Friends of Anastasia Board Meeting Notes/Minutes
December 15, 2015 7:05 PM – 8:10 PM
President: Greg Adams (present)
Vice President: Rich Gallik (present)
Secretary: Sharon Burbelo (present)
Treasurer: Doug Imshaug (present)
Board members: Rita Roberts,Louise Gallik,Karl Holland, Triss
Holland and Katrina Leonard
Member/Guests: Joy and Jim Fedewitz (present)
Anastasia State Park: Warren Poplin and Renee Market (present)
1.Call to Order
2. Mission Statement
To generate supplemental resources which will provide increased
recreational opportunities and further enhance protection of the
natural and cultural resources of Anastasia State Park.
3. Roll Call
3.1 Board Members – Greg Adams, Rita Roberts, Sharon
Burbelo,Doug Imshaug, Karl Holland, Triss Holland and Katrina
Leonard
4. Discussion and/or Approval of November 17, 2015 Meeting Minutes:
Please note that there is a correction to be made on the November 17th, 2015 meeting
minutes/notes: Dennis Salvati also attended this meeting as a member/guest.
An approval of the minutes with the above as amended was
made with a motion by Karl and seconded by Triss . All voted
yes to approve.
5. Meeting Agenda:
5.1 CSO President Report
Board members met earlier today to discuss GOAL setting
for 2016. They will continue to meet regularly to advance the plans to
meet the established goals.
The CSO annual Program Plan for January 2016-December
2016 has been completed and submitted. It includes the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Spend Budgeted Monies
Continue with Fundraisers
Increase Interpretive Efforts
Maintain Recreational Equipment
Increase CSO Membership Awareness
Expand Outreach Efforts
Increase Public Access
Streamline Recycling & Go Green Program
Seek Grants to Fund Projects
5.2 Managers Report: Warren Poplin
Beach Re-nourishment (with sand) will be from May
through September 2016
There will be an electrical upgrade (30 amp to 50 amp)
in the Sand Dollar Loop
Work will start on the screen in front of the Shop to
block the view of this area
In order to discuss the 2016 ASSPD Conference scheduled
for 10/30/2016-11/3/2016 The SESPDC proposal was presented as follows:
Finance Agent

Friends of Anastasia State Park (FASP) serves as Fiscal Agent for the conference.

ASSPD Budget
Worksheet
The Fiscal Agent will be compensated with 3% of all managed income. (See the
following for a working draft budget that includes an estimated $17,875 in registration
fees and $22,000 in sponsorship).
Amount
Paid from
Participants
Registration
Costs
Income
Hotel
Transportation to Conf.
$0
$0
Registration Cost
$275
Hotel Meeting Room Rental
@ $450 day
Sun Opening Reception
Mon Breakfast
Mon Lunch
Mon Dinner - Anastasia
Mon Transportation
Mon Hospitality
Tues Breakfast
Tues Lunch
Tues Dinner - Colonial
Quarter
Tues Transportation
Tues Hospitality
Wed Breakfast
Wed Lunch
Wed Dinner - Banquent
Wed Transportation
Wed Hospitality
Thur Breakfast
Conf Bags (Beach
Bag/Cooler), Lanyards,
umbrella, raincoat,
sandbucket, etc
Website Contractor
Sponsor Income
Sponsor Management (3%)
Fiscal Agent (3%)
Staff Shirts
Paid from
Sponsor
income
Total
Managed
Income
$17,875
$1,800
$1,800
$1,600
Inc w/
Hotel
$1,600
$3,000
$750
$750
Inc w/
Hotel
$1,600
$1,600
$2,400
$2,400
$750
$750
Inc w/
Hotel
$1,600
$4,000
$1,250
$750
Inc w/
Hotel
$750
$750
$1,600
$3,000
$750
$750
$1,600
$1,600
$4,000
$1,250
$750
$2,500
$2,500
$200
$200
$22,000
$660
$1,196
$500
$660
$1,196
$500
Comments
80 Total Conf Attendees for Food and
Transportation Planning - 65 Total Conf
Attendees paying full price - Staff working
the conf will get a reduced registration rate
to cover meal costs.
Attendee Shirts
Conf Program Books
Nametags
Posters / Signs
Misc. Expenses
5% Contingency
$2,500
Div Prints
Div Office
Supplies
Div Prints
$2,500
$1,559
$1,559
TOTAL
Total Registration Income
Minmum Amount Neeed
from Sponsors
$31,715
$17,875
5% Contingency of Total
$1,586
$275
$29,859
$1,856
$39,875
$13,840
FASP would receive 3% of that income = $1,196 for managing all income and
processing all payments for expenses. If sponsorships and/or registrations increase
then so does the fiscal agent compensation.

