMER SEALS
OCTOBER 2015
UNCONFIRMED
ACTION ITEM: M. Koucouthakis to include reference to AC7112 with slash sheets to Page 1 and to
paragraph 4.2.2 of PD2102. (Due Date: 16-Feb-2016)
8.0
AUDITS – CLOSED
The current SEAL audit schedule for the next seven (7) months was reviewed; Subscribers were
encouraged to observe audits to support the requirements of OP 1117 – Auditor Consistency.
The SEAL Task Group questioned why the most senior auditor was not scheduled for any audits
in this time period. K. Purnell was requested to review the auto scheduled audits to assure they
are being distributed to all the auditors.
ACTION ITEM: K. Purnell to review the auto scheduled audits to assure they are being distributed
to all the auditors. (Due Date: 30-Nov-2015)
There were no SEAL audits in Staff Engineer, Supplier, or Task Group Review.
There were no problem audits to discuss. Subscribers were requested to notify K. Purnell of any
Elastomeric Product issues they are having so the Auditors can be made aware of such issues.
ACTION ITEM: Subscribers to notify K. Purnell of any elastomeric product issues they are having.
(Due Date: 15-Dec-2015)
No suppliers have signed up to be accredited for Fabric Reinforced Seals Manufacturing at this
time.
Subscribers were requested to provide K. Purnell with a list of specifications that will aid the
Auditors in performing the Fabric Reinforced Seals Job Audits.
ACTION ITEM: Subscribers to provide kpurnell@p-r-i.org with a list of specifications that will aid
the auditors in performing the fabric reinforced seals job audits (Due Date: 1-Dec-2015)
9.0
AUDITORS – CLOSED
Auditor performance was reviewed and included the most common checklist paragraphs
referenced in NCRs traceable to the Auditors that wrote the NCRs, Audit Oversight Feedback,
and Average and Total NCRs per Day written by the Auditors. This information is used for
evaluating Auditor Consistency. There was a limited amount of data to review because of the
small number of auditors and audits conducted.
The SEAL TG reviewed the auditor observation schedule and feedback from two observation
audits that were conducted this year. All of the observer feedback was positive. One more
observation will be performed in 2015 and E. Watson volunteered to observe audit 162089 of a
new auditor that requires observation in 2016.
ACTION ITEM: E. Watson to sign up as an Audit Observer in eAuditNet for audit 162089. (Due
Date: 1-Mar-2016)
10.0
REVIEW DELEGATION STATUS – CLOSED
The SEAL TG reviewed the Delegation Tracking Form for K. Purnell. Staff Engineer. K. Purnell
met the minimum criteria of having at least 10% of findings reviewed by the Task Group
Subscribers with at least a 90% concurrence rate. The Staff Engineer maintains delegated status.
11.0
CLOSED MEETING ISSUES – CLOSED
The advantages of inspecting finished parts from recent inventory as part of job audits was
discussed. No actions resulted from the discussion.
ELASTOMER SEALS
OCTOBER 2015
UNCONFIRMED
12.0
MENTORING OF NEW SUBSCRIBER MEMBERS – CLOSED
PRI has written a “Subscriber Voting Members Training” document and it was reviewed during
the meeting. This training document will be posted in eAuditNet after the October Nadcap
meeting.
ACTION ITEM: K. Purnell to send the Subscriber Voting Member Training to Task Group
Subscriber Voting members. (Due Date: 15-Dec-2015)
13.0
MEETING CLOSE-OUT – CLOSED
All action items were reviewed and due dates established. For specific details, please see the
current SEAL Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.
February 2016 Closed meeting agenda topics were agreed to be the same as this meeting’s
agenda topics.
14.0
ARP 3051 MOLDED ELASTOMER COMPONENT MANUFACTURING PROCESS
REQUIREMENTS – OPEN
The AMS CE committee is developing ARP 3051 Molded Elastomer Components Manufacturing
Processing Requirements. There are weekly one hour conference calls for developing this
document. SEAL TG members have been participating and are encouraged to participate in the
development of this document. Any comments on the ARP should be forwarded to M. Rebelo
who participates in the weekly conference calls.
