Review of UCARIS:
Developing a Research
Information System for
a Specialist Arts
Institution
Thursday 11th July
Open Repositories 2013
Introduction
• Who I am
• Why I’m here
• Topic and range of this presentation
Stairway to REF heaven
Image 1
Prelude
• Information about UCA
•
RAE 2008
– manual data input
– time consuming
– mainly paper-based
• Recommendations
Pre UCARIS scenario
Image 2
Step one – the vision
“As well as being critical for the REF submission,
the vision behind the implementation of UCARIS
using EPrints is that there should be “one input,
many outputs”, thus reducing the burden on
researchers, academics and administrators in
producing publications lists and data reports for
many different purposes.” (Silva: 2010)
UCA Research Online
Staff profile
Staff output and gallery page
Timeline for UCARIS
UCARIS
development phases
Phase 1
September 2010
– July 2011
Phase 2
August 2011
– July 2012
Phase 3
August 2012
– July 2013
UCARIS conceptual model
Phase 1, Sept. 2010 – July 2011
• Survey of commercial and open source applications
• Scoping analysis
• Working with integrating LDAP and UCA Research Online
Phase 2, Aug. 2011 – July 2012
• Setting up of ePrints REF plugin
• Pilot HR testing
• Integration with UCA systems
Phase 3, Aug. 2012 – July 2013
• Development for finalised reporting for REF submission
• Demonstration to Research Office staff
• Submission of completed outputs to REF
UCARIS interfaces
UCARIS
UCARIS - impact and benefit
• A system in place to support submissions to REF
• Increased internal and external visibility of research
• Efficiency
Lessons learned and the future
• Communication between departments has improved
• Key to success is the involvement of stakeholders
• Submission for future HEFCE research assessment exercises
RAE 2008 and REF 2014
RAE 2008
REF 2014
manual data input
time consuming
mainly paper based
some manual data input
streamlined
mainly electronic
Pre UCARIS scenario
Image 3
Post UCARIS, REF 2014
Image 4
Coda – three steps to REF heaven
• Step one - why develop UCARIS?
• Step two – development of UCARIS
• Step three – impact and benefit
Stairway to REF Heaven
Image 5
Acknowledgements
Carlos Silva VADS
ePrints staff
Leigh Garrett VADS
Library and Student Services Staff
Professor Lesley Millar
Research Office Staff
UCA
Image credits and bibliography
Image credits
Diagrams
Timeline for UCARIS – Spalding, A. (2013) Timeline for UCARIS
UCARIS framework – Silva, C. (2010) UCARIS Framework
UCARIS interfaces – Silva, C. (2011) UCARIS Interfaces
Images
Images 1 and 5 Stairway to Heaven – z0h3. (2011) Stairway to Heaven At:
http://z0h3.deviantart.com/art/Stairway-to-heaven-212430230 [accessed 10.06.2013]
Images 2 and 3 Messy Office – Well Read Hostess. (2009) Messy Office At:
http://wellreadhostess.com/2009/06/page/2/
Image 4 Tidy Office – Be An Original. (2007) Tidy Office At:
http://beanoriginal.net/the-benefits-of-a-clean-desk-and-a-tidy-office/ [accessed 16.06.2013]
Bibliography
Silva, C. (2010) Business Case and Strategic Development Fund bid for the development of UCARIS University
for the Creative Arts Research Information System “One input, many outputs”
Silva, C. (2012). UCARIS Project Update
http//ucaris.ucreative.ac.uk [accessed 16.06.2013]
http://www.ucreative.ac.uk/ [accessed 16.06.2013]
Thank you
Contact details:
Carlos Silva csilva@ucreative.ac.uk
Anne Spalding
maspalding@ucreative.ac.uk