Communicating for Results 9e 8 The Employment Interview Key Ideas •Methods for successful job hunting •Interview preparation •Phases of an interview •Suggestions for interviewers Copyright Cengage © 2011 1 Consider this . . . Interviews are one of the least efficient forms of professional communication available . . . However, most professionals are willing to rely on such an admittedly inefficient form of communication because it is potentially one of the most efficient forms available. Skopec, Situational Interviewing, Harper & Row, 1986, p. 5 Copyright Cengage © 2011 2 RadioShack’s Resume Woes Chris Gardner/Associated Press CEO Case Study What future policies could Radio Shack implement to ensure resume inaccuracies don’t occur in the future? What are two advantages and disadvantages of a Radio Shack company blog? Why do you think Edmondson falsified information on his resume? Copyright Cengage © 2011 Preparing for the job Hunt Investigate the employment market Locate specific jobs of interest Prepare a resume Check resume for accuracy and honesty Prepare a letter of application Prepare for the interview Copyright Cengage © 2011 4 Investigate Employment Market Job-hunting success rates (in percentages) . . . *10-20% in finance, health care, engineering, or IT Copyright Cengage © 2011 Locate specific jobs of interest Networking The most successful job-hunting method Before a job interview, conduct 10-40 information interviews Information interviews provide: Specific information Feedback Referrals Copyright Cengage © 2011 6 Prepare a quality resume Types of resumes include . . . Conventional Paper resume Scannable Resume E-mail resume Web Resume Copyright Cengage © 2011 7 The conventional paper resume Name, address, phone numbers Objective or position desired Education Areas of knowledge Job experience Other information if shows character & is job-related Copyright Cengage © 2011 8 Types of paper resumes Chronological Emphasizes work experience Chronological order Functional Emphasizes skills rather than work experience Downplays dates Combination Emphasizes specific skills Chronological order Brief look at education Copyright Cengage © 2011 9 Scannable resume Traditional resume Altered to be computer-friendly Used for online job-sites that electronically scan resumes Differs from conventional resume Must be plainer and easier to be read by OCR scanners Add keyword summary of skills and qualifications Copyright Cengage © 2011 10 E-Mail resume Also called an e-resume Plain-text bare bones Designed to be pasted into an email message Some companies don’t receive them because of possibility of viruses Does not take the place of a paper resume Copyright Cengage © 2011 11 Web resume Also called a web portfolio Includes the following: Name, e-mail address & objective/goal A link to your professionally formatted resume A link to multimedia (video clip or PowerPoint) Links to information that showcases qualifications & abilities Only job-related information Copyright Cengage © 2011 12 Check resume for accuracy and honesty Distorting content is unethical Lying is illegal Avoid the following: Exaggeration - overstating facts Distortion – misrepresenting facts Copyright Cengage © 2011 13 Prepare a letter of application Address to a specific person Begin with greeting & position sought Provide personal information and that would be of interest to the employer End by requesting interview Give phone number and availability Use correct grammar and style Copyright Cengage © 2011 14 Prepare for the interview Have a positive attitude Create a positive impression Engage in Impression Management Communicate using impression-management verbal comments Manage verbal and nonverbal communication Dress for the occasion Copyright Cengage © 2011 15 Impression Management techniques Describe self in a positive manner Describe past events with positive personal stories Express opinions that agree with the interviewer Claim personal responsibility for successful past events Make statements that complement company or interviewer Copyright Cengage © 2011 16 Verbal communication Variety in pitch, tempo and volume Pleasant-sounding voice Speak rapidly and confidently Copyright Cengage © 2011 17 Nonverbal communication Gesture and smile often Look directly at the interviewer Nod head in a positive manner Lean forward while maintaining a natural comfortable posture Copyright Cengage © 2010 18 Dress for the occasion Table 8.1 Five common mistakes men and women make in dress and appearance Men Women 1. Clothes that don’t fit properly or are wrinkled or dirty 1. Clothes that are ill fitting or wrinkled 2. Shirts that fit too snugly at the collar or around the waist 2. Clothing that is inappropriate especially when too short or too revealing 3. Hands, hair, or nails that are dirty 3. Too much perfume; too much or too little makeup 4. Scuffed or the wrong color shoes; white socks 4. Scuffed or inappropriate shoes 5. Cheap-looking tie or tie that is too short 5. Inappropriate or too much jewelry Source: R. J. Ilkka, 1995, “Applicant Appearance and Selection Decision Making: Revitalizing Employment Interview Education,” Business Communication Quarterly, 58(3), pp. 11–18; Martin Yate, 2008, “Knock ‘em Dead: The Ultimate Job Search Guide 2009,” pp. 123-136. Copyright Cengage © 2011 19 Types of Interviews The non-structured interview The structured interview The hostile or stress interview The group interview The video or virtual interview Copyright Cengage © 2011 20 Planning answers to questions Use technical jargon common in their field. Use active, positive, and concrete language. Support answers with specific examples, Use humor when appropriate Describe job weaknesses or physical disabilities in a positive manner. Copyright Cengage © 2011 21 Types of questions interviewers ask Standard questions Behavioral questions Copyright Cengage © 2011 22 Sample Standard questions What do you know about our company? Why do you want to leave your current job? What salary are you expecting? Where do you want to be five years from now? Describe yourself in three adjectives. Why should we hire you over others applying for this position? Copyright Cengage © 2011 23 Sample Behavioral questions Suppose you were given a project that required you to interact with employees at all levels of the organization. Select three levels and explain specifically how you would communicate with each level. Tell me about a situation where you benefited from a personal mistake. Explain how you saw a new project through to completion. Suppose you had an important decision to make, but the information to base it on was conflicting. How would you handle the situation? Copyright Cengage © 2011 24 Sample Questions to ask the interviewer How creative am I allowed to be on this job? Would the company support me if I went back to school? What is the typical career path of an individual entering the organization at this level? What could I do or read while you are considering my application that might help me on the job if I’m hired? How will my performance be measured by you and by higher-ups? It’s been a pleasure meeting with you. Now that we’ve talked, I really want this job. Can you tell me what the next step will be? Copyright Cengage © 2011 25 After the interview Be prepared to follow-up Send Thank-You Card and email Copyright Cengage © 2011 26 Conducting an interview Show high levels of nonverbal immediacy behaviors (discussed in Chapter 5), such as eye contact and an open body posture. Listen to interviewee answers and limit the number of interruptions. Ask open questions and allow sufficient time to answer them. Copyright Cengage © 2011 27 Conducting an interview Get to know interviewee ahead of time Plan the environment Organize interview carefully Plan each phase Ask only lawful questions Listen carefully to the interviewee Clarify and verify verbal responses Copyright Cengage © 2011 28 Communicating for Results 9e 8 The Employment Interview Key Ideas •Methods for successful job hunting •Interview preparation •Phases of an interview •Suggestions for interviewers Copyright Cengage © 2011 29