The SEAL TG reviewed the most recent Draft ARP 3051. The Seal TG had previously requested
the ARP be issued as an Aerospace Standard (AS). The AMS CE Sub-Team developing this
document said to change all the questions from “should" to "shall" would cause a major delay in
issuing the document so it will be released as an ARP. Several companies on the SEAL Task
Group are not permitted to reference ARPs in purchase orders. A separate ARP or Aerospace
Standard will be developed to address Fabric/Textile Reinforced Seals Manufacturing Process.
ACTION ITEM: K. Purnell to email the Seal Task Group membership the latest copy of Draft ARP
3051. (Due Date: 30-Nov-2015)
ACTION ITEM: M. Koucouthakis to pursue ARP 3051 being changed to an Aerospace Standard
(AS). (Due Date: 30-Dec-2015)
ACTION ITEM: SEAL TG members to send any comments on ARP 3051 to Manuel Rebelo at
mvr@fngp.com. (Due Date: 16-Dec-2015)
15.0
SEAL TG INITIATIVES – OPEN
The SEAL TG created the following list of activities and rated them as High (H), Medium (M), or
Low (L) priority and if they are (A) Active, (N) Not Active, or (C) Closed. Where multiple activities
have the same priority designation, numbers can be used to further clarify the activity’s level of
importance. This list was created so the SEAL TG maintains focus on its high priority tasks.
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(HA1) Creating a cheat sheet of Subscriber specification requirements for possible future
prime supplement development.
(HA1) Captive Laboratory Audit Questions for Fabric / Textile AC7122 Checklist
(HA1) NMC Compliance Checklist for AC7115 Rev. C
(HA1) Monitor Progress on AS Standard / ARP for Seal Manufacturing
(HA1) Communicate Need for Creating an AS Standard to Address Fabric Reinforced Seals
(HA1) Formal SEAL specific auditor training program AC7115C, Fabric Reinforced.
(MA1) 2016 Auditor conference topics
(MA1) Track future changes for next revision of AC7115 after a few audits are conducted
ELASTOMER SEALS
OCTOBER 2015
UNCONFIRMED
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16.0
(MA) Monitor progress of AMS2750/1 Sub-Team Press / Curing oven control for potential
seal curing oven slash sheet.
(MA) Mixing Facilities – Take Question of Audit Mandate to SAE AMS CE Elastomers
Committee
(MA) Quality system applicable to mixing facility (QPG)
(LN) New Subscriber Mentor Program (PRI new training may address, TG needs to review)
(LN) Value Added Distributors (Purchase Order Flow down)
NEW BUSINESS – OPEN
There was a request by the meeting attendees to have a WebEx or Conference call as part of the
next SEAL TG Meeting.
ACTION ITEM: K. Purnell check if a WebEx or Conference call could be conducted during part of
the February Nadcap meeting. (Due Date: 30-Jan-2016)
17.0
MEETING CLOSE-OUT – OPEN
All action items were reviewed and due dates established. For specific details, please see the
current SEAL Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.
The February 2016 SEAL TG Open Meeting Agenda topics will include:
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Staff Report
SSC Report
AC7115 Draft Rev C
AC7122 Testing Methods for Fabric/Textile Materials
Mentoring
Fabric Reinforced Seals ARP
OP 1117 Auditor Consistency
SEAL Task Group Initiatives
New Business
ADJOURNMENT – 20-Oct-2015 – Meeting was adjourned at 12:00 p.m.
Minutes Prepared by: Keith Purnell, kpurnell@p-r-i.org
***** For PRI Staff use only: ******
Are procedural/form changes required based on changes/actions approved during this meeting? (select
one)
YES* ☒ NO ☐
*If yes, the following information is required:
Documents requiring revision:
Who is responsible:
AC7115 Draft C
K. Purnell
Due date:
7/24/2016