ASSPD, through the previous conference host (West Virginia), provides $15,000
startup funding to FASP. This $15,000 is pass through funds and not part of the
managed income.

These startup funds and all revenues will be kept in a separate account. The startup
fund is to assist with cash flow. Registration fees and sponsorships will offset all
expenses.

FASP will hold all contracts for this event, receive all registration, sponsorship and
other funds and pay all bills.

Once all bills are paid FASP will send a check for $15,000 to the next host state for
the 2017 ASSPD Conference. Any remaining funds will be held by FASP for FPS
training scholarships or transfer to another entity as determined by the Division.
Not included in the fiscal agent responsibilities are those of the participants who will o pay their own registration fees which support the production and expenses of
the conference.
o make and pay for their own hotel reservations as part of the hotel contract
block of rooms
o make and pay for all transportation costs to get them to the conference hotel
Monday Night Dinner - In addition to serving as the conference fiscal agent FASP may
consider hosting the Monday night dinner. This would include the following:

Accept a flat dollar amount for each conference participant to produce and host the
dinner event. Once the dollar amount is agreed upon the FASP could manage the
expenses in such a way to get donations or discounted materials or services with
any remaining funds staying with the FASP. Accepting this responsibility would be an
excellent demonstration of the strong partnership the park has with the FASP and an
opportunity to showcase it to State Park Directors and their senior leadership from
other states.

Arrange for and handle all details to produce the dinner meal including meal
preparation, serving, drinks, and cleanup

Work in partnership with the Park Manager to produce a quality and memorable
beach dinner event.
A MOTION FOR THE CSO TO SERVE AS FINANCIAL /FISCAL AGENT FOR
THE CONFRENCE WAS MADE BY RICH AND SECONDED BY KARL WITH
ALL OTHER MEMBERS OF THE BOARD IN AGREEMENT.
A discussion was had about the Monday Night Dinner (10/31/16)
and the Board agreed to table the idea for now and re discuss
following the next Motor Cycle Run meeting on January 7, 2016
at 1pm.
5.3 Anastasia State Park Service Specialist: Renee Market
Reported that volunteers are need for “Work Day” at Ft Mose to
be held on 1/9/16 from 9am until 1pm.
5.4 Financial Report: Doug Imshaug
The report was sent by email prior to the meeting. Total as of
end of November is $18,475.
5.5 Membership Report: Dennis Salvati/Diane Glass
Dennis forwarded the written Membership Report Summary (a
one month report – 12/15/2015) to Renee and the details were
reviewed at tonight’s meeting. Total membership: 177 in good
standing. Memberships Processed since 11/17/2015: 6 (new = 1,
renewal= 5 [1 month]). Net yearly change (12/16/2014 (174) to
12/15/2015 (177) = PLUS 3
NOTE #1: Above 2014 data is from 12/16/14 meeting
minutes/notes and membership report.
NOTE #2: There were “0” dropped members in the past month.
5.6 Committee Chair Reports
5.6.1 Fundraising:
Board members met tonight at 6:15 to continue working
on the plans for the March 6th 2016 Motor Cycle Run. Renee
presented a detailed packet of info to the group about the
event. Anastasia State Park will be the final stop! Featured will
be live music, food, alcohol for purchase, a chance drawing and
prizes for the best/worst/garbage will be awarded. Next meeting
is 1/7/2016 at 1pm.
5.6.2 Endless Summer Run:
ESR info will be on the internet after the Matanzas Race
5.5.2 Beach Cleanup: Rita Roberts
The Trail Clean-up project has been completed.
The next Beach Clean-up will be held at 9am on
1/1/2016. Meet at the Island Beach Grille.
Email or call Rita Roberts at 824-4909/
rrinletplace@att.net if more information is needed
5.5.3 Recycling/Go Green: Karl Holland
Will meet with Warren after the first of the yearto
discuss future plans for “Go Green”.
5.5.4 Web Site
Katrina continues to update. Any changes should be
emailed to Renee who will forward to Katrina
6. New Business:
The next Fall Festival is planned for 2017.
Karl presented us with a list of potential sponsors
that he will make contact with for the Motorcycle Run
Rich is working on plans for Earth Day 2016.
7. Announcements:
The next Music in The Park will be held on 1/9/16 at 5pm
8. Next Meeting: January 19, 2016 at 7pm
9. Meeting Adjourned: Motion made by Triss and seconded by Karl