Planning for Enterprise
Systems
Objectives
 describe enterprise systems planning
 discuss Accelerated SAP approach
What is implementation?
Opportunity:
Integrate disparate systems
Provide real time information
Adopt proven systems
Enforce standards
Reengineer business
processes
Restructure organization
Working solution:
Use of enterprise
systems for managing
information flows
Critical Success Factors
 commitment from top management
 empowered teams with ability to make
decisions
 strong project management leadership
 adaptable organization
 defined business direction
 best people = best results
Systems Development Life
Cycle (SDLC)
1. Feasibility
6. Operations
2. Analysis
5. Implementation
3. Design
4. Coding
Enterprise System
Implementation Phases
1. Initiation
6. Operations
2. Planning
5. Transition
3. Analysis &
process design
4. Realization
Project Charter
 mission of project (main goals)
 project objectives (measurable desired
outcomes)
 business drivers (environmental forces
driving project)
 issues, barriers, or restraining forces that may
inhibit the project’s success
 project measures (how organization knows
when project is completed and/or making
progress)
Scoping the implementation:
four types of projects
 Initial implementations
 no prior enterprise system
 Subsequent rollouts in other areas
 different business units or geographic locations
 Upgrades to existing system
 Enhancements
 new functional areas or modules added to core
system
Blueprinting
mission
objectives
processes
MAPPING
enterprise
system
resources
Data-driven approach
processes
forms &
reports
MAPPING
data
elements
enterprise
system
resources
Big bang
 Implementing all targeted functionality at
same time
 Advantages:
 Integrated configuration and testing
 Better opportunity for changing organizational
structure
 Disadvantages:
 Extreme change
 Complex project management
Phased
 Implementing targeted functionality in phases
 By module, geography, or business unit
 Advantages:
 Less disruptive to business
 Projects are easier to manage
 Disadvantages
 User buy-in wanes
 More testing and integration issues
Continuous
Change
Project
Preparation
Business
Blueprint
Final
Preparation
Realization
Go Live &
Support
ASAP Implementation
Accelerated SAP (ASAP)
 An approach resulting in a quick, cost
effective implementation of R/3
 Minimizes the length of time between installation
and production start up
 Maximizes the utilization of SAP and customer
resources
 Incorporates a process oriented approach to
training
 Involves the user community
 Results in a repeatable “model” that can be used
with other implementations of R/3
implementation deliverables
1
2
3
5
4
Business Process
Master List
Project
Plan
Scope
Enhancements.
Authorizations
System
Performance
Reports
Interfaces
Processes
Org. structure
Baseline
Scope
Procedures
Test Cases
Reports
Interfaces
Conversion
Business
Blueprint
Test Plan
Train.Mat.
Go Live
Plan
1
Phase 1: Project Preparation






Explain roles and procedures
Prepare the Project Charter
Define schedule, budget, and resources
Provide initial training for project team
Define technical requirements
Prepare executive kickoff meeting
2
Phase 2: Business Blueprint
 Assess customer requirements through
the interviews, questionnaires, and
models of the Business Blueprint
 Provide training for project team
 Install development system
 Review the Business Blueprint
3
Phase 3: Realization
 Customizing
 Customize the "Baseline" system, which covers
100 % of the organizational structure and 60% of
all daily business operations
 Check that this Customizing realizes your
business processes (first integration test)
 Final Integration Test
 Check other business processes which may be
indirectly affected
 Design, develop, and test interfaces, reports, and
data conversions
4
Phase 4: Final Preparation





Planning for the going live data
Training end users
Testing: integration, volume, and stress
Establishing an internal Help Desk
Cutover to production environment
5
Phase 5: Go Live and Support
 Start of production operation
 Setting up support
 Verifying the accuracy of the production
system
 Measuring business benefits
 Optimizing performance
Example of Project Duration
PHASE
Pct
1
Project Preparation
12%
2
Business Blueprint
15%
3
Realization
46%
Baseline
12%
Final Configuration
13%
Integration Test
21%
4
Final Preparation
5
Go Live & Support
Total
19%
8%
100%
Summary
 described enterprise systems planning
 discussed Accelerated SAP approach