SHS COUNTRY WEEK SCHOOL DELEGATES MEETING DATE: Thursday 2nd July 2015 TIME: 7.30am PLACE: Champion’s Room, HBF Stadium ITEM Attendance DISCUSSION Albany SHS Australind SHS Broome SHS Broome CS Bullsbrook DHS Bunbury CC Bunbury CGS Bunbury SHS Busselton SHS Cape Naturaliste Carnarvon CC Central Midlands Christmas Island Collie SHS Coodanup CC Dalyellup Col. Denmark Derby DHS Eastern Goldfields Eaton CC Esperance SHS Esperance ACS Geraldton Gram Geraldton SC Great Southern G Halls Head CC Anthony Johnson Hedland SHS John Tonkin Col. Kalgoorlie-Boulder Karratha SHS Katanning SHS Manea Senior Col. Manjimup SHS Margaret River Merredin College Mount Barker CC Narrogin SHS Newman SHS Newton Moore North Albany SHS Northam SHS Ocean Forest LC Pinjarra SHS Tom Price SHS WACoA - Cunderdin WACoA - Denmark WACOA - Harvey WACOA - Narrogin Wongutha CAPS ACTION Shirley Reynolds Mike Gray 1. Apologies AV Swami, Andrea Rundle 2. Minutes 2014 Delegates Meeting (included in Officials Handbook) 3. Business arising Minutes Accepted Moved: Anthony Johnson (ASHS) Seconded: Jason Reid BCGS Minutes are a true and accurate record 4. Coordinators Report 4.1 Tiered System Feedback sought on the tiered system that was introduced in 2014, Recording sheet was circulated to confirm accuracy 4.2 RACWA Sponsorship Thank you to the RAC for their generous sponsorship of the Breakfast meeting, the Speech and Debating trophies, awards and presentations, the Elephant in the Wheatbelt and the “chill out zone” and the Water Bottles. 4.3 BSteetsmart 2016 BStreetsmart will be held again in 2016, feedback from the 2014 event will be considered during planning in 2016. Wayne Houden thanked SSWA and the teachers involved for their support in assisting with promoting the Road Safety Message. Points raised 1. Shirley Reynolds – stressed the importance of debriefing the students following the event. 4.4 Venue Capabilities Held over to General Business 4.5 Sport Reports AFL Girls AFL games to change to 2 x 20 minute halves Have a second perimeter line, or a designated area for spectators. Disputed score – instruct coaches to also keep score and ensure the scorecards are signed off at the completion of the game by the team coaches Increase in spear tackling, issue to be raised at the umpires meeting Basketball No issues from the Coordinator Denmark proposed that a combined team be selected from the A Division Girls and Boys to compete in a game against the SSWA and ACC Football Proposal from the coordinator for the scoresheet to include details of Red and Yellow cards issued. CARRIED Dance Change of venue for the final day has created some logistical issues Getting to and from the venue for the Opening and Closing Ceremonies is difficult Hockey Change in fixture for the Friday games was highlighted and will be published on the website B Grade Boys Hockey being located at Shenton College, request to rotate the divisions when they are offsite. Netball No issues from the coordinator Court surface slippery, follow up with the venue Scoreboards not used from Tuesday due to large goal differences, discussion to be held at the delegates meeting as to strategies for not displaying large score differences. Second teams to nominate grades rather have a division of their own, further discussion at the delegates meeting. Late change for Wednesday caused issues, in the event of late changes More caterers required at Netball Speech & Debating Noise coming from the kitchen made it difficult Touch New venue worked well, liked being close to Netball Goal post padding required, need ice and Sports Medicine at the venue, more toilet cleaning was required. An issue with a score discrepancy in one game Issue with football players coming in once the game had commenced, highlighted if they were on the team sheet this was okay. Volleyball Difference in whether umpires were scoring to 21 or 25, should have be raised with the coordinator. 5. Delegates Election Great Southern - Anthony Johnson - Albany SHS Nominated / Seconded: Eastern – Matt Lovejoy Esperance SHS Nominated / Seconded: Central- Leith Woods Northam Nominated / Seconded: Northern- Av Swami -Hedland SHS Nominated / Seconded: South West- Berin Sluiter – Manea SC Nominated / Seconded: 6. General Business AFL- Yr 8&9 The rule was introduced following advice from the WA Football Commission. Following discussion it was agreed to remain with the current rule for both AFL Boys. Advice will be sought from the WAFC with regards to recommended ages for the girls Closing Ceremony Details are in the booklet, there is a Dance and Parkour demonstration prior to the closing ceremony. Transport Issues with parking at Opening Ceremony discussed Service Awards Were presented to 4 teachers Reminder of the process to provide the numbers of years on the school return, this is to highlight to coordinators teachers who are close to receiving awards. Team Lists Further discussion will be held at the delegates meeting in December Strategic Discussion Sunday Opening Ceremony difficult for some schools due to flights Consider having smaller schools attend DHS Consider evening games Introduce a new sport, Ultimate Frisbee was suggested Consider Lords as an additional venue Ensure all divisions play on all courts and surfaces, not just the lower divisions. Close Recommendation to have a shuttle bus, it was indicated that some schools have buses that are underutilised schools can liaise to see if they can work together. Due to logistics some schools are having to limit numbers Fixturing of school teams not playing at the same time to be avoided as much as possible. Schools are asked to look at the fixtures Morning Meeting worked well and will be continued for next year Meeting closed 4.30pm Next meeting of regional delegates to be held Dec 4th 2015