California Payroll
Conference
Using the Internet for Payroll Research
Isaac Dallago
Symmetry Software
480-214-1522
Email: isaac@symmetry.com
September 11 and 12, 2014
Using the Internet for
Payroll Research
Let’s thank the Conference
Committee for all the hard
work in planning for this
event.
Win ! ! !
Put your card in the
bag to win
Goddess Dollars
to spend in the Payroll
Goddess store.
URLS available
www.askcpasam.com/fall14.htm
Presentation Topics
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Research Basics
Starter Sites
Social Media
Scenarios
Pieces of
Payroll
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Employer/Employee Relationship
Federal/State Wage-Hour Laws
Taxable/Non-taxable Compensation
Benefits
Paying an Employee
Withholding Taxes
Unemployment Insurance
Depositing and Reporting Withholdings
Garnishments
Recordkeeping
Accounting
Technology
Management
International Issues
Certification!!!
The Payroll Source Table of Contents, APA 2013
Two Sayings...
“All meanings, we know, depend on
the key of interpretation." George Elliot
“It’s better to have a fence at the top of the cliff
than an ambulance at the bottom."
The
Internet is
a Tool
It’s great when
used
correctly!
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Can You Trust the Information?
• Time stamp? Is it old data?
1885
1943
2013
2001
2007
Can You Trust the Information?
• Who publishes the content?
•Grandma
•Guy in the basement (blogs)
•Subject Matter Expert
•Company trying to sell you something
Can You Trust the Information?
• How did you find this site?
Is It Real?
Form W-8BEN? - Certificate of Foreign Status of Beneficial Owner
for United States Tax Withholding –if US Citizen, directs to W-9095 – Fax in only, not online or
email. IRS warning
•Form W-9095? – ”Application Form for Certificate
Status/Ownership for Withholding Tax.” The form requests personal data frequently used to
prove identity, including passport number and mother’s maiden name. It also asks for
sensitive financial data such as bank account numbers, passwords and PIN numbers that can
be used to gain access to the accounts.
•Form W-4T ? W-4T
•Tax Protestors and Phishing
Is It Real?
Hearsay and Fables
wading through the stories…..
Snopes.com – research myths, forwarded
emails, employee stories...
Quatloos.com – free site detailing scams,
frauds and tax protester arguments
Search Engines
1. Google.com
2. Dogpile.com – search Google, Bing,
Yahoo at the same time
3. WorldCat.org – searches libraries and
reference resources
4. Duck Duck Go – anonymous searching
5. Now Relevant – New in the last 2 weeks
Proprietary vs. Public
Proprietary:
Owned and copyrighted by a
company, usually paid access
Public:
Copyright free, government site,
collaborative site
Primary vs. Secondary
Primary:
The source, the originator, the
repository, i.e., IRS.gov
Secondary:
Republisher, starting point, often
commercial source
Primary Research Sites
Federal Government
Department of Labor (DOL)
Internal Revenue Service (IRS)
U.S. Citizenship and Immigration Services (USCIS)
Social Security Administration (SSA)
Office of Child Support Enforcement (OCSE)
Federal Law, Regs, and Court Cases
State and Local Government
State agencies that handle tax/revenue,
unemployment
insurance, labor, child support, new hire reporting,
unclaimed wages
State Law, Regs, and Court Cases
Secondary Research Sites
AmericanPayroll.org
Payroll-Taxes.com
FindLaw.com
PaycheckCity.com
PayrollTalk.com
PaperlessPay.org
StateW4.com
Taxsites.com
Quatloos.com and Snopes.com
U.S. Department of Labor
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U.S. Department of Labor
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Internal Revenue Service
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Internal Revenue Service
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U.S. Citizenship and
Immigration Services
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U.S. Citizenship and
Immigration Services
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Social Security Administration
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Office of
Child Support Enforcement
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U. S. Code
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State Websites
Tax or Revenue
 Employers (not PIT), withholding, forms (employee
exemption certificates), pubs, news
Unemployment Insurance
 Tax (not benefits), quarterly wage reporting, SDI, FLI
Labor
 Minimum wage, overtime, payment of wages
Child support, new hire reporting
 Withholding orders, SDUs, lump sum, e-payments
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APA Website – Public
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Local Resources
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Local Tax Authorities
Kentucky Occupational License Taxes
New York
Ohio
Pennsylvania
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Local Tax Authorities
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Local Tax Authorities
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Local Tax Authorities
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APA Website – Public
News Updates (home page)
Hot topics
 Web Links
 Federal links (IRS, SSA, DOL, USCIS, etc.)
 U.S. map with state, local, chapter links
State child support, labor, new hire, tax, UI, WC
Local tax authorities
 Paycard Portal - Resources for fed & state paycard info
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APA – Membership
Payroll Currently
Forms, Pubs, Info
 Commonly used forms (e.g., fill-in Form W-2c)
Government Resources
 Fed & state contacts
 SUI taxable wage bases
Government Relations
APA ListServ
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PaperlessPay.org
International Research
Canadian Payroll Association
The Association for Payroll Specialists (Australia)
Chartered Institute of Payroll Professionals (UK)
South African Payroll Association
Secondary State/Local Resources
State/City home pages (www.state.ny.us)
Governor/Mayor home pages
State Attorney General
Chamber of Commerce (state/city/industry)
Newspaper websites
Census Bureau
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Other Resources
Taxsites.com
Findlaw.com
Quatloos.com
Snopes.com
Social Media?
Linked In groups - APA, Payroll, Purely Payroll, Payroll
Professionals, HRIS & Payroll Professionals Network, AICPA, Identity
Theft, NFIB
Facebook/Twitter – really?
Blogs/Forums – AskCPASam, LaborLawTalk,
PayrollTalk
Research Scenarios
Employee Classification
(FT, PT, Temp, Non-Ex, Ex)
53/27 Pay Periods
401(k) taxability in Wilmington, DE
NYC – MCTMT tax – (unconstitutional, still pay; request refund; appealed;
higher court says it is OK)
Freeport, OH withholding (rate change/collector/calls)
Non-Resident Alien tax
Review
Critically analyze your sources.
Try different search engines to help you find
resources.
Primary/Secondary & Commercial/Public
Social Media can be an effective starting point.
URLS available
www.askcpasam.com/fall14.htm
Turn over your
Notes Sheet
And the
Grand Prize
Winner is…..
THANK YOU!
Isaac Dallago Symmetry Software
480-214-1522 isaac@symmetry.com
Thank you for your attention
Isaac Dallago Symmetry Software
480-214-1522 isaac@symmetry.com