HOLMES 2 System Administration
Through HOLMES 2 System
Administration, an incident can
be configured such that access
is restricted to:
– specified users
– specified terminals
A99
A user may also have different
access rights for different
incidents, through the use of
“roles”.
B45
An additional level of security
allows incidents with sensitive
information to be maintained
separately from other incidents.
Back to Main Investigation
Action Management (1)
Actions are raised to carry out
tasks as a result of a line of
enquiry, or to seek further
information related to the
contents of any document
entering the Incident Room.
Within HOLMES 2, an Action
Management function is used
to progress Actions through a
series of states (or “queues”):
– for allocation
– allocated
– completed
– resulted
– filed
Action Management (2)
HOLMES 2 also provides a
graphical representation to
assist in the assessment of
work outstanding, staffing
levels, and bottlenecks.
Back to Main Investigation
HOLMES 2 Documents
Many different types of
Document are required during
an investigation. Document
types include:
– House to House Questionnaires
– Messages
– PDFs
– Reports
– Statements
Each Document is created from
a template which contains
fields for the entry of preformatted header information,
as well as the main body of the
text.
Back to Main Investigation
Information Databases (1)
DOCUMENTS
Every item that comes to the
attention of the investigation is
typed into a Document.
S1
R1
M1
The Document is then
registered with a unique
reference number, and filed in a
document database.
In addition, the text in the
document is added to a
separate, free-text database for
free text searching.
The important items of
information are also identified
and added to an indexed
database, so that they can be
quickly retrieved.
FREE-TEXT
words
words
words
words
words
INDEXED
Nominals
Vehicles
~~~~~
~~~~~
~~~~~~~
~~~~~~~
~~~~~~~
~~~~~~~
~~~~~~~~~~~~
~~~~~~~
Information Databases (2)
There are various Indexes in
the index database, such as a
Nominal Index and a Location
Index.
There is also the facility to
create special indexes for
particular Incidents, where
specific object types may be of
interest. For example, an index
of Mini-cab firms may be
created if these are significant
to an investigation.
The important thing is to ensure
that all relevant items are
indexed. Who knows what may
be important later?
Back to Main Investigation
Document Management
Since Documents are the key
source of HOLMES 2
information, it is important that
they are processed as
effectively as possible. Hence
a Document Management
function monitors the flow of
Documents around the Incident
Room in a similar way to Action
Management.
Documents are progressed
through a series of queues,
from registration and typing,
through proof reading, to final
approval. Bottlenecks can be
identified, and resource
allocated where required.
Registration
Typing
Proof Reading
Back to Main Investigation
Exhibit Management
Most investigations involve
related physical evidence in the
form of Exhibits. These may be
required by various officers
during the course of the
investigation.
An Exhibit Officer takes
responsibility for the movement
of all Exhibits connected to the
incident. HOLMES 2 assists by
maintaining a full movement
history for each Exhibit.
An audit trail can be produced
to verify the integrity of the
exhibit, or to track its
whereabouts at any time.
Back to Main Investigation